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Introduction to the JISC EDRM System Implementation Toolkit

Introduction to the JISC EDRM System Implementation Toolkit. Presented by Tony Hendley, Cimtech Limited. Background. JISC issued an ITT for institutions to create an EDRM Implementation Toolkit for the UK Further and Higher Education sectors Cimtech won bid December 2003

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Introduction to the JISC EDRM System Implementation Toolkit

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  1. Introduction to the JISC EDRM System Implementation Toolkit Presented byTony Hendley, Cimtech Limited

  2. Background • JISC issued an ITT for institutions to create an EDRM Implementation Toolkit for the UK Further and Higher Education sectors • Cimtech won bid December 2003 • Cimtech visited selected institutions and researched toolkit and delivered Word version of toolkit July 2004

  3. Why the toolkit? • “Many FE/HE institutions are beginning to consider the relative merits of acquiring and implementing such systems and tools to manage their electronic records. …Vendors are beginning to look at the education sector as a new potential market. There is therefore a very real need within the community at this time for sources of independent advice on all issues relating to the implementation and use of EDRM systems and tools within the sector. “

  4. Why the toolkit? • The objective of this toolkit will be to provide a step by step guide to all stages in the implmentation of an EDRMS solution within a college or university, from building a business case through system selection to planning and ultimately implementing the project

  5. Where can I get the toolkit? • Word version on JISC web site http://www.jisc.ac.uk/edrmtoolkit.html • Full applied infokit including graphics being designed and loaded onto JISC infonet websitehttp://www.jiscinfonet.ac.uk

  6. Structure of toolkit • Comprises an overview and ten stages organised to represent ten stages of a PRINCE2 managed project • Currently held as 11 Word documents available from JISC web site. • Plus a template of a Statement Of Requirements for an EDRM system

  7. Overview

  8. Overview

  9. Positioning EDRM – where does it fit?

  10. Project management

  11. Information gathering and analysis

  12. Feasibility study and options review

  13. Making the business case

  14. Defining the EDRM Statement of Requirements

  15. Procuring the solution

  16. Managing the implementation

  17. Measuring the results

  18. Project closure and solution support

  19. It is starting to happen • University of Hertfordshire – 3 year project to implement corporate EDRM starting with information gathering and analysis – project managed by Cimtech • University of Birmingham – helping with their Modern Records Management project • UCL – assistance with EDRM procurement

  20. Moving forward • Open Text on CHEST – first of many? • Develop workshop based on toolkit?Jisc funded for free • Cimtech funded with course fee • Other support – case studies?

  21. Contact me • Tony Hendley, Managing DirectorCimtech LtdInnovation CentreUniversity of HertfordshireCollege LaneHertfordshireAL10 9ABTel 01707 281061Email a.m.hendley@herts.ac.ukwww.cimtech.co.uk

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