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e-BRIDGE SharePoint ver 3.0 Connector PowerPoint Presentation
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e-BRIDGE SharePoint ver 3.0 Connector

e-BRIDGE SharePoint ver 3.0 Connector

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e-BRIDGE SharePoint ver 3.0 Connector

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  1. e-BRIDGE SharePoint ver 3.0 Connector V20-9-12

  2. Introduction to SharePoint and Toshiba Connector

  3. MS SharePoint - What is it? • SharePoint is designed as central application platform for common enterprise web requirements….. • Collaborate with team members • Share Information • Quickly and easily find people and resources • Create and Manage documents • Manage workflows and electronic forms to streamline processes

  4. SharePoint Online - What is it? • Microsoft SharePoint Online (Cloud) lets you create sites to share documents and information with colleagues and customers. • Delivered as a hosted service from Microsoft. • A “Cloud Based” replacement for a locally hosted • SharePoint Server. • Seamless integration with SharePoint, same features, same functions.

  5. What is an Open Platform Connector A Toshiba Open Platform Connector provides a direct connection between a Toshiba MFP and Enterprise / Cloud based Servers. “Middleware” The Toshiba Open Platform connector software does not alter the clients Enterprise or Cloud based server. Fields displayed are dictated by the server. •SharePoint Connector • Document Stores Open Platform Connector Enterprise Server or Cloud Server

  6. SharePoint ConnectorFeatures

  7. Features • Clean Interface. • Easy to use, clean look and feel • Provides improved “User Experience “ - “RICH User Interface” or “Advanced Interface” • Security • Complies with all network and cloud based security logins. • Secure Erase of temporary files • Streamlines hard copy documentworkflow • User can select SharePoint sites and folders • Add metadata to columns and file names etc. • Pre-configured SharePoint paths • Previous Scan Location History

  8. Features • Flexible Workflow Options • Thumb Nail Gallery, Finger Swipe and Dynamic Zoom • Scan Settings with Original Print, Colour Mode, Resolution and Original Type selection • Scan Preview with Rotate page and Delete page. • Web Based Administration • Simple to use and centralized, make configuring the connectors easy. • Multiple Image and OCR File Format Support • Includes formats such as Image PDF, JPEG, TIFF and XPS • Leveraging Re-Rite adds additional OCR file formats with Secure PDF, Batch and Bar Code Sep.

  9. Connector Trial Period • 30 Day Trial Period Each Connector can be installed a fully operation trial for 30 days.

  10. AccessSharePointConnector at the MFD

  11. SharePoint Connector • Menu Hard Button User selects the ”Menu” button

  12. SharePoint Connector • Menu Area - Soft Buttons • Extension Button displays short cut to the SharePoint user interface • On Screen Short Cut EBX Only • EB3 requires a landing page.

  13. SharePointConnector User Interface

  14. Std and Adv user Interface Advanced Standard eB3 Advanced eBX

  15. SharePoint Connector • Authentication • Supports SharePoint secure access • Can be set to automatically sign-in

  16. SharePoint Connector • Original Mode • Single • Double Sided Scan

  17. SharePoint Connector • Colour Mode • Colour • Grayscale • Black and White

  18. SharePoint Connector • Scan Resolution Resolutions from 100 to 600 DPI

  19. SharePoint Connector • Original Type • Text and Photo • Text Only • Photo Only

  20. SharePoint Connector • OCR File Language • OCR Language • Up to 29 languages • 8 can be displayed Please Note! OCR language refers to the text language in the document being scanned

  21. SharePoint Connector • File Formats • Standard • PDF (image) • XPS • JPEG • TIFF (bw) • Optional with Re-Rite • PDF Text • PDF Text + Graphics • PDF Exact • PDF Security • PDF/A (1a/1b) • Word DOC/DOCX • ePUB/FB2 • Excel XLS/XLSX • PowerPoint PPTX • Rich Text Format RTF • HTML • CSV • Tabular Data • Plain Text • Formatted Text • Maximum Selectable • Up to 10 can be displayed

  22. SharePoint Connector • Job Preview • Tap image to view pages

  23. SharePoint Connector • Job Preview (Thumb Nail Gallery and Finger Scroll) • Finger Scroll • Left or Right

  24. SharePoint Connector • Job Preview - Dynamic Zoom and Edit • Tap image to select • Hold to ZOOM • Rotate • Delete Pages • M HHH

  25. SharePoint Connector • Fixed Destinations • User scan select from up to “”TEN” pre configured SharePoint paths. • “Fixed” but can be “Flexible”. • Select “Destination “ to browse.

  26. SharePoint Connector • Previously entered SharePoint Scan Paths • User can select “drop down” to select from previously entered “SharePoint” paths. • Select “Destination “ to browse.

