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National Agriculture Emergency Management System. Osama El-Lissy. An Action Learning Project. April 2004. Osama El-Lissy, USDA-APHIS-PPQ-ICS, 2004A. National Agriculture Management System. Briefing Sequence…. ► Background. ► Approach & Methodology. ► Solutions & Deliverables.

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National agriculture emergency management system

National Agriculture Emergency Management System

Osama El-Lissy

An Action Learning Project

April 2004

Osama El-Lissy, USDA-APHIS-PPQ-ICS, 2004A


Briefing sequence

National Agriculture Management System

Briefing Sequence…

► Background

► Approach & Methodology

► Solutions & Deliverables

► Discussion (Learning Experience)

► Questions

Osama El-Lissy, USDA-APHIS-PPQ-ICS, 2004A


Background

National Agriculture Management System

Background

► Homeland Security Presidential Directive - 5

National Incident Management System (NIMS)

“All Federal Agencies”

► Homeland Security Presidential Directive - 9

Develop Comprehensive Incident Management Plans

“United States Department of Agriculture”

Osama El-Lissy, USDA-APHIS-PPQ-ICS, 2004A


Background1

National Agriculture Management System

Background

► Secretary Veneman’s Memorandum 1800-1

Incident Command System (ICS)

Osama El-Lissy, USDA-APHIS-PPQ-ICS, 2004A


Background2

National Agriculture Management System

Background

► Plant Protection & Quarantine (PPQ)

Protecting American agriculture

and natural resources from the risks associated with the entry, establishment, or spread of harmful plant pests and diseases

Osama El-Lissy, USDA-APHIS-PPQ-ICS, 2004A


Background3

1. Unintentional

2. Intentional

National Agriculture Management System

Background

► Pest and Disease Pathways:

a. Natural Movement

a. Bioterrorism

b. Accidental Introduction

Osama El-Lissy, USDA-APHIS-PPQ-ICS, 2004A


Background4

National Agriculture Management System

Background

► Plant Protection & Quarantine (PPQ)

Regardless of the pathways, PPQ must maximize its posture in preparing for, responding to, and recovering from pest and disease outbreaks in the most effective and efficient manner.

Osama El-Lissy, USDA-APHIS-PPQ-ICS, 2004A


Approach methodology

National Agriculture Management System

Approach & Methodology

► Action Learning Framework

Marquardt Model:

  • Defining & Redefining Problem

  • Forming Action Learning Group

  • Questioning, Listening, and Reflecting

  • Learn how to Learn

  • Acting on the Problem

  • Action Learning Coach

Osama El-Lissy, USDA-APHIS-PPQ-ICS, 2004A


Approach methodology1

1. Defining & Redefining Problem

National Agriculture Management System

Approach & Methodology

► Action Learning Framework

2. Forming Action Learning Group

3. Questioning, Listening, and Reflecting

4. Learn How to Learn

5. Acting on the Problem

6. Action Learning Coach

Osama El-Lissy, USDA-APHIS-PPQ-ICS, 2004A


Approach methodology2

1. Defining & Redefining Problem

National Agriculture Management System

Approach & Methodology

► Action Learning Framework

How might USDA-PPQ respond to plant pest outbreaks – naturally occurring or intentionally introduced (bio-terrorism) – in the most effective and efficient manner?

2. Forming Action Learning Group

3. Questioning, Listening, and Reflecting

  • Core Issues:

  • - Technical

  • - Legal

  • - Funding & Resources

  • - Communication

  • - Pathways

4. Learn How to Learn

5. Acting on the Problem

6. Action Learning Coach

Osama El-Lissy, USDA-APHIS-PPQ-ICS, 2004A


Approach methodology3

1. Defining & Redefining Problem

National Agriculture Management System

Approach & Methodology

► Action Learning Framework

How might USDA-PPQ respond to plant pest outbreaks – naturally occurring or intentionally introduced (bio-terrorism) – in the most effective and efficient manner?

