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Massachusetts AmeriCorps Programs. FY13-14 Request for Proposals Technical Assistance Session August 2012. Massachusetts Service Alliance.

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Massachusetts americorps programs

Massachusetts AmeriCorps Programs

FY13-14 Request for Proposals

Technical Assistance Session

August 2012


Massachusetts service alliance
Massachusetts Service Alliance

The Massachusetts Service Alliance, established in 1991, is a private, nonprofit organization that serves as the governor appointed state commission on community service and volunteerism. 


Our mission
Our Mission

Our mission is to catalyze the innovation and growth of service and volunteerism by creating partnerships that maximize resources, expertise, capacity, and impact.


Massachusetts service alliance1
Massachusetts Service Alliance

How we achieve our mission:

  • Invest public and private funds in community-based organizations.

  • Convene and mobilize public and private entities to link strategies related to service and volunteerism.

  • Build capacity of nonprofit agencies through training and technical assistance.

  • Advocate for the development and promotion

    of public policies and private initiatives that

    incorporate service as an effective strategy.


Massachusetts americorps programs
CNCS

The mission of the Corporation for National and Community Service is to improve lives, strengthen communities, and foster civic engagement through service and volunteering.


Cncs strategic plan 2011 15
CNCS Strategic Plan 2011-15

Goal #1

Increase the impact of national service on community needs in communities served by CNCS-supported programs.

Goal #2

Strengthen national service so that participants engaged in CNCS-supported programs consistently find satisfaction, meaning and opportunity.



What is americorps
What is AmeriCorps?

AmeriCorps is a network of local, state, and national service programs that connects more than 85,000 Americans (approximately 2,000 in MA) each year in intensive service to meet our country’s critical needs including:

  • Tutoring and mentoring disadvantaged youth

  • Fighting illiteracy

  • Improving health services

  • Building affordable housing

  • Cleaning parks and streams

  • Managing or operating after-school programs

  • Helping communities respond to disasters

  • Building organizational capacity


Americorps is
AmeriCorps is…

  • A year of stipended service

  • A team of members addressing compelling needs

  • A way to leverage local and federal resources

  • Not just a grant or funding source but a PROGRAM

  • A way to build organizational capacity to meet needs through volunteer generation and partnership building


Cncs focus areas per the kennedy serve america act
CNCS FOCUS AREAS:Per the Kennedy Serve America Act:

  • Education

  • Healthy Futures

  • Environmental Stewardship

  • Veterans and Military Families

  • Economic Opportunity

  • Disaster Services


Msa focus areas
MSA Focus Areas

  • Geographic and programmatic diversity

  • Effective solutions that meet community needs

  • Meaningful member service experiences

  • Volunteer generation

  • Demonstrable impact

  • Early Childhood Literacy



Types of awards
Types of Awards

  • Competitive

    • Funds awarded by CNCS

    • MSA submits Full Applications to CNCS

    • Submissions compete nationally against all single- and multi-state applicants

  • Formula

    • Federal funds given to MSA based on AmeriCorps federal allocation and state population

    • No separate application process



Eligible applicants
Eligible Applicants

  • Public or private non-profit organizations including:

    • labor organizations

    • community organizations

    • faith-based organizations

    • institutes of higher education

    • state agencies

    • government entities within the state (e.g., cities, counties)

    • Indian Tribes

  • Partnerships or consortiums of the above


Americorps member eligibility
AmeriCorps Member Eligibility

An AmeriCorps Member must:

- be a U.S. citizen, U.S. national or lawful permanent resident of the United States

- be at least 17 years of age (unless in a specifically designated youth corps)

- have a high school diploma or equivalent, or agree to obtain a high school diploma or its equivalent before using an education award


Prohibited activities
Prohibited Activities

AmeriCorps members and the volunteers they recruit/coordinate may not

engage in specific prohibited activities

All prohibited activities outlined in the AmeriCorps Regulations/

Provisions and Application Instructions:

http://www.americorps.gov/for_organizations/manage/index.asp

Individuals may exercise their rights as private citizens and may

participate in the above activities on their initiative, on non-

AmeriCorps time, and using non-Corporation funds.

The AmeriCorps logo should not be worn while doing so.


