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NATIONAL RURAL LETTER CARRIERS ’ ASSOCIATION SEPTEMBER 2012 NATIONAL MAIL COUNT TRAINING. Rural Mail Count - Overview. Definition of count Dates to remember Pre-count conference Review of forms PS Form 4239 PS Form 4241 Option elections and leave agreements. Rural Mail Count - Overview.
SEPTEMBER 2012 NATIONAL MAIL COUNT TRAINING
All letter-size mail 6-1/8” or less in width
Small magazines & catalogs
6-1/8” or less in width & 3/8” or less in thickness
No maximum thickness- 3/8” applies only to small magazines & catalogs
Detached address cards, regardless of size
Turn up every 50th or 100th piece in each tray
DPS letters returned or which would have been returned from the street (if the carrier cases DPS) are not deducted from DPS totals (these letters receive a double credit)
Do not include accountables - Column 8 only
PS Form 3982-R cased is credited in Column 1PS Form 4239 - Letter Size - Column 1
6 1/8 ”
This mail piece does not exceed 6 1/8 inches. It would be recorded as a letter.
in sector/segment order
generally within a
Other sized mail - default from letters & parcels
6 1/8 “
This piece exceeds 6 1/8 ” in height, it would be recorded as a flat in column 4.
The NRLCA National Board does not believe the imposed DPS flat implementation procedures are fair, reasonable, and equitable; therefore the issue has been appealed directly to National Arbitration. In the meantime the following procedures will be followed:
REF: Letter of Mutual Understanding, 9-16-2011
NRLCA September 2012 Mail Count Guide, page 61
each piece additional credit column 4 (flats)
one additional credit column 6 (parcels)
No deductions will be made from Column 5.
It is the NRLCA position that only one run of DPS flats per day will be credited in column 5 and carried to the street.
Any additional runs will be credited as raw mail in column 1, 4, or 6 as appropriate.
Direct bundles, tubs, or sacks prepared by the distribution operation
The article on the right is a flat. It does not exceed any of the parcel dimensions.
The article on the left is a parcel. It exceeds 5 inches in height.
Rigid articles of the same size can be either flats or parcels depending on address orientation.
This article would be counted as a flat. It does not exceed any of the parcel dimensions.
This article is a hard (Rigid) mailing tube.
It would be recorded as a parcel because it exceeds 1 9/16 inches in width.
This article is a hard (Rigid) mailing tube that exceeds 18 inches in length. It would be recorded as a parcel.
Ref #2 Flexible mail piece > 6 1/8” width containing rigid item
exceeding 5” height, 18” length, or 1 9/16” in depth. The area of
rigid item < 80% of area of flexible mail piece.
THIS IS A FLAT
Reference Previous Slide :
The flexible mail piece is:
6 3/16 X 8 7/16 = 6.1875 X 8.4375 = 52.21 square inches.
The rigid item that was inside the flexible mail piece is:
5 1/8 X6 3/16 = 5.125 X 6.1875 = 31.71 square inches.
31.71 ÷ 52.21 = 60.7%
The rigid item is less than 80% of the flexible mail piece;
therefore, the mail piece would be credited as a:
Boxholdersare counted only when they are delivered.
Guaranteed By End of Day Express Mail
PS Form 4239 - Accountables - Column 8
Adult Signature Services
PS Form 4239 - Accountables - Column 8
Accountable mail for Village Post Office (VPO) post office boxes will be recorded in column 8.
No accumulation of COAs prior to count
2 minutes if required to write on PS Form 3982 or complete any of the following forms:
PS Form 3575
PS Form 3546
Carrier initiated Form 3575Z for MLNA
10 day “Hold For Order” that expires during count
Entries on 1564 or 4232 are not recorded as COA
NOTE: PS Form 3982 Label is credited in Column 12. Do not credit in Column 11PS Form 4239 - CHANGE OF ADDRESS - Col. 11
Insufficient Address (IA)
Undeliverable As Addressed - Unable To Forward
Unable to Forward (UTF) Formerly (FOE)
Undeliverable Bulk Business Mail – (UBBM)
Other Undeliverable BBM (OUBBM) “or current resident” mail that is vacant or misaddressed
Attempted Not Known (ANK)
No Such Number (NSN)
No Such Street (NSS)
No Mail Receptacle (NMR)
In Dispute (DIS)
Temporarily Away (TA)
3 M (MMM Bundle) If Required By Management
Excess Boxholders - In Excess of RequirementsPS Form 4239 - Marked-up - Column 13
Items that DO NOT receive credit as Mark-Ups:
Actual time to transfer mail from work area to vehicle
Includes placing mail in the vehicle
Return of equipment used to designated location
PO 603 262.1
“Load all mail in the vehicle so it is in sequence of delivery to ensure that no time is lost on the route searching for the proper bundles and parcels or containers.”
Management should observe loading operation during the year and daily during the count
Loading time recorded in MINUTES & SECONDS
Do not include time to sequence parcels
Loading time includes final hot case withdrawal, if the withdrawal allowance is not received
Loading time in excess of 15 minutes must be fully explained in Comments
No negotiated loading times (must be daily actual time)
Unloading and reloading time not included—automatic allowance
Must recordACTUAL TIMEin
minutes & seconds
Additional time to pickup and or return scanner ONLY:
If not within a reasonable distance of carriers line of travel for other work functions and
If not in conjunction with other paid work activities
Does not include pre paid ordinary, insured parcels or other mail received at the carrier pickup location. These items will receive credit in appropriate column(s) based on the characteristics of the mail piece.
Parcels requiring carrier to weigh, rate and affix postage
One parcel accepted for each sack of pre-paid parcels
DoNot include as Parcels Accepted:
Flats, bulky envelopes
Prepaid parcels less than 2 lbs. (credited in Column 20)
Collection box parcels
Parcels undeliverable or refused on the route
Carrier pickup parcels (Express, Priority, Prepaid Parcels over 2lbs, & International only), -- credit is given in Column 22PS Form 4239 - Parcels Accepted – Col. 23
Wellsboro, PA 16901
Example: L route received 10 certified pieces, four were listed in a firm delivery book. Two certifieds out of the four listed had return receipts attached
carrier should NOT sign PS 4241 certified to be correct
THIS IS YOUR MONEY!
IF YOU HAVE PROBLEMS LET SOMEONE KNOW AS SOON AS THEY OCCUR AND THOROUGHLY DOCUMENT ALL DISPUTED ITEMS!