2. Forming Action Learning Group

3. Questioning, Listening, and Reflecting

  • Ramifications & Consequences:

  • - Devastating impact on U.S. Ag. economy

  • - Loss of nation’s supply of food & fiber

  • - Negative impact on trade & commerce

  • - Increased dependency on imports

4. Learn How to Learn

5. Acting on the Problem

6. Action Learning Coach

Osama El-Lissy, USDA-APHIS-PPQ-ICS, 2004A


Approach methodology4

National Agriculture Management System

Approach & Methodology

► Action Learning Framework

Primary Team:

Mike Stefan Emergency ProgramSusan Ellis National Staff OfficerJoel Floyd Emergency PreparednessLynn Goldner P. PathologistTimothy McNary Western RegionStephen Poe Entomologist John Stewart Eastern RegionOsama El-Lissy Primary Coach

1. Defining & Redefining Problem

2. Forming Action Learning Group

3. Questioning, Listening, and Reflecting

4. Learn How to Learn

5. Acting on the problem

6. Action Learning Coach

Osama El-Lissy, USDA-APHIS-PPQ-ICS, 2004A


Approach methodology5

National Agriculture Management System

Approach & Methodology

► Action Learning Framework

Other Resources:

1. Defining & Redefining Problem

► Office of General Council (OGC)

► Quarantine Regulations Division (QRD)

► Policy Develop. & Business Services (PDBS)

► Agriculture Research Service (ARS)

► Center for Plant Health Science & Technology (CPHST)

► Cooperative State Research, Education, and Extension Service (SCREES)

2. Forming Action Learning Group

3. Questioning, Listening, and Reflecting

4. Learn How to Learn

5. Acting on the Problem

6. Action Learning Coach

Osama El-Lissy, USDA-APHIS-PPQ-ICS, 2004A


Approach methodology6

National Agriculture Management System

Approach & Methodology

► Action Learning Framework

Major Stakeholders:

1. Defining & Redefining Problem

► State departments of agriculture

► National Plant Board

► Industry

2. Forming Action Learning Group

3. Questioning, Listening, and Reflecting

4. Learn How to Learn

5. Acting on the Problem

6. Action Learning Coach

Osama El-Lissy, USDA-APHIS-PPQ-ICS, 2004A


Approach methodology7

National Agriculture Management System

Approach & Methodology

► Action Learning Framework

Team Norms:

1. Defining & Redefining Problem

► Biweekly Meetings

► Meeting occurred when five or more present

► Out of state members participated via video

► Dialogue was earnest, but with empathy & respect

► Active listening

► All team members are accountable

► Confidentiality

2. Forming Action Learning Group

3. Questioning, Listening, and Reflecting

4. Learn How to Learn

5. Acting on the Problem

6. Acting Learning Coach

Osama El-Lissy, USDA-APHIS-PPQ-ICS, 2004A


Approach methodology8

National Agriculture Management System

Approach & Methodology

► Action Learning Framework

Initial Questions:

1. Defining & Redefining Problem

What is PPQ seeking to accomplish?

What is stopping PPQ from accomplishing it?

What can PPQ do about it?

What are we (AL team) trying to achieve?

Why is it important?

Who can get the solution implemented?

What happens if solutions were not implemented?

2. Forming Action Learning Group

3. Questioning, Listening, and Reflecting

4. Learn How to Learn

5. Acting on the Problem

6. Action Learning Coach

Osama El-Lissy, USDA-APHIS-PPQ-ICS, 2004A


Approach methodology9

National Agriculture Management System

Approach & Methodology

► Action Learning Framework

Additional Questions (Boleman & Deal):

1. Defining & Redefining Problem

Is organization structure attuned to the task we are assigned?

Do we have the appropriate technology?

Do we have the right philosophy, vision, and values?

Do we have the right work environment?

What are the relevant external and internal issues that impact this mission?

Do we have the needed coalitions, stakeholders, agenda, and power base?

Are the needs of the organization and people aligned?

2. Forming Action Learning Group

3. Questioning, Listening, and Reflecting

4. Learn How to Learn

5. Acting on the Problem

6. Action Learning Coach

Osama El-Lissy, USDA-APHIS-PPQ-ICS, 2004A


Approach methodology10

National Agriculture Management System

Approach & Methodology

► Action Learning Framework

Additional Questions (Boleman & Deal):

1. Defining & Redefining Problem

Are the needs of the organization and people aligned?

Do we have the right mix of people, talents, and experiences to achieve our goals –

the agency’s goal?

Do we have the right resources?

Do we have the right organization –

one that is conducive to results and outcome?

2. Forming Action Learning Group

3. Questioning, Listening, and Reflecting

4. Learn How to Learn

5. Acting on the Problem

6. Action Learning Coach

Osama El-Lissy, USDA-APHIS-PPQ-ICS, 2004A


Approach methodology11

National Agriculture Management System

Approach & Methodology

► Action Learning Framework

Summary:

Technical, logistical, organizational, legal, financial, political, cultural, human resources, and internal and external environmental issues.

