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WELCOME TO T-230 Special Circumstances Travel (SCT) . T-230 CLASS OVERVIEW. Topic: Special Circumstances Travel Target Audience: Travelers, Travel Clerks, NDEAs and DTAs Time: Approximately 45 minutes Pre-Requisites: T-101 Document Processing - Authorizations

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WELCOME TO T-230 Special Circumstances Travel (SCT)


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    1. WELCOME TOT-230Special Circumstances Travel (SCT)

    2. T-230CLASS OVERVIEW Topic: Special Circumstances Travel TargetAudience: Travelers, Travel Clerks, NDEAs and DTAs Time: Approximately 45minutes Pre-Requisites: T-101 Document Processing - Authorizations T-102 Document Processing – VouchersOR Equivalent DTS Training or Experience

    3. TECHNICAL ISSUES? • AUDIO GAPS • SLOW SCREEN CHANGES • DISCONNECTS • Exit class • Close all other software applications • Log back into class • Check with local IT staff • If problem persists call the DISA Help Desk: • 1-800-447-2457

    4. ATTENDANCE CREDIT SELECT: GUEST ENTER: FULL NAME + SERVICE/AGENCY INITIALS Helen Smith/DTMO

    5. COMMUNICATING IN CLASS

    6. Training Objectives • Introduction to SCT • SCT Itinerary Creation • SCT Trip Type Descriptions • SCT Trip Types by DTS Functionality • SCT-Specific DTS Functionality

    7. Definitions

    8. What is SCT? • Uncommon travel types allowed by JFTR/JTR • Standard TDY means: • Examples of SCT • Patient travel • Emergency travel • Dependent travel

    9. Entitlements: Standard TDY vs SCT • Standard TDY reimbursement or payments: • Transportation and lodging expenses • Mileage and non-mileage expenses • Meals and incidental expenses • SCT trip types may allow: • Standard TDY entitlement rules • Restricted or no transportation entitlement • Modified or no per diem entitlement • Altered entitlement calculations

    10. SCT Itinerary Creation • Select: Special Circumstances Trip Type • DTS Displays: Secondary Selection List • Specific SCT trip types • List varies based on traveler’s profile • Select: Trip Type from Secondary List • DTS Displays: Eligibility Requirements • New informational screen opens • Unique for each trip type

    11. SCT Trip Type Drop-Down Option 11

    12. Secondary Selection Drop-Down 12

    13. Information Pop-up • Description • Regulations • Eligibility • Entitlements • Other Information 13

    14. Creating a Standard TDY Trip START ON Trip Overview Screen OPEN Trip Type Drop-Down List Standard TDY SELECT TRIP TYPE From 20 STANDARD TDY DEFINITIONS The last option is Special Circumstances 14

    15. Creating SCT Trips Trip Type Selection Screen START ON Trip Overview Screen SCT Secondary Selection Screen * OPEN Trip Type Drop-Down List Information Pop-up SELECT SCT TRIP TYPE *Sample Only 15

    16. “Information Only” Trip Types Trip Type Selection Screen SCT Secondary Selection Screen – INFORMATION ONLY Information Pop-up 16

    17. SCT Trip Type Selected 17

    18. SCT Trip Types: Patient Travel • MEDIC MIL MEMBER TDY • MEDIC CIV EMP OCONUS • MEDIC FAM MEM MIL CONUS • MEDIC FAM MEM MIL OCONUS • MEDIC FAM MEM CIV OCONUS • MEDIC CONVALESCENT LEAVE • MEDIC EXP FORSPEC NEEDS • TDRL DISABLED PHYS EXAM

    19. SCT Trip Types: Escort / Attendant Travel • ESCORT-ATTEND FULLTDY • ESCORT-ATTEND EMP RETURN • FAM MEM ILL MIL SPONSOR • FAM MEM ILL CIV SPONSOR • FAM MEM CIV ILL MIL SPON • MEDIC FAM ATTND OVR100MI

    20. SCT Trip Types: Emergency Travel • EMERGENCY LEAVE • EMERGENCY WHILE TDY • EMERGENCY VISIT TRVL (EVT) • FAM VISIT TRAVEL (FVT)

    21. SCT Trip Types: Military Travel • UN PEACEKEEPING • RECALL FROM LEAVE • SHIP RELOCATED WHEN AWAY • DISCIPLINARY ACTION • AMATEUR SPORTS COMP

    22. SCT Trip Types: Civilian Travel • PRE EMPLOY PERDIEM ONLY • PRE EMPLOY TRANS ONLY • PRE EMPLOYMENT FULL TDY • LABOR ORG REPRESENTATIVE • TRAVEL AT NO EXPENSE

    23. SCT Trip Types: Student Travel • CADET- MIDSHIPMEN • STUDENT OF MIL US SCHOOL • STUDENT OF CIV US SCHOOL • STUDENT SPEC DoDEA EVAL • STUDENT DoDEA ACADEM C C

    24. SCT Trip Types: Other Travel • NON-FEDERAL HONOR AWARD • WITNESS TRAVEL • CONGRESSIONAL TRAVEL • R R AND SPECIAL R R • FEML-FUND ENVIRO MORALE

    25. SCT Trip Types by Eligible Personnel Medical Exam Disciplinary Peacekeeper R&R Interview Return to Ship Patient Labor Rep Amateur Sports Witness Congressional Recall from Leave Family Visitation Cadets/Midshipmen AwardRecipient No Gov’t Expense Convalescent Leave Emergency While TDY Medical Escort or Attendant OCONUS Student FEML Emergency Leave Emergency Visit Trip types below the line include dependent travel

    26. SCT Trip Types: Full Entitlements All offer full transportation and per diem entitlements

    27. Per Diem Entitlements Detail Screen

    28. Information Only SCT Trip Types

    29. SCT Trip Types: Special Entitlements

    30. Blocked Entitlements 30

    31. No Per Diem Entitlements 31

    32. Limited Expense Entitlements 32

    33. SCT Trip Types: Dependent Travel

    34. SCT- Dependent Travel 34

    35. SCT - Dependent Travel 35

    36. SCT – Dependent Travel 36

    37. SCT Trip Types: Alternate Locations

    38. Entering an Alternate Location 38

    39. SCT-Specific DTS Functionality • Other Auths Screen • Automatically generated when SCT trip type selected • Remarks pre-populated • Can be added to but not edited • Read-only after save • SCT Conditional Routing • DTA Maintenance Tool > Add Routing Element

    40. Other Auths Screen

    41. SCT - Conditional Routing List

    42. Summary • Introduction to SCT • SCT Itinerary Creation • SCT Trip Type Descriptions • SCT Trip Types by DTS Functionality • SCT Specific DTS Functionality

    43. CLASS CLOSING LOBBY • Lobby set-up: • Instructor audio turned off • Questions answered for 15 minutes • Lobby stays open 60 minutes • Please help us evaluate: • Complete 3 polls in the lobby • Fill out ICE card when it opens • Use the lobby resources: • Download class slides • Use links to DTMO website & TRAX

    44. THANK YOU FOR ATTENDING DISTANCE LEARNING For a three month schedule of DTMO distance learning classes Go to the DTMO Website > Training Resources Center