WESTLAKE ATHLETICS Play Hard, Win Big

1. WESTLAKE ATHLETICSPlay Hard, Win Big DEMON PRIDE

2. Geoff Palmer-New Interim Superintendent Former Superintendent of West Geauga Schools Former Superintendent of Hopewell-Loudon Schools Former Secretary for the Northwest District Athletic Board Former Coach (basketball, football)

3. Consolidation of Booster Activities Fundraising Initiatives It is the goal of the WDAB to be the organization where parents, athletes, coaches, fans, and alumni come together to advance All Athletics at Westlake HS and LBMS, through spirit, equipment, facilities, events, fundraising, and camaraderie. ALL ATHLETICS-ONE GOAL,GO DEMONS!

4. Westlake Athletics Current Fundraising Approach 22 different teams independently raise funds for teamneeds Fragmented approach and many fundraisers occurring throughout the year Competing fundraising activities/overlap and overkill Profitability not always known No consolidation of resources Limited oversight on how funds earned and spent No annual planning and budgeting Increased time, effort, and risk for teams, coaches, and parents/volunteers

5. Westlake Athletics Future Fundraising Approach All fundraising planned and coordinated by WDAB All teams prepare annual budget request and WDAB approves planned expenditures annually Supplemental funding still possible throughout the school year with request and approval WDAB streamlines the fundraising process for all teams- one primary fundraiser in each season All teams still support fundraisers

6. Benefits of a Consolidated WDAB Fundraising Reduced Risk to all other teams (WDAB to become insured/bonded) Better control and accountability Economical (purchasing discounts and consistency) Coaches are freed up from doing team fundraisers Cross-team support throughout the year Fundraisers are planned to avoid overload and focuses all athletics to the same goal Teams prepare a “Needs” request each year to be considered during the WDAB budget process Team’s “Wants” are also identified and considered as funds are available Consolidated resources provides better long-term planning Consolidation leverages financial support from community organizations and Westlake businesses.  (i.e., the fall program)

7. Challenges and theWay Forward Unwillingness to give up control of funds Volunteers and participation may be too team focused Communication Perceived Fairness of WDAB expenditures ALL ATHLETICS-ONE GOAL, GO DEMONS! WDAB needs to establish a Cash Balance of about $125,000 Phased approach-WDAB handles most major fundraising with teams still doing small supplemental events this year Teams make an assessment of their budget needs/wants Concession consolidation and 3 large fundraising events

8. Ongoing Now Continue to baseline with other Boosters New WDAB Structure Membership Drive Aramark Concession stand at Browns’ Games New Fall Sports Program (Winter, Spring?) Planning Winter Car or Cash Raffle Large Spring Fundraiser being discussed Growing Pains

9. Jason Genin-Westlake Team PhysicianTricia Hamad-Athletic Trainer Our medical staff will have final say on participation Concussion protocol is taken seriously Testing, consultation, discussion is all part of the evaluation process Our goal is to get your student-athlete back on their field as quickly as possible while not risking further injury Our duty is to not put students in dangerous situations

10. EXPECTATION OF STUDENT ATHLETES • ACCOUNTABILITY OF ACTIONS • REPRESENTATIVE OF DISTRICT, TEAM AND CITY • STUDENT HANDBOOK-All will receive • ATTENDANCE-REQUIRED FROM 11AM TO END OF DAY • Drug and Alcohol policy-please review • DEMON PRIDE-Common Sense • IN CLASSROOM • IN PRACTICE • DURING COMPETITION

11. WESTLAKE ATHLETIC ELIGIBILITY • MUST PASS 5 ONE CREDIT OR EQUIVALENT IN PREVIOUS GRADING PERIOD (EXAMS DON’T COUNT) • THE ACCOUNTABILITY OF MAKING SURE YOU ARE MEETING STANDARDS IS SHARED BY STUDENT, PARENT, COUNSELOR, COACH AND ATHLETIC DEPARTMENT • MUST HAVE AT MINIMUM OF 1.5 TERM GPA FOR PREVIOUS GRADING PERIOD-FINAL EXAMS DO NOT COUNT IN THIS! LBMS STANDARDS ARE THAT YOU MUST BE PASSING ALL CLASSES. • DO NOT DROP CLASSES WITHOUT CHECKING WITH COACH OR COUNSELOR OR AD!

