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School Census Autumn 2010

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  1. School Census Autumn 2010 Jim HaywoodProduct Manager for Statutory Returns Version 0.1 Headlines 1

  2. Dates Census Day • Thursday 7th October 2010 • Date used for snapshot information, e.g. Year Taught In 2

  3. Dates Age at • 31st August • Used for determining if certain items of information are included for pupils, e.g. Attendance for pupils of compulsory school age 3

  4. Dates Continuous Information • Termly Attendance (All apart from Special Schools) • 05/04/2010 to 28/05/2010 • Annual Attendance (Special Schools only) • First day of Autumn Term 2009 to 28/05/2010 • Exclusions • 01/09/2009 to 04/04/2010 • Learning Aims • 21/05/2010 – 07/10/2010 4

  5. School Level Information Characteristics • Name • Phase • Type • Gender of Sixth Form • Gender of Entry • Highest NC Year • Lowest NC Year • Intake • Governance • Email • Telephone Number • Address Information 5

  6. School Level Information Characteristics • Special School Information • Accommodation • Maximum Day Pupils • Max Boarders • Minimum Age for Males • Maximum Age for Males • Minimum Age for Females • Maximum Age for Females • Provisions 6

  7. Pupil Level Information Pupils on-roll on 07/10/2010 - Identifiers • UPN • ULN • Former UPN • Surname • Forename • Middle Name(s) • Preferred Surname • Former Surname • Gender • DOB 7

  8. Pupil Level Information Pupils on-roll on 07/10/2010 - Characteristics • Ethnicity • Ethnicity Source • Free School Meal Eligibility • Connexions Assent • Language • G & T Indicator • Hours at Setting 8

  9. Pupil Level Information Pupils on-roll on 07/10/2010 - Status • Enrolment Status • Type of Class • Entry Date • Part Time • Boarder • NC Year Actual • SIMS: NC Year Taught In 9

  10. Pupil Level Information Pupils on-roll on 07/10/2010 - SEN • SEN Provision 10

  11. Pupil Level Information Pupils on-roll on 07/10/2010 - Home Address • Post Code • Quasi BS7666 Format Address • Boarder • If all addresses for a boarder are non-UK the school address is added 11

  12. Pupil Level Information Pupils on-roll on 07/10/2010 - Contacts • Title • Surname • Forename • Middle Name • Relationship • Parental Responsibility • Address • Telephones 12

  13. Pupil Level Information Pupils on-roll on 07/10/2010 - Autumn Term Exclusions • Category • Reason • Start Date • Number of Sessions • In Care • SEN Provision for each exclusion 13

  14. Pupil Level Information Pupils on-roll on 07/10/2010 - Summer Term Attendance for non-Special Schools • Possible Sessions • Numbers for each type of absence 14

  15. Pupil Level Information Pupils on-roll on 07/10/2010 - Annual Attendance for Special Schools • Possible Sessions • Numbers for each type of absence 15

  16. Pupil Level Information Pupils on-roll on 07/10/2010 - Learning Aims for Secondary School with Sixth Forms • QAN • Discount Code • Start Date • Planned End Date • Actual End Date • Completion Status 16

  17. Pupil Level Information Pupils who had left by 07/10/2010 but have historic Exclusions and/or Attendance and/or Learning Aims information to report - Identifiers • UPN • ULN • Former UPN • Surname • Forename • Middle Name • Preferred Surname • Former Surname • Gender • DOB 17

  18. Pupil Level Information Pupils who had left by 07/10/2010 but have historic Exclusions and/or Attendance and/or Learning Aims information to report - • Ethnicity • Ethnicity Source Characteristics • Language 18

  19. Pupil Level Information Pupils who had left by 07/10/2010 but have historic Exclusions and/or Attendance and/or Learning Aims information to report - • Entry Date • Leaving Date Status • Part Time • Boarder 19

  20. Pupil Level Information Pupils who had left by 07/10/2010 but have historic Exclusions and/or Attendance and/or Learning Aims information to report - • Category • Reason • Start Date Summer Term Exclusions • Number of Sessions • In Care • SEN Provision for each Exclusion 20

