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Fifth Year Interim Reports Texas Association for Institutional Research Ralph Russell Director of Institutional Support Commission on Colleges. Why a Fifth-Year Interim Report?. Reg. 602.19(b) Monitor institutions to ensure compliance
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Fifth Year Interim ReportsTexas Association for Institutional Research Ralph RussellDirector of Institutional SupportCommission on Colleges
CR 2.8 – Number of FT faculty
CS 3.2.8 – Qualified administrative and academic officers
CS 3.4.3 – Admissions policies
CS 3.4.11 – Qualified academic coordinators
CR 2.10 – Student support programs
CS 3.11.3 – Physical facilities
CS 188.8.131.52 – Institutional effectiveness – educational programs
FR 4.1 – Student achievement
FR 4.2 – Program curriculum
FR 4.3 – Publication of policies
FR 4.4 – Program length
FR 4.5 – Student Complaints
FR 4.6 – Recruitment materials
FR 4.7 – Title IV program responsibilities AND CS 3.10.3 – Financial aid audits
12 with no monitoring
32 with monitoring
(13 w/more than 4 areas cited; 4 w/more than 8)
Ralph Russell, Ph.D.
Director of Institutional Support
a significant modification or expansion of the nature and scope of an accredited institution.
“The institution notifies the Commission of changes in accordance with the substantive change policy and when required seeks approval prior to the initiation of the changes.”
additional library or other learning resources?
new equipment or facilities?
different resource base?
Some obvious examples:
All of these require advance notification and approval of a prospectus or application for level change.
Expanding program offerings at the current credential level
The “substantiveness” of such a change depends on how extensive the course offerings are:
Distance learning is instruction carried out when the instructor and students are not in physical proximity, such as on-line classes, video classes or satellite transmission.
Once an institution has been approved to offer 50% or more of a program's credits through distance learning, no additional prospectus is ever requested.
For the addition of significantly different programs to the list of offerings, a letter of notification should be submitted.
Mergers and consolidations
Merger: One institution acquires the assets of another
Consolidation: two or more institutions combine assets to form a new entity
In each case, the institution must notify the Commission in advance of implementation. Typically, a prospectus is not required.
Each requires written notice 6 months in advance and prior approval
Dr. Ralph Russell
404-679-4501 ext. 4582
Dr. Sarah Armstrong
404-679-4501 ext. 4571