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PACC V / PAMS XXXI Hotwash 10 August 2007 (D+5). Meeting Takeaways. PACC V / PAMS XXXI Review Committee / Sub-committee Feedback Three (3) Ups Three (3) Downs Recommendations Overall Assessment PAMS XXXII Overview. After Action Review for PACC V / PAMS XXXI.

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slide1

PACC V / PAMS XXXI

Hotwash

10 August 2007

(D+5)

slide2

Meeting Takeaways

  • PACC V / PAMS XXXI Review
  • Committee / Sub-committee Feedback
    • Three (3) Ups
    • Three (3) Downs
    • Recommendations
    • Overall Assessment
  • PAMS XXXII Overview

After Action Review for PACC V / PAMS XXXI

slide3

PACC V Attendees (COAs/Staff)

(as of: 11 Aug 07)

Australia (1/11)Bangladesh

Brunei (1/1)

Burma

Cambodia (1/2)

Canada (1/1)

*Chile (1/2)

China

East Timor

Fiji

*India (1/2)

Indonesia (1/8)

Japan (1/4)

Korea (ROK) (1/5)

Laos

Madagascar

Malaysia (1/1)

Mongolia (1/2)

Nepal (1/1)

New Zealand (1/1)

North Korea

Papua New Guinea

Philippines (1/3)

Singapore (1/3)

Sri Lanka (1/3)

Thailand

Tonga (1/0)

United States (1/20)

*Vietnam (1/2)

COAs = 19

Staff = 72

Blue = InvitedGreen = AttendingBrown = DeclinedRed = No Invite Italics = T10 (lodging only) * Vice Attending

slide4

PACC V Attendees (Bilats)

(as of: 11 Aug 07)

Australia (18)Bangladesh

Brunei (3)

Burma

Cambodia (3)

Canada (6)

*Chile (5)

China

East Timor

Fiji

*India (17)

Indonesia (5)

Japan (10)

Korea (ROK) (12)

Laos

Madagascar

Malaysia (5)

Mongolia (8)

Nepal (4)

New Zealand (12)

North Korea

Papua New Guinea

Philippines (5)

Singapore (7)

Sri Lanka (5)

Thailand

Tonga (6)

United States (18)

*Vietnam (5)

Attendees = 19

Bilaterals = 154

Blue = InvitedGreen = AttendingBrown = DeclinedRed = No Invite Italics = T10 (lodging only) * Vice Attending

slide5

PAMS XXXI Attendees

(as of: 11 Aug 07)

*Australia (5/8)Bangladesh (2)

Brunei (2)

Burma

Cambodia (2) ADF

Canada (3)

*Chile (3)

China (3)

East Timor (1) ADF

Fiji

*France (4)

*India (2/1)

*Indonesia (2/2)

Japan (2/5)

Korea (ROK) (2)

Laos

Madagascar (1)

*Malaysia (2)

Maldives (1)

Mongolia (2)

Nepal (1)

*New Zealand (2)

North Korea

Pakistan (3)

Papua New Guinea (1)

Philippines (2)

Russia

Singapore (4)

Sri Lanka (2)

Thailand

Tonga (1)

United Kingdom (1)

*United States (5/6)

Vanuatu (1)

Vietnam (2)

Nations: 29

Attendees: 86

Blue = InvitedGreen = AttendingBrown = DeclinedRed = No Invite Italics = T10 * = Guest Speaker

slide6

Syndicate Leadership (as of: 06 Aug 07)

Syndicates

Leader / Assist. / MSR

Syndicate #1

Syndicate #2

Syndicate #3

Syndicate #4

Syndicate #5

AS / BG / JA

(MAJGEN Kelly)

(BRIG Hossain)

(LTCOL Sano)

PK / PG / ID

(MAJGEN Kamal)

(CAPT (N) Aleale)

(LTCOL Mamahit)

SN / CA / US

(Mr Hilkert)

(COL Lim)

(COL Duhamel)

