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January Forum 2012. Introductions. Robert Blanchet, Director of Admissions Paul Fraczek, Cleaner Benjamin German, ISA Fisheries & Wildlife Gerald Manning, ISA College Farm Allan Quinn, Capital Const./Project Manager Robert Shanz, Grounds Worker Stacie Weddle, ISA College Farm.

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introductions
Introductions
  • Robert Blanchet, Director of Admissions
  • Paul Fraczek, Cleaner
  • Benjamin German, ISA Fisheries & Wildlife
  • Gerald Manning, ISA College Farm
  • Allan Quinn, Capital Const./Project Manager
  • Robert Shanz, Grounds Worker
  • Stacie Weddle, ISA College Farm
title changes
Title Changes
  • Donna Cappadona – IST
  • Paul Dunn – Admissions Assistant
  • Jennifer Gray – Director of Institutional Effectiveness
  • Catherine Krajewski - EOP
  • Brent Lehman – ISS
  • Elisa Lopez – Center for Academic Support & Excellence
  • Jennifer Mormile – Keyboard Specialist 2
more title changes
More Title Changes
  • Jiang Tan – Director of The Center for Excellence in Teaching & Learning
  • Tara Winter – Dean of Academic Services
  • Anita Wright – Director of Professional & Continuing Education
  • Jedadiah Radliff - IST
thank you
Thank you!
  • College-wide response in flood relief: faculty/staff = 1,068 hours
    • Helped move students
    • Set up $60k flood relief fund
    • Relocated faculty/staff
    • > flex. coursework/assignments around class delays/cancellations
    • Assisted community – food prep & serving, clean up, reconstruction
middle states
Middle States
  • Focus on Standard 7: Institutional Effectiveness
  • New liaison: Ellie Fogarty
  • Draft document 2/1
  • Final to MSCHE 3/1
  • Spring MSCHE team visit
  • June decision
    • Pass, remain accredited & work on recommendations for 5-yr. report
    • Fail and be on probation (absolutely unacceptable!)
campus appearance
Campus Appearance
  • Received long list of suggested improvements - thank you!
  • Provided to Beautification and Facilities & Space Committees for prioritization/implementation
  • Some projects done/underway; others in spring - Knapp Plaza summer
enrollment
Enrollment
  • EMP completed
    • Linked to SP
    • Identified required resources
  • Goals 2012: 2,579 (+2.5%)

2013: 2,650 (+5%)

2014: 2,704 (+7.5%)

  • Focus on niche, new & under capacity programs
enrollment continued
Enrollment Continued
  • Consistent selectivity
  • EOP – funding 129
  • International +10%/year
  • Gender – 50/50
  • 50% bacc. enrollment 2013
enrollment continued11
Enrollment Continued
  • Update
    • Applications + 3.5%
    • Tech sector + 0.2%
    • SUNY avg. + 1.8%
  • New social media
    • Facebook initiatives
      • Incoming 2012 class
      • Admissions site
shared services
Shared Services
  • Carol Bishop, VP for Business & Finance
  • Regina LaGatta, VP for College Advancement
  • Bonnie Martin, VP for Operations
  • Joel Smith, VP for College Relations

Same number of VPs-- Pat retired, ½ to Carol and ½ to Bonnie, Regina is 20% and Joel and Bonnie are 40% at Cobleskill, resulting in about $100k savings. In addition to managing day-to-day operations, these VPs are charged with identifying/evaluating opportunities for shared services.

Each campus maintains its own budget and reserves.

