TN-ELAP Refresher Presenters: Abby Wintker Don Sims Fall 2019
TN-ELAP • TN-ELAP.org: your user portal • Setting a baseline: deactivating students • Review: enrolling students • What’s new in TN-ELAP? • Edit Participation button • Email address validation • DQ: How to check your data quality • Q & A Outline of Today's Training
User Portal | News | Scheduled Trainings | Resources 1. Tn-elap.org
at using the Edit Participation button or some other way? I’m at a different school system now. How do I change my email ad firstname.lastname@example.org I don’t know when the date is set for un-enrollment, can you help me? ho sends the parent surveys ? How can I look up a single student’s participation? I’ve entered participation on the wrong date. How do I fix this? Will my attendee enrollment transfer over? Logged into ELAP? Find quick support links on the Contact Page! SWORPS Helpdesk: Email us!
tn.gov/content/tn/education/instruction/extended-learning/grantees-cornertn.gov/content/tn/education/instruction/extended-learning/grantees-corner DOE website: Grantees Corner
Why start new every year? | What does deactivation mean to me? 2. Baseline Data
Why start new every year? What is Baseline data? Why is it important?
“Baseline data is a measurement that is collected prior to intervention or teaching... Baseline data should always serve as a starting point for instruction. It justifies the need for behavioral intervention plans and allows for shifts in instruction that help every student achieve progress. Without baseline data, many educators run the risk of failing to show progress in a number of student populations, such as with at-risk students, English language learners or students with disabilities.” Rethink. (2017). "Using Baseline Data to Inform Instruction." https://www.rethinked.com/blog/blog/2017/06/06/using-baseline-data-to-inform-instruction/ What is Baseline data? Why is it important?
Measuring improvement = measuring change Mathematics & English Grades Reading and Mathematics State Assessments Homework Completion and Class Participation Student Behavior Performance What is Baseline data? Why is it important?
“Small barriers add up.” barriers successes HabenGirma on The Little Things
I’m SO GOOD with numbers! Lookit how good I am with numbers! I eat statistics for breakfast! I’m sooooo GREAT! Slightly biased perspective Machine logic VS Human Logic
“Clean” data is: • complete • correct • relevant • unduplicated • formatted properly (for machines to read) • ready for analysis [https://www.sisense.com/glossary/data-cleaning/] What is “clean” data? Why is it important?
Establish a Baseline We might have it, but I’d rather go back to Kroger. We know what’s in there, how current it is, and what we can do with it. With a baseline, we can USE this stuff!
What’s a “Regular Attendee?” | What do I need to enroll a student? 3. enrollment
TN-ELAP • FERPA-compliant • Best Practice: staff sign confidentiality agreements *Family Educational Rights and Privacy Act Confidentiality of Participant Data
A “regular attendee” is a student who participates in the program an average of one hour per day for 30 or more days. Regular Attendee Definition
Needed to enroll participant: your Grantee & Grant Type for current school year
YOU NEED: • State-issued Student ID • First, Last, & Middle names • Date of Birth • Grade Level • Ethnicity Needed to enroll participant: Student information
LuckyNumber 7 State student IDs: seven digits Hint: not the school system IDs (five or six digits) Search for students by Student ID (when possible)
How do I get the TN State student ID? • Suggested best practices: • Develop a process with the students’ day schools or school system • Reach out to the students’ day teachers and schools early in the year and establish relationships Suggestions for collecting student information
Best practices, continued: • Make collecting ELAP student info part of your participant application packets: • Obtain parent’s permission with a checklist-- ask parents to initial by each item as a form of consent • Email email@example.com for examples of consent forms! Suggestions for collecting student information
School day teacher’s email (Math or Language Arts) • Free and reduced lunch • Special education • English as a second language Additional student information: Enter within ~20 days of enrollment
Re-enrollment = Enrollment Enrollment Main Menu used synonymously A Little Semantic Hygiene
Searching by last name “Boyd…” Retrieves large number Back button = back to Attendees Screen View up to 75 at a time Enrollment search: Tips for narrowing results
Toggle open column header Enrollment search: Tips for viewing & narrowing results
Edit Participation Button | Email Address Validation 4. New in tn-ELAP
EXACT TIME “Record time as accurate as you can humanly make it”
Suggested best practices: • Create and emphasize use of participant sign in / sign out sheets • Enter participant attendance data on a daily or weekly basis. Suggestions for collecting accurate time in participation
(Attendees Screen) Edit Participation Button
Reduce or increase in the hour/ minute fields for that student Time in Activity hour/minutes adds same to all students Edit Participation: Varying times on activity
!Participation Date! Date Picker tool Edit Participation: Check Date, Select Category & Activity
Administrative Reports | Avoiding Errors 5. Data quality check
https://elap.sworps.tennessee.edu/#/Admin/Reports Administration > Reports Select a report type from dropdown menu Data Quality Check: Using “Regular Attendees” report
TIP: Some selections show report descriptions • Choose desired date range • Choose desired export format • Click "Get Report" • Remember that you're amazing Data Quality Check: Using “Regular Attendees” report
Name Days Participated Ranges • Day ranges in first column • Student names in third column • Total days participation in last column Data Quality Check: Using “Regular Attendees” report
Questions? | Comments? 6. Q & A
for your time and attention! IT Team Leader: Deidre Ford firstname.lastname@example.org 865.974.8053 Trainer: Abby Wintker email@example.com 865.974.9217 Thank you