Supervision with Results

1. SupervisionwithResults About the quality of PhDsupervision Tessa van Mourik Caphri Day April 3rd 2012

2. Imagine... ... I invite you to come to my house tonight! • How could I guide you to get there? • Think of any possibility ... no limits! CAPHRI Day - April 3rd 2012

3. What if... ... there are limits! You have: • A tight budget • Limited time • Personal limits • To learn how to get there yourself • What would change in how I guide you to get there? CAPHRI Day - April 3rd 2012

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5. Some facts • Graduation rates for PhD Programmes • Delays are common  < 30% finishes within deadline • Some never graduate  4 – 16 % dropout estimate • Causes for delay or dropout • Procedural problems supervision, candidate aptitude • Practical problems data collection, delimitation • Ideas about supervision • Subject expertise is the most important factor • Peer exchange not necessary, unless you have issues CAPHRI Day - April 3rd 2012

6. CommonPhDproblemsreasonsfordelay • Productrelated • Tunnelvision - Lack of limitation • Lack of focus - Unclearaboutdirection • Processrelated • Timemanagement - Conflicting supervisors • Insecurity - Private issues • Relationshipwith supervisor CAPHRI Day - April 3rd 2012

7. Common supervision problemsreasons for delay • Lack of process management and coaching • Insufficient contact time • Only product related feedback • Position of PhD candidate • Dependence – independence paradox • Candidate torn between conflicted supervisors • Lack of commitment or interest • Cancelling appointments • Lack of active interest in PhD´s research track CAPHRI Day - April 3rd 2012

8. Points of Interest • A good project start • PhD candidate´s individual needs • Relationship development with supervisor CAPHRI Day - April 3rd 2012

9. A good start... CAPHRI Day - April 3rd 2012

10. A good project start • Thorough recruitment and selection • Thorough project plan • Agreements and clarity on • formalstructure • roles, expectations and responsibilities • moments of evaluation CAPHRI Day - April 3rd 2012

11. Range of developmentfor PhD candidates • Life stage • Relationship with supervisor(s) • Self-confidence • Skills in research and writing • Network • Career development CAPHRI Day - April 3rd 2012

12. The need for guidance • expected model PhD candidate Project guidance supervisor time 3 yrs Source: Heinze Oost CAPHRI Day - April 3rd 2012 12

13. PhD candidate motivation reality ideal motivation time 3 yrs Source: Heinze Oost CAPHRI Day - April 3rd 2012 13

14. Reality Paradox PhD candidate supervisor time 3 yrs Source: Heinze Oost CAPHRI Day - April 3rd 2012 14

15. Relationship Development • Get to knoweachother • Personality, ambitions, competences, etc. • Be explicitoninterdependency and stakes • Involveeveryone in the project team • Be aware of shiftingneedsforsupervision • Quality and quantity • Evaluateprocess and supervisionregularly CAPHRI Day - April 3rd 2012

16. Practical Pitfalls Supervisorfor supervision meetings • Monologueon subject  notlistening • Focus solelyon contents • No meeting agenda • Suddenshifts of advise, methodor plans • Shallowproblemanalysis • Solutionorientationtaking over • Cancelling (parts of) meetings CAPHRI Day - April 3rd 2012

17. Quality Supervision... • … is alsoprocess-oriented (notjust product) • … is basedon expertise andpersonalrelation • … includes training on the job • … is included in contract & planning • … is available and committed (time, attention) • … is sensitive to (changing) individualneeds • … includesregularevaluations CAPHRI Day - April 3rd 2012

18. How to supervise with results • Learningapproach to supervisor’srole • Dedicate time and attention • Follow the ‘Golden Rules’ CAPHRI Day - April 3rd 2012

19. Learning Approach • Shareexperienceswithfellow supervisors • Organiseintervisionopportunities • Actively search for feedback • Supervisionon performance interview agenda • Followcourses • UM Course: ‘Supervision of PhDCandidates’ CAPHRI Day - April 3rd 2012

20. Ten Golden Rulesfor supervisors • Get to knowyourPhDcandidate – as a person • Discussmutualexpectationsregardingsupervision • Make a project plan togetherwithyourPhDcandidate • Separate responsibilitiesfor the research project • Evaluate project plan as well as supervision – on a regular basis • Be available and reliable • Knowthat support needsmay shift – nolinearlearning curve • Organiseorstimulate peer support – for the PhDcandidate • Share and open up yournetwork • Sharesupervisionexperienceswithother supervisors CAPHRI Day - April 3rd 2012

21. Ten Golden Rulesfor PhD Candidates • You’re stakeholder #1 in your project – be the captain of your ship • Discuss mutual expectations about supervision • Get an overview – make a project plan with your supervisors • Manage your time well – and make sure you do it your way • Work hard, play hard • Ask for what you need – and address it if you don’t get it • Make use of all available sources of support • Organise peer support • Invest in your future – build network, expand activities and skills • Remember you’re smart – Yes You Can! CAPHRI Day - April 3rd 2012

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