Two-day Cabinet Planning Retreat first week of January

sharing so far academics
Sharing So Far - Academics
  • Jointly recruit int’l students & provide int’l experience; SEVIS regs.,SUNY approval,study abroad
    • Some Coby faculty @ Delhi Sharing Teaching Ideas Day
    • Coby Tilapia for Delhi’s culinary program
    • Online delivery req. low enrollment classes to serve s’s at 2+ insts.
    • Delhi’s teacher ed. s’s in Coby’s Child Care Center
    • Coby academic deans at Delhi to discuss academic structure
    • Some Coby library staff visited Delhi – grants, library coding
    • EOP directors discussed operations and ways to collaborate
    • Discussion of sharing animals (heifers)
more sharing business ops
More Sharing – Business & Ops
  • Student Accounts exploring sharing, best practices
  • Purchasing, IT exploring joint purchases
    • Printing – Coby absorbed majority of Delhi’s printing, income for Coby, savings for Delhi
    • Emergency resources – joint plan to provide back up
    • Exploring Delhi’s hosting Moodle, Confluence & Footprints for Coby, inter-campus data link & Internet failover connections
more sharing
More Sharing
  • HR & Facilities share best practices; exploring join. efforts for > savings
  • Grants staff collaborating on joint projects
  • Joint training/staff development opportunities.
    • Coby UP shared alliance staff training
    • RL Prof. Dev. Training Program – shared best practices
    • Delhi staff attended Degree Works training at Coby
    • Coby assisting training of new Delhi accountant
    • Delhi to provide Omni Update training at Coby
  • Student Success Center – share best practices, subscriptions
  • Student apartment complex-shared experiences
  • Service learning/comm. engagement
second century enterprise plan
Second Century Enterprise Plan
  • Spring 2012 actions:
    • Academic program prioritization
    • New teaching & prog. del. methods
    • “Closing the loop” in assessment
    • > engagement in the community
    • Support/celebrate faculty/staff accomps.
    • Implement enrollment management plan
    • Revision of budgeting methodology
    • > effort to secure add’l resources
academics
Academics
  • Milestones
    • AAS Animal Ind. & BT Env. & Energy Tech enrolled first students
    • School of Ag. Enrollment >1,100
    • Wheeler Hall extension opened
    • PACE created to facilitate opps. for non-traditional students and professionals
    • Freshman Year Experience added tutors for especially challenging courses
academics continued
Academics Continued
  • Van Wagenen Library
    • Classroom for information literacy
    • Ctr. for Excell. in Learning & Teaching
    • Culinary collections from Prof. Daly
  • Current/accurate online catalog
  • Degree Works installed
  • Graduation app. process implemented
academic kudos
Academic Kudos
  • JoAnne Cloughly – Women Chefs & Restaurateurs 2011 Educator of Year
  • Charles Moran – Smart Money Magazine’s “Power Thirty in Finance”
  • Terry Hughes – Nat’l Service Citation National Assoc. Agr. Educators
  • Retention: 2010-11: 59.2%

2009-10: 54.6%

academics future
Academics - Future
  • Develop comprehensive farm plan
  • Begin work on Ctr. for Ag & NR
  • Secure agreement with Fulton-Mont. CC for int’l students to improve English skills
  • Integrate NY Times into 1st Yr. Exp.
  • Develop student advisement guide
  • PACE & faculty est. degree completions
business finance
Business & Finance
  • Will meet fin. plan revenue target (good news)
  • No excess tuition to help fund reserves (bad news) 2010-11: $278k
  • Equip/furn. replacement requests $735k, Fiscal Comm. rec. $559k
business finance continued
Business & Finance Continued
  • Available cash reserves (6/11): $8.3m (replenish at $2m/yr.)
  • Est. budget shortfall: $3.2m
  • Strategic Plan initiatives
  • Equip/furn. replacement ($559k)
  • Will need to manage reserve spending very carefully!

