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RECOMMEND 2nd Working summit. FINANCE Ingrid Rozhon 28th Nov 2012 Peterborough. AGENDA. Status Quo of 1st reporting period Leasons learnt Timetable for 2nd reporting period Status Quo: 1st Shared costs Timetable for next Shared costs Outhers.

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recommend 2nd working summit

RECOMMEND 2nd Working summit

FINANCE

Ingrid Rozhon

28th Nov 2012

Peterborough

agenda
AGENDA
  • Status Quo of 1st reportingperiod
  • Leasonslearnt
  • Timetablefor 2nd reportingperiod
  • Status Quo: 1st Sharedcosts
  • TimetablefornextSharedcosts
  • Outhers
status quo of 1st reporting period
Status Quo of 1st reporting period:
  • Reporting period: 15th Dec 2011 - 30th June 2012
  • 15th Aug.: Deadline forpartnerreportand FLC confirmationto LP
  • 1st Oct.: Projects reportsto JTS by LP (email)
  • 2nd Oct.:Docsoriginallysignedto JTS (postalservice)
  • 21st Nov:writtenfeedbackby JTS
  • 4th Dec.:deadlineforfeedback
status quo of 1st reporting period1
Status Quo of 1st reporting period:
  • All partnershavesubmittedpaymentdocsto LP
  • PP2 will havetoclaimtheircosts in nextfinancingperiod

Expectedpaymentof ERDF contribution: Dec 2012

lessons learnt for our next financing period
Lessons learnt for our next financing period

General advice: P l e a s e ….

  • keepourdeadlines!
  • startwithyourreporting in time!
  • send us ONLY your final versionofdocs!
lessons learnt for our next financing period1
Lessons learnt for our next financing period

Feedback to Annex 5b) INTERREG IVC Partner controlconfirmation (ressources PP controlconfirm)

  • NO changes in thistemplateareallowed!

(keep e.g. logos, content, footnoteetc!)

  • putthecorrectdateforthecurrentreportingperiod in
  • The total sum must bethe same amountas in yourexpenditurelist!
  • Don´tforget: signature, stamp
lessons learnt for our next financing period2
Lessons learnt for our next financing period

Feedback toRecommendExpenditurelist

  • Admin costs: theyarecalculatedautomatically & havetobeincluded (noproofnecessary)
  • The total sum must bethe same amountas in Annex 5b!
  • English version
  • Don´tforget: signature, stamp
lessons learnt for our next financing period3
Lessons learnt for our next financing period

Feedback to Annex6 INTERREG IVC Control Report inclControl Checklist

  • Admin costs: theyarecalculatedautomatically & havetobeincluded (noproofnecessary)
  • The total sum must bethe same amountas in Annex 5b!
  • English version
  • Don´tforget: signature, stamp
lessons learnt for our next financing period4
Lessons learnt for our next financing period

Feedback Annex2 ONLY WHEN DECENTRALISED

lessons learnt for our next financing period5
Lessons learnt for our next financing period

FEEDBACK to ONLINE REPORT

  • Pleaseuseforournextfinancingperiodourrevisedreporttemplate
  • All in yourtemplatementioned RECOMMEND activitieshavetobedetectable / documentatedfor FLC / JTS -> Obligation: publication on ourprojecthomepage
    • e.g. mediawork; please send us all yourpublications (e.g. press releases, mediaarticles, invitations, publications…)
lessons learnt for our next financing period6
Lessons learnt for our next financing period

FEEDBACK to ONLINE REPORT

  • Whensendingus press releases (aspdf), weneedthefollowingadditonalinformation in English:
    • 1 headline
    • 1-3 shortsentencessummaryofmaincontent
    • Date ofpublication

EXAMPLE(see: http://www.recommendproject.eu/media2.htm)

Headline:

New EU funded initiative to foster ECO-MANAGEMENT and ECO-INNOVATION at regional level

Summary:1st July 2012 - One of the EU´s priorities is to foster efficient, greener and sustainable use of resources. Based on that vision 9 partners from 8 European Union Member States have established a common international project called "RECOMMEND". It started on 1st January 2012. (Read more…)

lessons learnt for our next financing period7
Lessons learnt for our next financing period

FEEDBACK to ONLINE REPORT

  • Whensendingus Media articles, weneedthefollowingadditonalinformation:
    • nameofmediawherearticle was published (motherlanguage)
    • Date
    • Articleaspdf

EXAMPLE (see: http://www.recommendproject.eu/media3.htm)

Черноморски общини / Black SeaMunicipalities (BG) July 2012 download(360 kB)

lessons learnt for our next financing period8
Lessons learnt for our next financing period

Sharedcost

  • Status quo of 1st Sharedcostclaim: 1.048,75 EUR
    • 3 partnersarepending
  • Pleasestatethecorrectreference!!!!
  • DO NOT FORGET toclaimthissharedcostinvoice in your 2nd financingreport!!!
lessons learnt for our next financing period9
Lessons learnt for our next financing period

FROM TRAINING SESSION TO 2nd PERIOD

time table 2nd reporting period
TIME TABLE2nd Reporting period

reportingperiod: 1st July 2012 – 31st Dec 2012

  • 15th Feb 2013: Partner report & FLC confirmation

to LP

Incl.1st Sharedcostinvoice2012

  • 1st April 2013: Project reportsto JTS
  • June 2013:Expectedpaymentof ERDF

contribution

time table for next shared costs
TIME TABLEfor next Shared costs

The costsare ONLY estimated!!!!!

  • Overall PM: invoicefromConPlusUltra: projectmanagement
  • Study: invoicefromGreenovate: goodpracticestudy
  • PR: invoicefromCyberstep GmbH: Corporate design, homepage
time table for next shared costs1
TIME TABLEfor next Shared costs
  • nextsharedcostletterfrom LP topartners: March 2013
  • After paymentto LP -> claimforreimbursement in 3nd financingperiod
others
OTHERS

Pleasekeep in mindyour individual budgetandmake a timetableandactivity plan in time howyou will investyourbudget!

slide19

Thankyou

foryourattention