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Mobile Digitizing Conference

Mobile Digitizing Conference. Veliko Tarnovo 2019. REVIEW OF OLD DOCUMENTS THROUGH   DIGITALIZATION PROCESS   STATE ARCHIVE - VELIKO TARNOVO. REGISTER OF PARTICULARLY VALUABLE AND UNIQUE DOCUMENTS. REGISTER OF THE NATIONAL ARCHIVE FUND. REGULATIONS :

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Mobile Digitizing Conference

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  1. Mobile DigitizingConference Veliko Tarnovo 2019

  2. REVIEW OF OLD DOCUMENTS THROUGH   DIGITALIZATION PROCESS   STATE ARCHIVE - VELIKO TARNOVO

  3. REGISTER OF PARTICULARLY VALUABLE AND UNIQUE DOCUMENTS

  4. REGISTER OF THE NATIONAL ARCHIVE FUND REGULATIONS : 1. National Archival Fund Act 2. Ordinance on the conditions and procedure for keeping the register of the National Archival Fund /http://www.archives.government.bg

  5. GENERAL PROVISIONS • The objectives of the registry are to centralize information on existing valuable documents in and outside the country, to support their preservation and to extend their use. • The register is public and access to it is via the website of the State Archives Agency (DAA) on the Internet. • The register shall contain data on the composition and content of the archival documents of legal entities and individuals, the type of their medium, the place of their storage, access to them and their owner. • The entry of the records does not lead to a change of ownership and place of storage. • Document data - carriers of classified information, are not subject to registration

  6. Criteria for particularly valuable and unique documents Documents of significant scientific and cultural value are identified as particularly valuable and unique documents which meet at least one of the following criteria : To represent the only, most characteristic or rare example of human activity or creativity for the period of origin; Be authenticated and have high scientific and / or artistic value; To be connected or to be a testimony of ideas, events, beliefs or prominent personalities that have been crucial to the development of society.

  7. DOCUMENT CHARACTERISTICS Dimensions: 23, 7/16 cm; Cover dimensions: 24.2 / 16.9 cm, cardboard wrapped in light brown leather. There is an original foil with red alphabet numbers. On the forcing sheet is attached another one dated 1961 with the seal of the Preobrazhenie monastery and with the signature of the abbot hieromonk Seraphim. Paper - white, medium thick, rough, with partially preserved watermarks with a baroque frame medallion and another with a hunting horn. The letter is an average correct new church-Slavic semi-establishment, at the end with a short-term additions. The ink is mostly black, red is used for footers, titles, rubrics, personal names, title letters, numbers, etc.. The decoration is made of non-framed geometric-floral interstitials and stylizations with shades of red and black ink, and funnel-like finishes and geometric-knitted finishes also filled with red or black ink. A reprinted copy of "Slavo-Bulgarian History". 11 Aug 1809 Original. Manuscript. u. 165K, op. 2, ae. 3, paragraphs 1-88. A particularly valuable document

  8. DOCUMENT CHARACTERISTICS Dimensions: 28.5 / 21.5 cm Green leatherbinding with golden lime remnants. Ink with black and red color. Titles with red, gold, blue and green color. Some sheets have watermarks with images most often B, B and B three crescents one beneath another. Stamps: on sheets № 1, 4, 6, 8, 12, 22, 26, 31, 32, 36, 48, 50, 57, 67, 72, 76, 79, 86, 90, 94 "Transparent V. Turnovo monastery and circular seal withinscription "Tarnovo Monastery" Transition ". On sheets Nos 1, 3, 5, 6, 7, 9, 10, 14, 15, 16, 17, 19, 21, 23, 25, 27,29, 30, 31, 32, 33, 34, 37, 39, 61, 67, 71, 72, 72 g, 76, 76 g, 77, 80 g have circular seal with the inscription "District state archive V. Tarnovo ". At item 2 print "District State Department archive ". V. Tarnovo.. Archbishop (clerk), written by Hieromonk Gervais of the Moldavian Monastery of Putna. March 25, 1676 Original. Manuscript. Statute. Bulgarian language version. u. 165K, op. 2, ae. 2, paragraphs 1-94. Unique document

  9. KEEPING THE REGISTER The Archives State Agency develops the registry as a centralized database such as : take security and interoperability measures in accordance with generally accepted international practice standards that ensure data integrity and link to other information objects; provides conditions for permanent access to public data in the register and ensures the protection of personal and other data about natural and legal persons and the protection of the data for the storage of their documents;

  10. KEEPING THE REGISTER It provides unlimited storage of data in the register; ensures the adaptation of the register in case of changes in the normative acts regulating its functioning; maintains the register through officials designated by an order of the President of the State Agency for Fundamental Rights.

  11. CIRCUMSTANCES FOR RECORDING OF STATE AND MUNICIPAL MUSEUMS AND LIBRARIES : According to Art. 20 of the Ordinance - State and municipal museums and libraries record the following circumstances : summary of characteristics / content of documents according to their organization by masses (funds, collections or single documents) - basic types of documents, authors, topics, dates and places of events, techniques of creation, languages (other than Bulgarian); volume in lm (the field is filled in free text and not in drop down menu); chronological range of documents; types of media (other than paper); Guides on the documents; description of a single valuable document from the array.