Carol

business finance continued23
Business & Finance Continued
  • >% of M/WBE purchases (3rd in SUNY = 16.63%)
  • 2012-13 dept. budget req. templates revised to incorporate SP goals & dept. assessment results
student life
Student Life
  • Student Advisory Council to meet with Deb and Steve 1x/month
  • Cultural Arts Series – 5 for spring
  • Maines Foodservice Fair 1/31
  • 8thSuperbowl Extravaganza 2/5
  • Mock Rape Trial/Ed. Awareness 2/7
  • Sno-Ball 2/10
  • 4th Communiversity Event –Flood Apprec. Dinner Dance 2/18
  • Internship/Transfer/Grad /Study Abroad Fair 3/1
  • RLO hosting NE Housing Officers Conf. 3/16
  • Sexual violence brochure – available today
  • Spring-Fling 4/28
  • Wildlife Festival 4/28
student life renovation projects
Student Life Renovation Projects
  • Prentice “refresh”
    • Phase I – enhance lobby, “grab & go,” new paint, lighting, furniture
    • Phase 2 – private dining area to add chef stations - fall 2012
  • Champlin - wood fired brick oven, open fall 2012
  • Grand opening of “Twisted Whiskers,” newly student named, Bouck Café.
residence life
Residence Life
  • Halls impacted by floods renovated ($1.5m)
  • Help move s’s from Parsons back on 1/22 (call RLO)
  • Coby/Delhi joint Res. Life training retreat 1/13
residence life renovation projects
Residence Life Renovation Projects
  • $1.1m roof terraces in Ten Eyck/Fake, Davis/Parsons
  • $1.6m Parson bathrooms (7/12)
  • $60k masonry rehab (8/12)
  • Roof renovation scope (spg.12)
  • >heating controls Wieting, Vroman
athletics
Athletics
  • Women’s Soccer - National Soccer Coaches Assoc. of America academic awards honorees (3.0 GPA or higher). Also received NSCAA Silver Sportsman Award
  • Men’s & Women’s Cross Country - NEAC Champs
  • Western Style Equestrian won ISHA Region 2 Zone 3 event
  • 16 student athletes to NEAC & ECAC All Conference
  • 13 student athletes as NEAC Athlete of the week
  • Athletic Boosters
    • Generated $30k in donations
    • Hall of Fame Booster Club Recognition Luncheon 1/28
    • 1st Annual Booster Club Golf Tournament 9/12
college relations communications marketing
College Relations/Communications & Marketing
  • Coby Now – expanding internal communication
  • Cabinet minutes posted on web – expanding internal communication
  • Joint Webmaster Search – higher level skill set to both campuses
  • Electronic Media Counselor/New Media Specialist position created
  • Web Advisory Committee reactivated
college relations continued
College Relations Continued
  • Omni Update training 1/18, 1/19
  • Photo shoots conducted to support admissions/marketing
  • New Facebook pages created for Student Success Center & Fisheries & Wildlife Dept.
  • Working to expand name recognition
    • Faculty experts list
    • Trade publication database
    • Points of pride
college advancement annual fund
College Advancement-Annual Fund
  • Revised calling cycle – flood