SL / FR / AS

(MAJGEN DeSilva)

(LTCOL Le Henaff)

(CAPT O’Day)

US / RP / IN

(COL Jarkowsky)

(COL Yano)

(LTCOL Pande)

Green = NE AsiaBrown = S. Asia Black = SE Asia Blue = Oceania Red = Other

slide8

Spousal Program Attendees

(as of: 10 Aug 07)

Australia (15)*

(Co-hostesses, Guest Speakers, Delegates,

Observers & Staff)

United States (9)*

(Co-hostesses, co-chair, Delegates & Observers)

United States (2)

(DAOs)

United States (3)

(Staff)

Brunei (1)*

Canada (3)*

Chile (1)*

France (4)

India (1)*

Indonesia (4)*

Japan (1)*

Korea (2)*

Malaysia (1)*

Maldives (1)

Mongolia (1)*

Nepal (2)*

New Zealand (1)*

Philippines (1)*

Sri Lanka (3)

United Kingdom (1)

* Totals for PACC = 14

Totals for PAMS = 41

Green = N AsiaBrown = S.AsiaBlack = SE AsiaBlue = OceaniaRed = Other

slide9

US DATT/ARMA Attendance

(as of: 11 Aug 07)

Australia ARMA

Bangladesh DATT

Cambodia Not attending

Canada Not attending

Chile ARMA

China ARMA

East Timor Not attending

Fiji DATT

(PNG, Tonga, Vanuatu)

India ARMA

Indonesia ARMA

Japan ARMA

Korea (ROK) A-ARMA

Malaysia DATT

Mongolia Not attending

Nepal DATT

New Zealand Not attending

Pakistan Not attending

Philippines ARMA

Singapore ARMA

(Brunei)

Sri Lanka DATT

(Maldives)

Vietnam DATT

(COL Judge)

(COL Leapheart)

(LTC Koehlmoos)

(LTC Sweeney)

(COL Weintraub)

(COL Huber)

(LTC Chapman)

(COL Gillette)

(LTC Mullaly)

(LTC Reardon)

(COL Seabaugh)

(COL Rindone)

(LTC Oxley)

(COL Richards)

(COL Chakwin)

pacc v agenda as of 06 aug 07
PACC V Agenda(as of: 06 Aug 07)

Sun

Mon

Tue

Wed

Thu

Fri

6 Aug 07

7 Aug 07

8 Aug 07

9 Aug 07

10 Aug 07

5 Aug 07

Departure

OPS

Military

Display

Bkfst #1

Bkfst #2

AM

Arrival

Ops

Bilateral

Mtg #1

Multilat.

Mtg #2

Multilat.

Mtg #1

LUNCH

Buffet

Buffet

Buffet

Harbour Lunch

PM

Departure

OPS

Cultural

Visit

Bilateral

Mtg #3

Reception

Arrival

Ops

Bilateral

Mtg #2

Opening

Ceremony

Departure

OPS

EVE

Farewell

Dinner

Open

Welcome

Dinner

Integrates changes recommended from COAs (PACC IV)

pams xxxi agenda as of 06 aug 07
PAMS XXXI Agenda(as of: 06 Aug 07)