Prohibited activities1
Prohibited Activities

  • Attempting to influence legislation

  • Protests, petitions, boycotts, or strikes

  • Promoting or deterring union organizing

  • Impairing existing contracts for services or collective bargaining agreements

  • Engaging in political activities to influence outcome of an election or to advocate for or against political parties, candidates, or elected officials

  • Conducting religious instruction or worship services

  • Providing a direct benefit to a for-profit

  • Voter registration drives

  • Providing or making referrals for abortion services


Timeline

Concept Papers are due to MSA by Wednesday, September 19, 2012 by 12:00pm

Timeline

  • August 20, 2012 AmeriCorps Concept Paper RFP Released

  • August 29 & 30 and Technical Assistance Sessions

    September 5, 2012

  • September 6, 2012 Intent to Apply Form Due (optional online form)

  • September 19, 2012 Concept Papers due to MSA by noon

  • Late September/Early October Community review of all Concept Papers

  • Late October 2012 Notification of status

  • November 20, 2012 Draft of Full Applications due to MSA by noon

  • December 21, 2012 Full Application entered into eGrants

  • Early January 2013 MSA submits applications to CNCS

  • May/June 2013 Notification of Competitive Award

  • Late June 2013 Notification of Formula Award


The concept paper
The Concept Paper 2012 by 12:00pm

  • Facesheet

  • Program Model, Design, Location and Focus (worksheet)

  • Executive Summary (1 page, double spaced, 12 pt Times New Roman font)

  • Narrative (10 pages, double spaced, 12 pt Times New Roman font)

  • Service Categories (worksheet)

  • Performance Measure and Logic Model (worksheet)

  • Budget

  • Authorization, Assurances and Certifications

  • Additional Required Information

    • Organizational Chart

    • Audit

    • Proof of eligibility


The concept paper executive summary
The Concept Paper – Executive Summary 2012 by 12:00pm

  • Program snapshot

  • Mission statement

  • Purpose

  • Need

  • Planned Service Activities

  • Outcomes and Measurement

  • 1 page, double-spaced, 12pt Times New Roman


The concept paper narrative
The Concept Paper - Narrative 2012 by 12:00pm

  • Program Design

    • Problem and Solution

    • Member Support

    • Community Engagement

    • Program Impact

  • Organizational Capability

    • Programmatic and Fiscal Oversight

    • Staffing

    • Special Circumstances

    • 10 pages, double-spaced, 12 pt Times New Roman


Program design
Program Design 2012 by 12:00pm

Problem and Solution

Focus Areas

  • What is the community need?

  • Why AmeriCorps to solve the identified problem?

    Member Activities

  • What will your members do to address the need?

  • How often will they serve? – Daily/Weekly member schedule

  • What evidence supports that the proposed intervention will work?

    Program Size/Structure

  • How many members are needed to successfully carry out activities?

  • Where will members serve?


Program design1

PROBLEM 2012 by 12:00pm

Program Design

Volunteer Generation

Community volunteers can help

Partnership/ Collaboration

Solution

AmeriCorpsmembers’ service

Community Engagement

Prepared for success

Recruitment, selection, training & support

Outcome

Showing Impact


Program size structure
Program Size/Structure 2012 by 12:00pm

AmeriCorps members may:

-Serve in teams, pairs, or individually

-Serve in a single neighborhood, city-wide, regionally, or state-wide

-Serve through one organization or be placed with service partner organizations

Describe how many members will serve at each site


Program size structure1
Program Size/Structure 2012 by 12:00pm

Your program should be large enough to make

a significant impact in your community.

Minimum size:

10 Member Service Years (equivalent of 10 FT)

Recommended minimum:

15-20 Member Service Years


Member service
Member Service 2012 by 12:00pm

  • At least 80% of member service hours must be direct service

  • Up to 20% of member service hours may be in education, training, or other member development activities

  • 10% of member service hours (considered direct service) may be in fundraising activities directly related to the member’s service (not for program operational funds)


Member service years
Member Service Years 2012 by 12:00pm

Programs must request at least 10 Member Service Years


Program size structure2
Program Size/Structure 2012 by 12:00pm

EXAMPLE:

20 full-time members = 20 MSY

40 half-time members = 20 MSY

76 quarter-time members = 20.14 MSY

10 full-time, 5 part-time, and 29 quarter-time = 20.185 MSY

Provide rationale for number and type(s) of members requested

If different type(s) of members, clearly explain the roles and activities associated with each


Program design2
Program Design 2012 by 12:00pm

Member Support

  • Recruitment and Selection

  • Member Development and Training

  • Member Supervision


Recruitment selection
Recruitment & Selection 2012 by 12:00pm

Member Recruitment

Processes for:

  • Recruiting members for your Corps

    • Who is your ideal member? Why?

    • Where will you seek them?

  • Diverse members

    • Members reflecting and/or from the community served

    • People with disabilities

    • Diverse age, background, experience, etc.