fall campaign: $28,700

  • $115k raised to date for scholarships, Coby Fund, Title III endowment
  • Priorities for spring
    • >participation in leadership giving
    • ID major gift prospects
    • Host successful revenue generating events
    • Exceed 2011-12 annual fund goal of $300k
college advancement foundation
College Advancement - Foundation
  • Established four new endowed scholarships
    • $189k Ottman
    • $30k Grapevine
    • $10k Milton Cat
    • $10k Kevin & Roberta O’Donnell
  • Created student flood relief fund
  • Priorities for spring 2012
    • Enhancement of non-endowed scholarships
    • Secure funding for Title III endowment match
    • > membership in Fighting Tigers Booster Club
college advancement alumni
College Advancement - Alumni
  • Veterans Courtyard unveiling; Veterans Day Celebration
  • Creation of Alumni Association Housing Corporation, a not-for-profit subsidiary. Will finance new “town house” style residence facility. Location under discussion, but not at the Ski Lodge
  • Alumni Ambassador Program – training during Homecoming Weekend
alumni continued
Alumni Continued
  • Priorities for spring 2012
    • Grow the Alumni Ambassador Program strategically
    • ID key affinity groups to reconnect to campus
    • Construction of Veterans Courtyard with ribbon cutting Veterans Day 2012
advancement grants sponsored programs
Advancement – Grants & Sponsored Programs
  • Submitted 16 grant proposals
  • Awarded 9 totaling $1.6m
  • Worked with 4 faculty (no previous grant exp.) to prepare grant apps.
  • Participated in Senator Gillibrand’s NY State Farm Day in DC
grants continued
Grants Continued
  • Priorities for spring 2012
    • Populate Scholar Universe database with faculty information
    • Submit/be awarded USDA Food Security grant
    • Secure funding for anaerobic digester
    • Participate in NYS and SUNY Federal Relations Days
advancement campus events conferences
Advancement – Campus Events & Conferences
  • Implemented restructured office to support logistical event/meeting needs on/off campus
  • Engaged 3 new state contacts in hosting events
  • Streamlined financial/legal practices - campus events
  • Priorities spring 2012
    • Plan/implement Commencement 2012
    • Host 3 large external and 3 internal campus events
    • Reevaluate campus Facilities Use pricing & make available
    • Create web pages to highlight Commencement, facility rentals and events planning
maintenance construction updates projects completed
Maintenance & Construction Updates – Projects Completed
  • Campus-wide fire alarm upgrade nearing completion (spring ‘12)
  • New manure lagoon has expanded storage capacity to 3m gallons at Dairy barn
  • Campus infrastructure assessment complete
  • Wheeler Hall addition complete and labs in use
  • Library renovations completed, ADA openers to be installed spring ‘12
  • Master Plan completed
maintenance construction new projects underway
Maintenance & Construction New Projects Underway
  • New heifer barn bid, construction spring
  • Pedestrian walkway/bike trail delayed until spring due to flooding
  • Existing Wheeler inter. renovations started; limited access spring, offline summer
  • Campus beautification project design is being completed, work this spring
  • Relocation of livestock in support of new Ag & Tech Ctr. to continue spring
  • Center for Ag & NR project to bid Feb.
projects underway continued
Projects Underway Continued
  • Painting of various bldgs. this summer
  • Add’l pool repairs (diving board, drain) in design
  • Developing project scope for Home Ec
  • Hydraulic analysis of campus water dist. system in progress
energy related projects
Energy Related Projects
  • PV systems being investigated for CEST building via NYPA grant
  • Solar hot water being explored for pool through NYPA grant
  • Energy monitoring/adjustments implemented = sign. nat. gas savings
  • Winter break heating conservation program implemented (savings estimated $300k)
its operations
ITS - Operations
  • Helpdesk – hired student techs for add’l support
  • Keeping Warner Hall labs open until 9pm M-Th.
  • SWAT/Banner – working on consolidated calendar
  • Continue to establish single source system for people and building information
  • Nolij – reviewing path to next version upgrade
  • Convened first meeting of Web Advisory Comm., will meet regularly
  • Working on 3 new hires: Comp. Tech., Sr. Banner Programmer and joint Web Master
its projects
ITS Projects
  • Email Migration/Upgrade complete
  • Degree Works – 3 rounds of training done, to be finalized in 2012
  • New Wheeler renovation issues being addressed, old equipment removed
  • Emergency Alert System done in Feb.
  • Angel CMS migration to Moodle ongoing, training will follow
  • SCOPE testing in spring
its projects continued
ITS Projects Continued
  • Network/phones – new voicemail system, new VOIP phones
  • IT equipment turnover finalized spring
  • Network upgrade finalized spring

Strategic:

  • ITS Dept. web site upgrades in spring
  • IT SP/Master Plan complete
  • IT Governance – work with Tech Comm. on revamping comm. work, input/advisement
slide45
Team
  • Created outstanding leadership team to respond to shared services initiatives
    • Open dialogue, reach consensus, support decision because we’re a team
  • SUNY Cobleskill has unlimited potential and what we achieve is up to the SUNY Cobleskill team
  • Starting today, let’s work together to achieve SUNY Cobleskill’s full potential
announcements
Announcements
  • Intervention Training (response to disruptive students) well received in past. Encourage you to contact Lynn Ontl to schedule.