Sun

Mon

Tue

Wed

Thu

Fri

Sat

5 Aug 07

6 Aug 07

7 Aug 07

8 Aug 07

9 Aug 07

10 Aug 07

11 Aug 07

Introduction

activities

AM

Military

Display

Visit

AAR

Arrival

Ops

Seminar

Session #1

Syndicate

Panels

Seminar

Session #3

Syndicate

Team builder

Departure

Ops

Plan Cmt

Steer Cmt

LUNCH

BBQ lunch

Open

Lunch

PM

IWG

Meeting

Closing

Ceremony

Arrival

Ops

Cultural

Visit

Opening

Ceremony

Seminar

Session #4

Seminar

Session #2

Departure

Ops

EVE

Departure

Ops

Open

Farewell

Dinner

Open

Opening

Reception

Maintains the Proven, Successful PAMS Model

slide12

Co-host Partnership

  • Structure: Solid PACC / PAMS Planning Model (MOU / TOR / ICCH)
    • Combined Secretariat employing tailored C2 structure (lead nation)
  • Coordination:
    • Site Survey / Planning Conferences (CDC, IPC, FPC)
    • Information-based (Email, APAN website, and VTCs)
  • Cost-sharing: MOU-based sharing of costs ~ a Win-Win-Win model
    • US: US attendees (delegates, staff & US Escorts), US Supplemental Program, Title 10 Delegations & Guest Speakers, Farewell Dinner
    • Partner: In-country support (LOG, Security, COMMS, etc), Opening Reception, Military Display, Cultural & Spousal Programs (optional)
    • Shared: Meeting Facilities (A-V), Combined Secretariat Facilities, Official Mementos and Certificates

A Solid Demonstration of Regional Partnering

secretariat c2 principles
2nd PAMS co-hosted with ADF in Sydney (last in ’89)

1st PACC/PAMS hosted in Australia and Oceania

ADF Observer Team (x3) @ P4/P29 in Bangkok (Aug 05)

ADF Rep @ PACC/PAMS IWG#3 in Bangkok (Mar 06)

ADF Observer Team (x4) @ P30 in Fiji (Sep 06)

ADF Reps (x3) @ PACC/PAMS IWG #5 in Jakarta (Mar 07)

C2 arrangement outlined in MOU

C2 model employed, ADF lead / US spt.

Secretariat C2 Principles

Building on our Longstanding Relationship with Key Ally

slide14

COMBINED SECRETARIAT

  • CSA Travel
  • Read aheads
  • Bilateral Meetings
  • DATT Meeting
  • Protocol Affairs

PACC IV Co-Hosts

LTGEN CA&CSA

PAMS XXIX Co-Hosts

MAJ GEN DCA&CG USARPAC

PACC/PAMS Co-Chairmen

COL DSIE &COL G3/5-IMA

PACC/PAMS Organizing Committee

Project Officer &Program Director

CSA Spt Cell

(DA/G3 & OCSA)

PACC/PAMS Coord Cell

  • Read Aheads
  • Multilat/Bilat Mtgs
  • Delegate Interfaces
  • Protocol Affairs

USARPAC Spt Cell

(G3/5 & OCG)

  • CG Travel
  • Read Aheads
  • Bilateral Meetings
  • Sub-regional Mtgs
  • DATT Meeting
  • Delegate Interface
  • Protocol Affairs

Steering Cmt.

Planning Cmt.

Technical Spt

Sub-Committee

Support

Sub-Committee

Protocol & Security

Sub-Committee

Public Affairs

Sub-Committee

Administration Sub-Committee

Program & Ceremonies

Sub-Committee

  • Communication
  • Information Tech.
  • Office Equipment
  • Audio-Visual Spt.
  • Lighting & Sound
  • VIP ARR/DPT OPS
  • VIP Support
  • Security
  • Badges
  • Intelligence
  • Interagency Coord
  • Events Proceedings
  • Ceremonies
  • Sports Events
  • Military Visit Prog.
  • Moderators/Recorders
  • Social Events
  • Cultural Program
  • Spousal Program
  • Events Reports
  • Public Relations
  • Public Information
  • Press Conference
  • PAMSGRAM
  • Photo / Video Spt.
  • Information Mgmt
  • Website
  • Orderly Room
  • Registration
  • ARR/DPT OPS
  • Planning & Steering Cmt
  • AAR / Hotwash
  • Legal Affairs
  • Transport
  • Facilities
  • Contracting
  • Budget Management
  • Medical Spt.
slide15

Organizing Committee (Maj Ferguson & Mr. Slattery)

  • Three (3) Ups ~ (+):
    • Solid model (MOU/ICCH) and design
    • We selected the right venue
    • 3 Party partnership resulted in Win-Win-Win
  • Three (3) Downs ~ (-):
    • Significant personnel turbulence
    • Late re-designation of categories
    • Timing conflicts between program and reality
slide16
Recommendations:

Attempt to match the Hilton capabilities in future

Continue model and on-site meetings

Return to separate MOU and TOR

APAN continues to add value

Leverage these events for best advantage

Overall assessment: Solid planning, advance observer opportunities (Thailand and Fiji), the IWG process, smart outsourcing and cooperation led to effective execution and positive experiences for all attendees.