Recruitment selection1
Recruitment & Selection 2012 by 12:00pm

Member Selection

  • Selection process: application, reference checks,

    interview(s), etc.

  • Criteria to evaluate applicants based on the essential functions of the position

  • Ensure a uniform selection process for each applicant


Member development training
Member Development & Training 2012 by 12:00pm

Describe the plan to prepare members for service, provide ongoing personal/professional development, and promote a lifelong ethic of service

Orientation:

  • Timeline

  • AmeriCorps/National Service, MSA, the community, and their placement site(s)

  • Terms of Service

  • Prohibited Activities

  • Training/preparation for service activities

  • Teambuilding/corps identity

  • Additional topics for your organization and program


Member development training1
Member Development & Training 2012 by 12:00pm

Ongoing Development/Training:

  • Opportunities throughout the service year - timeframe

  • Proposed topics: training to support service activities and member personal/professional development

  • Fostering esprit de corps and a connection to the national service movement

  • Promoting an ethic of service and a lifelong commitment to civic responsibility

  • Planning/preparing for Life After AmeriCorps

    Members’ participation in AmeriCorps should be

    a meaningful and defining experience


Member supervision
Member Supervision 2012 by 12:00pm

  • Year-long supervision plan including frequency and structure (e.g., 1-on-1 or group supervision)

  • Identify staff person(s) who will supervise members

    • If multi-site, explain how site partners are prepared to supervise members

  • Plan for recognizing members’ achievements

    AMERICORPS MEMBERS CANNOT SUPERVISE

    OTHER AMERICORPS MEMBERS


Community engagement
Community Engagement 2012 by 12:00pm

  • Volunteer Generation

    • Utilize non-AmeriCorps community volunteers to expand the reach of the program

    • Role(s) of volunteers

    • Members’ roles in recruiting and supporting community volunteers

    • State the number of volunteers your program will leverage

  • Partnerships and Collaborations

    • Identify stakeholders in the AmeriCorps program, including existing or planned partnerships/collaborations

    • Identify stakeholders’ role in implementing/evaluating program


Program impact
Program Impact 2012 by 12:00pm

What about the identified problem will change as a result of AmeriCorps members’ service?

  • Anticipated change by the end of the three-year grant cycle

  • Measure and report on impact annually

  • Measurable annual outputs and outcomes as a result of primary service activities


Organizational capability
Organizational Capability 2012 by 12:00pm

Applicants should have the organizational structure to:

  • Manage a federal grant

  • Provide sound programmatic and fiscal oversight

  • Support appropriate program and fiscal staff positions

  • Operate on a reimbursement basis

  • Raise required matching funds

  • Select and oversee site partners (if applicable)

  • For Multi-site programs:

    *Capacity to support and oversee service sites

    *Process for selecting sites


Organizational capability1
Organizational Capability 2012 by 12:00pm

Staffing

  • Programmatic and fiscal for the program (full-time Program Director)

  • Relevant background or qualifications for open position(s)

  • Recruit, select, train, support new and current staff


Performance measures
Performance Measures 2012 by 12:00pm

Submit one Logic Model and one correspondingPerformance Measure Worksheet related to members’ Primary Service Activities.

  • Reflect activities of all members

  • Capture the impact of the entire program

    Programs may have more than one PM if additional need(s) served through program (e.g., member development).

  • Logic model and PM worksheet required for each measure


Performance measures1
Performance Measures 2012 by 12:00pm

Performance Measures describe the measurable outputs and outcomes the program expects to achieve as a result of its service activities.

-Outputs: What evidence do you have that the activities took place? -Measurable, tangible, direct products

-Intermediate Outcomes: What change do you expect to occur in the near future? -Direct result of activities and outputs; steps toward desired ends

-End Outcomes: Impact of the activities on the identified need

Performance measure worksheets should align with your narrative.


Logic models
Logic Models 2012 by 12:00pm

  • Theory of Change: “If…then”

  • If = program design

    • Need(s)

    • Inputs

    • Activities

  • Then = program results

    • Output

    • Intermediate Outcome

    • End Outcome

  • Indicator

  • Instrument used – ensure ability to obtain/track data!

