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Integrated Email / Calendar (IE&C) Discovery Project Overview & Update. April 18, 2007. Welcome!. Agenda Project Overview Activities To Date Next Steps Selection Process Feedback / Q & A. Project Overview. Purpose / Objective

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Integrated email calendar ie c discovery project overview update

Integrated Email / Calendar (IE&C)Discovery Project Overview & Update

April 18, 2007



  • Project Overview

  • Activities To Date

  • Next Steps

  • Selection Process

  • Feedback / Q & A

IT Services IEC Discovery Project

Project overview
Project Overview

  • Purpose / Objective

    • FY 2007: Recommend an integrated email/calendar solution, with accompanying business model, to SGG

    • FY 2008: Provide a centrally offered solution for integrated email/ calendar that enhances collaboration and productivity among users, and which serves as the foundation for future collaboration capabilities

  • Scope

    • Included: messaging, scheduling and contact list management

    • Excluded: document management and additional collaboration tools

    • Note: Document management identified as essential need on campus. Will be treated as separate project but considered in IE&C evaluation indirectly (via assessment of vendor strategic roadmap and solution interoperability)

IT Services IEC Discovery Project

Project overview1
Project Overview


June 12: proposal for SGG

Summer 2007: further fleshing out service and support model

FY 2008: implementation (if proposal approved)


Diverse platforms: mix of PC, Mac, Linux; proliferation of client tools

Aggressive timeframe: need to be efficient without sacrificing quality

Building buy-in: cannot mandate change on campus

April 17, 2007

IT Services IEC Discovery Project

page 3

Activities to date
Activities To Date

  • Information & Requirement Gathering

    • Meetings with ~35 Business Units, Departments & Schools

    • Held cross campus “focus group” session

    • Faculty Senate Subcommittee (C-ACIS)

    • Formation of Selection Team

    • Analyst input

    • Peer school input

  • RFP Distribution (Eight vendors)

  • RFP Review

  • Pilot Series Preparation

IT Services IEC Discovery Project

Activities to date list of vendors
Activities To Date: List of Vendors


Microsoft Exchange

Oracle Collaboration Suite





ASP (Hosted)

Microsoft Windows Live


April 17, 2007

IT Services IEC Discovery Project

page 5

Next steps
Next Steps

  • Narrow down the field to top candidate solutions

  • Conduct Usability Tests with top candidate solutions

  • Identify Business & Operational Support Model

  • Subsequent demos and/or Advanced Pilots

  • Selection Process

    • 16 Roll up factors

    • Summary Analysis (Pilots, Analysts, IT Services, Peer inst., etc.)

    • Selection Team Council

  • Campus Readiness

  • Draft Proposal for SGG (June 12th)

IT Services IEC Discovery Project

Selection process scoring factors

Functional completeness


Special/Unique features

Interoperability and standards support

Integration across vendor’s modules


3rd party and developer support for the platform

Supportability at Stanford

Vendor support for the product

Vendor Strategy & Roadmap

Vendor viability

Market penetration/adoption

Cultural compatibility

Privacy and Security


Exit ability/lock-in

Selection Process: Scoring Factors

Q a feedback concerns etc
Q & A, Feedback, Concerns etc.

IT Services IEC Discovery Project