Organizing Committee (Maj Ferguson & Mr. Slattery)

slide17
Three (3) Ups ~ (+):

Pre-prepared ID badges were helpful

Registration ran efficiently

Co-located workroom, conference rooms made staff coordination easy

Three (3) Downs ~ (-):

More staff required for “surge” requirements (only one laptop was available)

Should have better set up for Title X & Protocol (space was tight, delegates looked a little confused)

A lot of people requested different information for reports

Administration sub-cmt(Maj Hay & Ms. Jardine)

slide18

Administration sub-cmt(Maj Hay & Ms. Jardine)

  • Recommendations:
    • Have a more flexible database
    • Have pre-designed reports established
    • Provide adequate space for Title X & Protocol processing
    • Have more laptops available for “surge” requirements
  • Overall assessment:Overall, registration was effective & responsive. Coordination was easy due to co-location of work areas.
slide19
Three (3) Ups ~ (+):

Vehicle transport to and from Sydney Airport to Hilton

Accommodations met or exceeded expectations

Compatible Protocol practices between co-hosts

Three (3) Downs ~ (-):

Need better coordination for memento purchases

Categories of invitees to events need to be clearly defined both on-line and upon check-in

Inability to define VIP delegations (delegate vice support staff) for PACC

Protocol Cell (Maj Hay & Ms. Bradshaw)

slide20

Protocol Cell (Maj Hay & Ms. Bradshaw)

  • Recommendations:
    • Synchronization of memento efforts
    • Clearly identify which delegates and support staff are invited to each event in advance
    • Separate but nearby area to the registration desk for Protocol and Title X functions
  • Overall assessment: ADF Protocol Team did an outstanding job with overall coordination of all events. Were extremely flexible to all last minute changes and requests from all delegates and staff members.
slide21
Three (3) Ups ~ (+):

Welcome Tea showcased Australian goods and travel/tour opportunities

Sufficient time to freshen up for all events

Spouse gifts and conference bags exceeded expectations

Three (3) Downs ~ (-):

Make a separate presentation for PACC and PAMS spouse gifts

More-co-host escorts for the spouse program

Need to purchase and bring excess gift stock

Protocol Cell - Spousal (Maj Hay & Ms. Bradshaw)

slide22

Protocol Cell - Spousal (Maj Hay & Ms. Bradshaw)

  • Recommendations:
    • Keep it simple, relaxed, flexible and not overly programmed
    • Present gifts to the PAMS spouses at a separate time and location from the PACC spouses
    • Because of the different customs and languages, additional dedicated co-host escorts are needed for the spouses
  • Overall assessment: Ladies were relaxed, enjoyed each others’ company and saw a little bit of Sydney
slide23
Three (3) Ups ~ (+):

Active planning participation of NSW police

Good cross-agency communication during planning & execution

Safely executed

Three (3) Downs ~ (-):

No documented security plan

No means to share information without violating OPSEC

Security Cell (Maj Buckingham & Mr Hebblethwaite)

slide24

Security Cell (Maj Ferguson & Mr Hebblethwaite)

  • Recommendations:
    • Ensure security planning begins at CDC and is continually updated
    • Bring security agencies together for all planning conferences
    • Utilize US Embassy to pass sensitive planning information as means to maintain OPSEC
  • Overall assessment: Well done. Ongoing threat assessment during planning, ensured appropriate of security measures.
slide25
Three (3) Ups ~ (+):

Warm welcome that continued throughout event with use of escort officers

Bilateral abilities were well received and beneficial to all attendees

Openness during multilateral discussion and appropriate moderator support

Three (3) Downs ~ (-):

APANS website & read ahead material insufficiently advertised

Interpreter provision and provision of presentations prior to execution

No other complaints!! (Correct naming!)