  12. Building a Digital Archive

  13. PURPOSE, OBJECT AND FIELD OF APPLICATION Long-term strategic initiative in the framework of the State Agency "Archives" to expand and facilitate access to archival documents stored at the level of modern requirements. When building up, the digital archive complies with the best practices in the field of digitization of archival documents.

  14. The main objectives of the Digital Archive are : Facilitating access for users of archive information to digital copies of archival documents from the National Archives Fund via the Internet. Extend the circle of users of archive information. Expanding the circle and improving the quality of services provided by the Archives State Agency. Improve the preservation of original archival documents by reducing their use at the expense of high-quality digital replacements Creating new opportunities for extracting information and adding value by indexing, developing search algorithms, and more. Providing opportunities for the Archives State Agency to participate in national and international projects related to online access to archival documents such as: Archives Portal Europe, Europeana, World Digital Library etc.

  15. Digitization objects for the Digital Archives are archival documents : • Text documents • Plans • Drawings • Maps • Photographic materials • Graphic illustrations and more • without audio-visual and 3D objects Cartoon by Ivan StefanovKolarov "What is this GotseDelchev, from which country is he?". Pencil. P. 1669, op. 1, a. paragraph 71, paragraph 73 Minutes of a session of the Municipal Council of Municipal Administration - Svishtov № 1 of 8 jan. 1894 F. 661K, op. 1, a. 33, Item 1 Photo by Georgi Petkov. Ph. 1811, op. 1, a. f. 2 Illustration by Boris Denev "The Arrest of Metropolitan Clement in Turnovo". Touche F. 74K, op. 2, a. 35, para.

  16. DIGITAL MASTER OBJECTS Digital objects are produced in two versions : Master images - are produced with high quality and are subject to quality check on a central level before being included in the Digital Archive database. Derivative images - are made, if necessary, by the digital master objects as their substitutes for specific usage and distribution purposes. Individual digital images are created and stored on a scale of 1: 1 (100%) relative to the source (no increase or reduction). Originality - an immediate source is original archival documents. It is not allowed to make digital master objects from document replacements such as photocopies, photocopies, facsimiles, etc.

  17. Scope and structure A digital master object presents one document. A digital master object presents the source in its fullness and integrity as a physical object, including original covers, title sheets, blank / white numbered pages / sheets of the document, table of contents, original inscriptions on the back of photos, wax and embossed stamps, etc. • Each individual page is represented by a separate digital master image • The image is included : • different details • original frames and passepartout • parts of sheets • folding of parts of sheets, etc. Picture of Evgenia Kisimova, prominent actress from VelikoTarnovo P. 65K, op. 1, a. is 334, item 1

  18. A visible frame / strip of about a few millimeters is left around the outer edges of the source component. The orientation (Portrait / Landscape) of each master image must match the source. Digital master images should have no apparent slope. Picture of Neno Todorov - Strandja. P. 65K, op. 4, a. f. 56, item 1 Photo of members of Esperanza company Lumo F. 996K, op. 1, a. f. 10, item 1

  19. Parameters and characteristics of digital master images Spatial resolution - not less than 4000 pixels on its longest side and with a spatial resolution of less than 400 ppi. Household depth - 8 bits per channel (24 bit RGB images). Color mode - RGB (24 bits - 8 bits per channel). It is not allowed to use another color scheme such as CMYK, LAB, etc., gray scale, binotal scanning (black and white). Tonal Dynamic Range - The image histogram should not show significant pixel-free pixel, pixel accumulation at the edges or holes. RGB images should not have significant areas with tonal values ​​higher than 247 and lower Picture of an ensemble of violinists with teacher and conductor DochkaMihova at EmiliyanStanev High School - VelikoTarnovo on the occasion of the patron saint of the school P. 322, op. 1, a. 1, item 1

  20. Sharpness - The image should not look off-focus, obscure, or vague (insufficient sharpness), or be too contrasting to see a brighter "halo" around individual details and areas (over-sharpness) Color rendition - accurately transmit the color of the source, including color changes due to aging or other effects. Color intensification is not allowed to compensate for faded source colors, color balance violations, excessive intensity, or weakening of one color or another compared to the source. Picture of the sons of M. Zlateva given to midwife TsonkaSabeva P. 1032K, op. 1, a. 52, para 1

  21. Image defects - are not allowed : Visible image defects, including the frame / strip around the outer edges of the source, such as: distortion "Noise" Dust Shadows Newtonian rings, glare Existence of external objects and details Folding sheets, inscriptions and labels that are not part of the source, etc. Wrong white paper loaded Incorrectly defined frame / strip around the outer edges of the source File format and compression of digital master image files - TIFF (Tagged Image File Format) .from compression

  22. REQUIRED TECHNICAL AND SOFTWARE PROVISION Information system of the state archives Computer equipment with the necessary parameters and software for the verification of the digital master objects. Color Scanner A3 Microtek Scanmaker 9800XL with the corresponding software Adobe Photoshop Elements 3.0 or another version of Adobe Photoshop, providing the tools and capabilities outlined in this document

  23. THANK YOU FOR YOUR ATTENTION!

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