  21. Pupil Level Information Pupils who had left by 20/05/2010 but have historic Exclusions and/or Attendance and/or Learning Aims information to report - • Possible Sessions Summer Term Attendance for non-Special Schools • Number for each type of absence 21

  22. Pupil Level Information Pupils who had left by 20/05/2010 but have historic Exclusions and/or Attendance and/or Learning Aims information to report - • Possible Sessions Annual Attendance for Special Schools • Number for each type of absence 22

  23. Pupil Level Information Pupils who had left by 07/10/2010 but have historic Exclusions and/or Attendance and/or Learning Aims information to report - • QAN • Discount Code • Start Date Learning Aims for Secondary School with Sixth Forms • Planned End Date • Actual End Date • Completion Status 23

  24. Statutory Return Tools Class Type • Update Class Type stores the chosen class type for each pupil for each individual Termly School Census • No default position as this is the start of the Academic Year. • Location - Tools | Statutory Return Tools | Update Class Type 24

  25. Statutory Return Tools Hours at Setting • DCSF changed the name from Funded Hours to Hours at Setting to improve clarity • Hours at setting for 2 year olds is now available in addition to hours for 3 and 4 year olds • Location -Tools | Statutory Return Tools | Update Hours as Setting for 2 year olds - similarly for 3 and 4 year olds 25

  26. External Files Deployment • Late changes to validation and reports are catered for by the External File Deployment mechanism • Revised filesets will be made available on SupportNet • System Manager Permissions required • Downloaded filesets can be imported via Tools |Setups| Import Fileset • On first use of these files a message is now display “Files are being loaded” 26

  27. Learning Aims Enhancement Tools | Statutory Returns Tools | Reconcile Learning Aims & Results • Exam results which are linked with learning aim with an indication of whether the QAN/Discount Code combinations match • Exam results for which no learning aim QAN can be found, regardless of the learning aim linkage • Exam results for which a learning aim QAN can be found, but no corresponding course membership for the student • Course memberships (i.e. learning aim declarations) with no exam result for the corresponding award 27

  28. Learning Aims Enhancement Tools | Academic Management | Course Manager | Bulk Update Course End Dates • Bulk update for course memberships set to end in August • Bulk update for leavers whose course membership Actual End Date is early than the Planned End Date although they had actually completed the course 28

  29. Learning Aims Enhancement Focus | Student | Course • The validation jumps for Learning Activity errors in School Census now open the student’s courses screen using appropriate dates • Student Courses screen now highlights courses where Status is required but is missing • The jump from a course in the Student Courses screen to that course in Maintain Course now automatically selects the membership panel 29

  30. Learning Aims Enhancement Routines | Statutory Returns | School Census • Button added to the Previous Summer Census panel to open the Summer Census Learning Aims • Report added to Previous Summer Census panel to help schools to identify the Learning Aims that were previously sent in error 30

  31. Learning Aims Enhancement Tools | Academic Management | Course Manager | Maintain Course • QAN Expiry Date added to the browse of courses. The should help schools recognise where they have courses linked to QANs that have expired. • A free text notes entry box is now provided for each course. This can be helpful for indicating special considerations for School Census • Maintain Course membership panel now displays twice as many students without the need for scrolling • Can now indicate a PPoS (Planned Programme of Study) and DAS (Diploma Aggregation Service) Generic QAN as a Classification. This will enable schools to indicated the PPoS and DAS Generic QAN they need for Diplomas in Exams without changing the normal QANs that are need for Learning Aims. 31

  32. Learning Aims Enhancement Tools | Academic Management | Course Manager | Maintain Course • Five levels made inactive, i.e. • GNVQF • GNVQ1 • VCEA • VCEAS • VCEDA • Find Course in Maintain Course highlights the use of inactive Levels. 32

  33. Learning Aims Enhancement Reports | Design Reports • Course aspect of Reporting improved to include:- • Completion Status • Planned End Date • Actual End Date • ULN • PPos • DAS Generic QAN 33

  34. School Census Autumn 2010 Jim HaywoodProduct Manager for Statutory Returns End of Headlines PresentationThank you for your time 34