1. Defining & Redefining Problem

2. Forming Action Learning Group

3. Questioning, Listening, and Reflecting

4. Learn How to Learn

5. Acting on the Problem

6. Acti0n Learning Coach

Osama El-Lissy, USDA-APHIS-PPQ-ICS, 2004A


Approach methodology12

National Agriculture Management System

Approach & Methodology

► Action Learning Framework

  • Critical reflection became one of the most important team norms.

  • Inquiry and questioning, openness, willingness to yield to others, empathy, active listening, courage and frankness, common courtesy, and common sense.

  • Safe environment

1. Defining & Redefining Problem

2. Forming Action Learning Group

3. Questioning, Listening, and Reflecting

4. Learn How to Learn

5. Acting on the Problem

6. Acting on the Problem

Osama El-Lissy, USDA-APHIS-PPQ-ICS, 2004A


Approach methodology13

National Agriculture Management System

Approach & Methodology

► Action Learning Framework

  • Team realizes the serious nature of the problem

  • Expectation of actionable plan

  • Team will be involved in implementation

  • Accountability and responsibility

  • Sense of authorship

1. Defining & Redefining Problem

2. Forming Action Learning Group

3. Questioning, Listening, and Reflecting

4. Learn How to Learn

5. Acting on the Problem

6. Action Learning Coach

Osama El-Lissy, USDA-APHIS-PPQ-ICS, 2004A


Approach methodology14

National Agriculture Management System

Approach & Methodology

► Action Learning Framework

Lawlor (1991): the facilitator’s role “not to teach but to create an atmosphere wherein the members can learn for and from themselves, to develop confidence in themselves, to reflect and develop new ideas.”

1. Defining & Redefining Problem

2. Forming Action Learning Group

3. Questioning, Listening, and Reflecting

4. Learn How to Learn

5. Acting on the Problem

6. Action Learning Coach

Osama El-Lissy, USDA-APHIS-PPQ-ICS, 2004A


Approach methodology15

National Agriculture Management System

Approach & Methodology

► Action Learning Framework

Marquardt’s facilitator model: active listening; understanding the group process; ability to provide feedback; willingness to sparingly confront; good judgment; tolerance to ambiguity; openness and frankness; patience; empathy; timely intervention; eager to learn; keep track of what is being learned; share one’s feelings; and reframe questions and perspectives.

1. Defining & Redefining Problem

2. Forming Action Learning Group

3. Questioning, Listening, and Reflecting

4. Learn How to Learn

5. Acting on the Problem

6. Action Learning Coach

Osama El-Lissy, USDA-APHIS-PPQ-ICS, 2004A


Solutions deliverables

National Agriculture Management System

Solutions & Deliverables

1. Standards for Plant Health Emergency Management System

2. PPQ – ICS Guidelines

3. ICS Training Programs

Osama El-Lissy, USDA-APHIS-PPQ-ICS, 2004A


Solutions deliverables1

National Agriculture Management System

Solutions & Deliverables

1. Standards for Plant Health Emergency Management System

1. Emergency Management Plans

2. Written Agreements

3. Authorities and Policies

4. Surveillance

5. Communication

6. Training and Education

7. Funding

Osama El-Lissy, USDA-APHIS-PPQ-ICS, 2004A


Solutions deliverables2

National Agriculture Management System

Solutions & Deliverables

1. Standards for Plant Health Emergency Management System

2. PPQ – ICS Guidelines

  • Adopted based on the National Incident Management System (NIMS) requirements

  • Provide a general description of the overall organizational structure used in responding to emergencies

  • Define the functions, roles, and responsibilities of each position, entity, and facility

Osama El-Lissy, USDA-APHIS-PPQ-ICS, 2004A


Solutions deliverables3

National Agriculture Management System

Solutions & Deliverables

1. Standards for Plant Health Emergency Management System

2. PPQ – ICS Guidelines

3. ICS Training Programs

Osama El-Lissy, USDA-APHIS-PPQ-ICS, 2004A


Course work used

National Agriculture Management System

Course Work Used

  • Legal Basis for Public Administration

  • Human Resources Management

  • Organization Diagnosis and Change

  • Program Analysis and Evaluation

  • Politics, Policy Making, and Public Administration

Osama El-Lissy, USDA-APHIS-PPQ-ICS, 2004A


Discussion learning experience

National Agriculture Management System

Discussion (Learning Experience)

  • Struggle

  • Reflection

  • Collective Genius

  • Confidence & Fulfillment

Protecting

American Agriculture

Osama El-Lissy, USDA-APHIS-PPQ-ICS, 2004A


National agriculture emergency management system

National Agriculture Emergency Management System

An Action Learning Project

Thanks

Questions

Osama El-Lissy, USDA-APHIS-PPQ-ICS, 2004A