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Purchase Orders PowerPoint Presentation
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Purchase Orders

Purchase Orders

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Purchase Orders

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  1. Adding a Purchase Requisition Purchase Orders

  2. Adding PO Requisitions • Go to: www.scc.k12.wi.us • Click For Staff> Employee Resources> Employee Access • Enter your Login ID and Password

  3. Adding PO Requisitions • At the bottom of the screen – click Desktop View. • On the right side of screen under Jump to Other Systems – click on Financial Management. • At the top of the screen – click on the Purchasing tab – then requisitions.

  4. Adding PO Requisitions • Click Add • Please Note: Items marked with an asterisk are a required field. • Drop down menu to choose requisition group - This determines what coding is available when creating your purchase requisition. • Fiscal Year: 2012-13

  5. Adding PO Requisitions • Description – For Example: 1st Grade – Supplies MS Library – Books Softball Activity – Socks Enter the account name first and then a description of what you are purchasing. If the account name applies to all buildings, specify which building or buildings (see library example above).

  6. Adding PO Requisitions • Vendor – Enter the name of the vendor and select the correct vendor from the list. • If the vendor needed is not on the list, please contact Lori Fedie at lfedie@scc.k12.wi.us or call 715-796-2256 Ext. 370.

  7. Adding PO Requisitions • Ship To – This should be pre-populated to ship directly to your building. If it is not pre-populating, email jkleschold@scc.k12.wi.us. • Attention – Enter your name. • Due Date and Ship Date – Enter today’s date.

  8. Adding PO Requisitions • Ship Via – Should pre-populate as “Best Way”. • Project/Grant – Do not use this unless specifically told to use. • Contract – Do not use.

  9. Adding PO Requisitions • Click Add to enter line item detail. • Line Number – Leave as computer assigned number. • Merchandise radio button should be clicked. • Enter quantity of the item you wish to order.

  10. Adding PO Requisitions • Catalog – If ordering from a catalog, enter the catalog number. • Unit of Measure – “Each”, “Dozen”, etc. • Unit Cost – Enter the cost per unit of measure. • Total Amount Due will calculate automatically.

  11. Adding PO Requisitions • Enter description of item. • Click – Save • If ordering additional items, click Mass Add Detail. • Remember to add a line item for shipping charges. If you know the exact amount, enter that amount, if not then enter $1.

  12. Adding PO Requisitions • Click - Add Requisition Accounts • Select the account number from the accounts listed. If you need to search for an account enter is exactly like this: 10 E 101 411 110000

  13. Adding PO Requisitions • Submit For Approval • Or Save and Finish Later • Once the requisition is submitted you cannot make any changes. • Skyward sends your request to your supervisor for approval. • You will receive an email once it is approved.

  14. Adding PO Requisitions • The Office in your building will print approved Purchase Orders once per day and put them in your mailbox. • It is your responsibility to mail, fax, email or call in the order.

  15. Questions ?