12. NEEDED FORMS TO PARTICIPATE • FOR SAFETY OF STUDENT ATHLETE • OHSAA PHYSICAL FORM (4 PAGES)-MUST BE SIGNED BY PHYSICIAN • OHSAA AUTHORIZATION FORM (2 PAGES) SIGNED BY STUDENT-ATHLETE AND PARENT • WESTLAKE CITY SCHOOLS ATHLETIC MEDICAL WAIVER FORM (MUST LIST INSURANCE CARRIER AND POLICY #) • IF YOUR STUDENT-ATHLETE DOES NOT HAVE INSURANCE, WE HAVE A PURCHASE OPTION. PLEASE CONTACT MY OFFICE TO INQUIRE ABOUT COST AND COVERAGE. • EMERGENCY MEDICAL FORM (PLEASE SUBMIT EVERY SEASON TO MAKE SURE INFORMATION IS UP TO DATE WITH CELL PHONES, ETC.) • CONCUSSION FORM-EVERY ATHLETE, EVERY SEASON

15. Must have this form-every season, every ATHLETE!

16. General Points of interest for 2014-15 • STUDENT SAFETY • Our Medical staff (Tricia, Dr. Genin and fellows) make final call on health of student athlete-please honor our system • HAZING/WAKEUPS, ETC-REVIEW • PE WAIVER-FORMS ON OUR WEBSITE-SEE PRINCIPAL ASAP • BANQUETS-DATES WILL BE ANNOUNCED SOON • FORMS-PLEASE GET FORMS IN, DO NOT WANT TO HOLD STUDENT-ATHLETES FROM PARTICIPATION • SENIOR NIGHT-NEW FOR GOLF, TENNIS, XC-FRIDAY OCT. 17 • SENIOR NIGHT-CHEER, FOOTBALL, BAND-FRIDAY, OCT. 31

17. Pay to Participate FACT • SWC Districts: • All current and future SWC districts charge fees except Olmsted Falls • Highest: $700.00 / Lowest: $15.00 • State Trends: • According to OHSAA, ABOUT ½ of Public School Districts have Pay to Participate in some form • Northeast Ohio Districts had the highest average fees in the state

18. PAY SCALE for Pay to Participate Tier I – A*……………………………………….$125.00 Tier I – B*……………………………………….$55.00 Tier II – A ……………………………………….$35.00 Tier II – B ……………………………………….$15.00 *Transportation Fee…………………………$65.00

19. Tier I – A*…………………….$125.00 *Plus one time Transportation Fee………….$65.00

20. Tier I – B* ………………………$55.00 *Plus one time Transportation Fee………….$65.00

21. Tier II -A………………………$35.00

22. Tier II -B……………………$15.00

23. Individual Student Caps High School Student………............$250.00 plus Transportation Fee* = ……….$315.00 Middle School Student………………$110.00 plus Transportation Fee* = ……….$175.00 *Transportation Fee………………$65.00

24. Pay to Participate Guidelines Fees must be paid by check, money order, or credit card: Visa, MasterCard, American Express (Using online SPS Ezpay system). Cash will not be accepted. Fees must paid in full by indicated due dates. For FALL 2014 the due date is September 2nd. Payment plans, financial assistance or waivers are not available.

28. Pay to Participate Guidelines • Fees are non-refundable with the following exceptions: • A sport, specific level of sport or activity is cancelled due to an insufficient number of participants • The student does not make the team or quits the activity after signing up and attending organizational meeting. • A student suffers a season-ending injury prior to the first game. • The student moves out of the district prior to the first game. • The student becomes academically ineligible before the first mandatory practice set by OHSSA

29. Student-parent-coaches-administratorLINES OF COMMUNICATION

30. OHSAA UPDATES

31. TRANSFER RULES RULE OF THUMB-IF YOU HAVE A STUDENT ATHLETE WHO IS NOT A 9TH GRADER AND HAS NOT BEEN IN WESTLAKE SCHOOLS-RED FLAG UNDERSTAND THE RULE-UNLESS AN EXCEPTION IS MET, 50% OF REGULAR SEASON OF THAT SPORT SEE ME TO REVIEW FORMS AND PROCESSES TRANSFERS CANNOT PLAY UNTIL OHSAA SAYS THEY CAN! RISK FORFETING GAMES!

32. Individual Skill Instruction Change Off season-Coaches can have up to 4 players for skill instruction Really changes the culture of the “private coach” See me with questions

33. WESTLAKE ATHLETICSPlay Hard, Win Big “THE HARDER YOU WORK, THE HARDER IT IS TO SURRENDER.” VINCE LOMBARDI THANK YOU FOR YOUR ATTENDANCE