P5 Program & Ceremonies sub-cmt(Maj Ferguson & Mr. Devlin)

slide26

P5 Program & Ceremonies sub-cmt(Maj Ferguson & Mr. Devlin)

  • Recommendations:
    • Don’t change format (Basic)
    • EO (PACC/PAMS/guests) daily briefing and use of message system
    • Single table for PACC breakfast
    • Allow for principals-only part in future
  • Overall assessment: No requirement to change anything. All thought highly of program, facilities and event execution.
slide27
Three (3) Ups ~ (+):

Team Building Event

Military Visit

Host Nation Cultural Entertainment

Three (3) Downs ~ (-):

Contracted audio/visual support

Last minute cancellations/no shows to events

Lack of visibility for interpreter/support staff

P31 Program & Ceremonies sub-cmt(Maj Buckingham & Mr. Kajiwara)

slide28

P31 Program & Ceremonies sub-cmt(Maj Buckingham & Mr. Kajiwara)

  • Recommendations:
    • No need for co-moderators
  • Overall assessment: Outstanding planning and preparation resulted in a memorable event; that displayed the best of Australian culture and the Australian Army Soldier
slide29
Three (3) Ups ~ (+):

Guest Speaker selection

Core Program (Plenary/Syndicate)

Australian Escort Officers

Three (3) Downs ~ (-):

Last minute syndicate position changes

More information for all escort officers

Syndicate Operations(Maj Buckingham & Mr. Kajiwara)

slide30

Syndicate Operations(Maj Buckingham & Mr. Kajiwara)

  • Recommendations:
    • Nametags for the syndicate rooms
  • Overall assessment: Guest speaker presentations and syndicate discussions continue to improve each year.
slide31
Three (3) Ups ~ (+):

Learning/sharing/exchange experience

Networking/interaction/developing relationships

Overall Australian Program of Events

Three (3) Downs ~ (-):

Noting dietary restrictions/constraints

More detailed information available (internet)

P31 Delegate Feedback(Maj Buckingham & Mr. Kajiwara)

slide32

P31 Delegate Feedback(Maj Buckingham & Mr. Kajiwara)

  • Recommendations:
    • Continue PAMS event with current format
    • Consider Senior NCO participation
  • Overall assessment: Great PAMS!
slide33
Three (3) Ups ~ (+):

Good information exchange/coordination

Excellent support from CONSOL

Vendors very responsive

Three (3) Downs ~ (-):

Staging connections personnel stretched thin

Too many hands in the pot

Roles & responsibilities not well enough defined

Support sub-cmt(Maj Hay & MAJ Roberts)

slide34

Support sub-cmt(Maj Hay & MAJ Roberts)

  • Recommendations:
    • Arrive day sooner—too many meetings stacked
    • Identify all requirements early
    • Keep those who don’t have to know or don’t have decision authority busy with something else
    • Post a detailed list of roles and responsibilities of all key personnel
  • Overall assessment: All went well with a few minor issues
slide35
Three (3) Ups ~ (+):

Daily synch meetings with combined secretariat

Close coordination with DPUB and US Secretariat to get necessary info in a timely manner

Three (3) Downs ~ (-):

Inadequate phones & work space, and no internet to efficiently accomplish mission

Non attributional discussions in bilateral meetings not PA-friendly

Misperception about PA mission vs official photographer

Public Affairs sub-cmt(Maj Hay & SFC Bhatti)

slide36

Public Affairs sub-cmt(Maj Hay & SFC Bhatti)