  • Target (# or %)


Logic models1
Logic Models 2012 by 12:00pm

Alignment = easy to follow “If…then” progression

Outputs, intermediate outcome should be progress towards end outcome(s)


Logic models2

Indicator/How Measured 2012 by 12:00pm

Needs

Inputs

Activities

Outputs

Intermediate Outcomes

End Outcomes

Describe the need to be addressed

In order to accomplish our activity, we will need the following:

Describe how you will achieve this result:

We expect that once carried out, this activity will produce the following evidence of service delivery:

We expect that once carried out, these activities will lead to the following intermediate change:

We expect that once carried out, these activities will produce the following impact in the community:

Instrument Used

Target

Logic Models


Performance measure worksheets
Performance Measure Worksheets 2012 by 12:00pm

  • Input information from Logic Models

  • Format is different, content is the same

  • CNCS uses this format in online grants system

  • Not evaluated separately in the Community Review


National performance measures
National Performance Measures 2012 by 12:00pm

  • Within CNCS focus areas

  • Not required (unless opting into Education focus area)

  • CNCS will prioritize programs utilizing national measures

  • Not evaluated as part of Community Review

  • MSA will provide assistance on performance measures to programs invited to submit full application


Budget operating grant
Budget – Operating Grant 2012 by 12:00pm

  • Maximum CNCS funding request $13,300 per MSY

  • Minimum 10 MSYs

  • Items should correspond to what is described in the narrative

  • Show calculation for each line item

  • CNCS evaluates programs on cost effectiveness and budget adequacy

  • Not evaluated separately in the Community Review process


Budget sections
Budget Sections 2012 by 12:00pm

  • Operational

    - Staff, staff benefits, training, travel, etc.

  • Member Support

    - Living allowances, FICA, health insurance, etc.

  • Administrative Costs

    - Administrative costs

    - Commission fee


Budget items
Budget Items 2012 by 12:00pm

Required:

  • Living allowance for full time members

  • Health insurance for full time members

  • Criminal history checks for ALL members and any staff on grant (CNCS or match funds)

  • 1% Commission Fee

    Not required:

  • Unemployment for members (unallowable)

  • Education award – separate CNCS Trust

  • Staff travel to CNCS-sponsored training/event – $2,000 set aside no longer required


Member living allowance
Member Living Allowance 2012 by 12:00pm


Sample budget overview
Sample Budget Overview 2012 by 12:00pm

20 FT members X $13,300 (per MSY) =

$266,000 (maximum CNCS request)

Minimum match: 24% (cash and in-kind)


Matching requirements
Matching Requirements 2012 by 12:00pm

  • Cash or in-kind contributions

  • Federal*, state, local, private sector, and/or other funds in accordance with applicable AmeriCorps requirements

    * In rare cases, federal funds may be used to match CNCS resources. Prior written approval must be obtained from other federal agency.


Budget education award program eap
Budget – Education Award Program (EAP) 2012 by 12:00pm

  • $800 per Member Service Year

  • Not required to pay living allowances

  • Required to follow all AmeriCorps Regulations for grant, program, and member management

  • Program is reimbursed based on enrollment/retention of members

  • No matching requirement – program is not required to document match for reimbursement


Budget education award program eap1
Budget – Education Award Program (EAP) 2012 by 12:00pm

EXAMPLE:

95 half-time members = 47.5 MSYs x $800/MSY = $38,000 maximum CNCS request


Submission requirements
Submission Requirements 2012 by 12:00pm

  • 1 unbound, single-sided original Concept Paper

    • 1 authorization, assurances, and certifications with original signatures

    • 1 proof of 501 (c) 3 status or MA Certificate of Tax Exemption (ST-2 or ST-4)

    • 1 most recent A-133 audit, your organization’s financial audit, or other financial statements if you have not had a formal audit.

    • 1 organization chart

  • 10 stapled, double sided copies of the Concept Paper

    • Only items I–VII (Facesheet through Budget)

    • Do not include authorization/assurances, 501 (c) 3 status, audit, or org chart in copies


Submission requirements1
Submission Requirements 2012 by 12:00pm

MSA will notreview:

  • Any application that fails to meet all Concept Paper submission requirements

  • Any application that does not request the minimum number of Member Service Years (MSY)

  • Supplemental materials such as brochures, newsletters, etc.


Concept paper criteria
Concept Paper Criteria 2012 by 12:00pm


Writing the concept paper
Writing the Concept Paper 2012 by 12:00pm

  • Follow the directions in the RFP

  • Don’t make assumptions

  • Ask someone unfamiliar with your program/ organization to review your narrative

  • PROOFREAD!

  • Check all of your copies before submitting to MSA

  • Contact MSA with any questions


Contact information
Contact Information 2012 by 12:00pm

Massachusetts Service Alliance

100 North Washington Street, 3rd Floor

Boston, MA 02114

Phone: 617-542-2544

www.mass-service.org

  • Suzana Kantardzic, skantardzic@mass-service.org, x216

  • Becca Wolfson, rwolfson@mass-service.org, x203

  • Beth McGuinness, bmcguinness@mass-service.org, x217