  27. SharePoint Connector • SharePoint Site Browse • User select the appropriate “Site” to scan into.

  28. SharePoint Connector • SharePoint List / Library Browse • Uses select the appropriate “List” / “Library”.

  29. SharePoint Connector • Meta Fields \ Columns • User can enter appropriate information in the on screen fields. • The Meta Fields \ Columns are provided by SharePoint.

  30. SharePoint Connector • SharePoint – Terminologies • SharePoint Site • A SharePoint Sites are a collection of pages, lists and libraries. • Site may contain sub-sites, and those sites may contain further sub-sites. • SharePoint List – Also known as “Document Libraries” • A SharePoint list is a location to store documents, these documents can be defined by columns or fields that define the items data or metadata - we can only scan into a “document library” • SharePoint Folder • Stores related content \ items close together to make them easier to find when you need them. • SharePoint Columns and Fields • A column represents an attribute or piece of metadata about an item \ file stored in SharePoint. This information could be a date, currency, person or group (with many more)

  31. SharePoint Connector • SharePoint – Terminologies Home Site (Site Collection) Sub Sites Folder Columns Sub Sites of Sub Site (Scan Demo) SharePoint Document Library

  32. SharePointConnector Workflow Options

  33. SharePoint Connector • Work Flow Options available in the connector • Scan First - The user will first be presented a screen to scan the document before selecting a scan destination. • Scan Last - The user will first be presented screens to select a scan destination before scanning the document. • Omit Scan Preview - Prevents the Connector Scan Preview screen from showing, useful if you want to reduce the amount of time spent at the copier. • When you Omit Scan Preview from the Workflow you also remove the ability to rotate document pages, delete document pages, and scan again. • Logout Automatically – The current user will be automatically logout once the user has completed the scan task and return to the initial page. • If this is not checked, the user must explicitly logout by pressing a Logout button.

  34. SharePoint Connector • Secure Erase – Temp Image Files • Erases all temporary image files. • After job or scheduled • Secure Erase Level • One Time • Three Times • M HHH

  35. SharePoint Connectors Pre-Requisites

  36. SharePoint Connector The e-BRIDGE Open Platform Connector for SharePoint can be installed on Desktop OS or Server based OS Open Platform Connector SQL Server – Express Edition Toshiba MFD with GS1020 SharePoint Online Toshiba MFD with GS1020 Open Platform Connector SQL Server – Express Edition Internet Access SharePoint Enterprise Server

  37. System Requirements

  38. Recommended MFD Support IMPORTANT! Exceeding the recommended number of MFD’s in the server based OS installation could result in a drop in performance. Each MFD MUST have a GS1020 installed!!

  39. System Requirements – MFD e-BRIDGE III = Standard User Interface e-BRIDGE x = Standard and Advance User Interface

  40. EBX Supported MFD’s e-STUDIO 206 e-STUDIO 256 e-STUDIO 306 e-STUDIO 356 e-STUDIO 456 e-STUDIO 556 e-STUDIO 656 e-STUDIO 756 e-STUDIO 856 e-STUDIO 2040C e-STUDIO 2050C e-STUDIO 2540C e-STUDIO 2550C e-STUDIO 3040C e-STUDIO 3540C e-STUDIO 4540C e-STUDIO 5540C e-STUDIO 6540C e-STUDIO 6550C • * GS-1020 required

  41. EB3 Supported MFD’s e-STUDIO 2330c e-STUDIO 2820c e-STUDIO 2830c e-STUDIO 3520c e-STUDIO 3530c e-STUDIO 4520c e-STUDIO 5520c e-STUDIO 6520c e-STUDIO 6530c e-STUDIO 255 e-STUDIO 305 e-STUDIO 355 e-STUDIO 455 e-STUDIO 555 e-STUDIO 655 e-STUDIO 755 e-STUDIO 855 • * GS-1020 required

  42. SharePointConnector and Re-Rite

  43. SharePoint Connector and Re-Rite • Re – Rite Supported Versions The following components are optional and are not required for the connector to function however provide increased functionality • Re-Rite 6.1 • Re-Rite 6.2 • Re-Rite 7.0 • Re-Rite 8.0 • Re-Rite 6.2, 7.0 and 8.0 provides…. •  Batch Separation (Page and Bar Code) • Document Encryption (Secure PDF)

  44. Connector – Re-Rite • Re – Rite 8 Supported File Formats

  45. SharePoint Connector & Re-Rite • Page – Split Batch Scan • After a fixed number of pages – If selected, a text field is shown to enter a • number that will be used to delineate batches. • Each batch will be saved and delivered as a separate document.

  46. SharePoint Connector & Re-Rite • Bar Code – Split Batch Scan When bar code page is detected – If selected, a text field is shown toenter a bar code that will be used to delineate batches. Each batch will be saved and delivered as a separate document.

  47. SharePoint Connector & Re-Rite • Secure PDF – Document Encryption • When selected, all Re-Rite documents will be encrypted. Additionally. • It can be set whether the end user can or must password protect an encrypted

  48. Product Availability