  • Recommendations:
    • Provide funding for PA representative at conferences
    • Provide dedicated official photographers x3 (PACC/PAMS x4)
    • PAG verbally administered to senior officers
  • Overall assessment: A very successful and well-planned & coordinated event. This event was an unparalled success and was greatly enhanced by the outstanding support of the DPUB Team.
slide37
Three (3) Ups ~ (+):

Access to broadband and wireless internet in every room

Use of built-in AV equipments in hotel via staging connections

Excellent support from business center

Three (3) Downs ~ (-):

Lateness of AV set up

Admin rights to local computer accounts

No internet cafe

Technical Support sub-cmt(Maj Hay & Mr. Cheng)

slide38

Technical Support sub-cmt(Maj Hay & Mr. Cheng)

  • Recommendations:
    • Build wireless internet café deployable package
    • Purchase ASm-based cell phones and rent SIM cards
    • Establish a file format standard in office 2003 or 2007
  • Overall assessment: Teamwork critical to success of the conference. ADF provides syndicate notebooks to reduce IT equipment rental.
p32 guest speaker offers offers received at the pams xxxi steering cmt
Gaining and Maintaining Situational Understanding in the Contemporary Operating Environment.

Training and Educating Forces for Success in Complex Coalition Operations.

Transitioning from Conflict to Post-conflict Coalition Operations.

Employing Cooperative Inter-agency Approaches during Post-Conflict Operations.

Any Topic

P32 Guest Speaker Offers(Offers received at the PAMS XXXI Steering Cmt.)

Theme:Critical Land/Security Forces’ Challenges

Topics

Speaker Offers

ID / SL

CL / KS (SL)

CA / FR

AS / MY

Green = NE AsiaBrown = S. Asia Black = SE Asia Blue = Oceania Red = Other

slide40

P32 Syndicate Leader/Facilitator Offers(Offers received at the PAMS XXXI Steering Cmt.)

Syndicates

Leader / Assist. / MSR

Syndicate #1

Syndicate #2

Syndicate #3

Syndicate #4

Syndicate #5

PK / NZ

ID / BG

CH / SL

JP / MY

US / MV

Green = NE AsiaBrown = S. Asia Black = SE Asia Blue = Oceania Red = Other

slide41

PAMS XXXII

Plan of Actions & Milestones

(as of: 10 Aug 07)

  • Jun 06 - Exchange of Letters for co-hosting
  • Sep 06 - PAMS XXX and PACC/PAMS IWG #4 (Nadi)
  • Nov 06 - Site Survey/Venue Selection (Jakarta)
  • Aug 07 - PACC V / PAMS XXXI and IWG #6 (Sydney)
  • Oct 07 - Concept Development Conference (Jakarta)
  • Mar 08 - Initial Planning Conf. and IWG #7 (Jakarta)
  • Jun 08 - Final Planning Conference (Jakarta)
  • Aug 08 - PAMS XXXII and IWG #8 (Jakarta)
slide42

PACC VI / PAMS XXXIII

Plan of Actions & Milestones

(as of: 10 Aug 07)

Always for our people

JGSDF

  • Mar 07 - PACC/PAMS 5th IWG Meeting (Jakarta)
  • Aug 07 - PACC V/PAMS XXXI / 6th IWG (Sydney)
  • Oct 07 - Site Survey – Venue Selection (Tokyo)
  • Mar 08 - PACC/PAMS 7th IWG Meeting (Jakarta)
  • Aug 08 - PAMS XXXII / 8th IWG (Jakarta)
  • Oct 08 - Concept Development Conference (CDC)
  • Mar 09 - 9th IWG / Initial Planning Conference (IPC)
  • Jul 09 - Final Planning Conference (FPC)
  • Sep 09 - PACC VI / PAMS XXXIII (Japan)
slide43

Meeting Summary

  • PACC V / PAMS XXXI Review
  • Committee / Sub-committee Feedback
    • Three (3) Ups
    • Three (3) Downs
    • Recommendations
    • Overall Assessment
  • PAMS XXXII Overview

After Action Review for PACC V / PAMS XXXI