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Approval Sheets

Approval Sheets. Unclassified Foreign National Visits and Assignments. Module 80125 Rev.F1. Reference. FSSF-4211 FSS-4240. Course Objectives. Identifying host responsibilities Requesting an Unclassified Foreign National Visit or Assignment

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Approval Sheets

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  1. Approval Sheets

  2. Unclassified Foreign National Visits and Assignments Module 80125 Rev.F1

  3. Reference • FSSF-4211 • FSS-4240

  4. Course Objectives • Identifying host responsibilities • Requesting an Unclassified Foreign National Visit or Assignment • Processing Unclassified Foreign Visits and Assignments of a Sensitive Nature to the Property Protection Area or Limited Area • Processing Unclassified Foreign National Visits and Assignments of a Non-Sensitive Nature to Facilities outside the Property Protection Area or Limited Area

  5. Host Responsibilities • The host cannot be a foreign national of a state sponsor of terrorism. • Foreign nationals hosting other foreign nationals must be DOE contractor employees. • Ensure suspicious activities are reported in accordance with FSS-4330, Reporting Security Issues and Conducting Inquires into Incidents of Security Concern. • Ensure full compliance with the Site Security Plan and Unclassified Foreign Visit /Assignment Security Plan.

  6. Host Responsibilities • Provide the following information to the foreign nationals you are hosting: • The terms and conditions of access approval, including restrictions and requirements to notify the host of changes in name,immigrant/nonimmigrant status, and other information as required. • The requirement to notify the host of any civil or criminal problems that could affect their status and association with DOE. • That the failure to provide appropriate documentation when required, or providing fraudulent documentation, will result in suspension of access approval, removal from the site, and possible cancellation of future access.

  7. Requesting an Unclassified Foreign National Visit or Assignment • Hosts should immediately notify the Wastren-EnergX Mission Support, LLC (WEMS) Security Office of proposed foreign national visits and/or assignments including the following information: • Specific date and times of proposed visit or assignment • Specific location(s) (e.g. facility numbers, room numbers, column numbers) the foreign national will have access to • A copy of all presentation materials and an outline of items to be discussed • Names of all individuals who will be assigned as host/escorts • Identify all resources that the person will require access to • Modes of transportation (bus, car, van, walking, etc.) • Proposed route of travel

  8. Requesting an Unclassified Foreign National Visit or Assignment • The Host should coordinate the completion of the FSSF-4211, Unclassified Foreign Visits Form (UFV&A) with the foreign national and ensure all information collected is complete and accurate. • If proposing a foreign national visit or assignment, ensure legal and policy related terms and conditions associated with the proposed visit or assignment are met before approval. These terms and conditions include, but are not limited to, visa status conditions and requirements, right-to-work requirements, and international agreements. • Hosts should submit the completed FSSF-4211, Unclassified Foreign Visits and Assignments (UFV&A) form, to security at least eight weeks prior to proposed visit.

  9. Requesting an Unclassified Foreign National Visit or Assignment • The host should ensure that, at least 30 days prior to the beginning of the visit or assignment, they provide the DOE Cognizant Security Authority (CSA) with visit request information to enter into the Facility Access Central Tracking System (FACTS). • All Foreign Visits and Assignments must have reviews conducted by the Classification Officer and appropriate subject matter expert (SME) to determine if the visit will result in access to sensitive information. The SME must inform the WEMS Security Office and/or DOE representatives of any concerns they have with the planned visit. • The host should request that information to be discussed and/or presented be approved for release by submitting FSSF-4101, Portsmouth Information Release Approval Request to the PORTS Classification Officer.

  10. Requesting an Unclassified Foreign National Visit or Assignment WEMS Security should ensure a visit specific security plan is developed that includes, at a minimum. the following information: • Purpose of the visit • Identity of the foreign national(s) • Buildings/facilities to be visited • Escorts and the escort responsibilities • Designated routes of travel • Access requirements (portal of entry and passport requirements) • Security briefing requirements for the escorts and foreign national • Limitations on computer access • Documentation of the conduct of security evaluations [Operations Security (OPSEC), Unclassified Controlled Nuclear Information (UCNI), ECI] • Host report requirements • Approval by the WEMS Security Manager or designee • If the visit requires access to leased facilities, a concurrence by the applicable organizations security representative.

  11. Requesting an Unclassified Foreign National Visit or Assignment • WEMS Security should ensure the following reviews are conducted by the appropriate SME to ensure all identified risks to DOE interests have been evaluated and mitigated. SMEs must document review approval on the FSSF-4212, Foreign Visits and Assignments Approvals form. • OPSEC review of all materials to be presented or discussed • Export Controlled Information (ECI) review for nonproliferation sensitive material • Technology transfer review • Counterintelligence • Cyber security review • Technical security review

  12. Processing Unclassified Foreign Visits and Assignments of a Sensitive Nature to the Property Protection Area or Limited Area • Access requests must be submitted and entered into FACTS at least 30 days before access. Closeout information, including the host report, must be entered into FACTS no later than 15 days following the last date of access. • WEMS Security should submit a copy of the security plan and the FSSF-4211, Unclassified Foreign Visits and Assignments (UFV&A) form to DOE-ORO Counterintelligence (CI) Office and request a CI and intelligence review. • WEMS Security ensures the host and escorts have been briefed on their responsibilities involving a foreign visit and/or assignment and have attended a CI briefing. • WEMS Security submits the completed FSSF-4211, Unclassified Foreign Visits and Assignments (UFV&A) form; the visit specific security plan; and the FACTS approval matrix to the DOE –PPPO for initial approval. • WEMS Security forwards a copy of the FSSF-4211, Unclassified Foreign Visits and Assignments (UFV&A) form and the specific security plan approved by DOE-PPPO to DOE-ORO for entry into FACTS.

  13. Processing Unclassified Foreign Visits and Assignments of a Sensitive Nature to the Property Protection Area or Limited Area • NOTE: Approval authorities must be a United States citizen. • When notified by DOE-ORO the visit has been processed and entered into FACTS, WEMS Security will request final approval from the DOE-PPPO and perform the following: • If the visit is denied, but the reasons for denial can be overcome with the submission of additional data, request the host obtain the required information and resubmit the request. • If the visit is approved, provide copies of the security plan and the UFV&A Form to the WEMS Visitor Control Office, the host, and to the Protective Force supervision.

  14. Processing Unclassified Foreign Visits and Assignments of a Sensitive Nature to the Property Protection Area or Limited Area • Prior to the scheduled visit, WEMS Security will conduct a security briefing for the host and all escorts: • The briefing shall include a review of prohibited/controlled articles, escort requirements, discussion topics, and a complete review of the security plan requirements. • A copy of the visit specific briefing and the completion records shall be retained as part of the foreign national visit/assignment documentation. • If the visitor requires access to a security area, enter visitor information into the Electronic Access Authorization List (EAAL) to be viewed by the Protective Force Headquarters, Plant Shift Superintendent, and the designated portal of entry according to FSS-4201, Visitor Control.

  15. Processing Unclassified Foreign Visits and Assignments of a Sensitive Nature to the Property Protection Area or Limited Area • DOE security badges issued to foreign nationals must be done in accordance to DOE O 473.3, Protection Programs Operations. • WEMS Security will provide the protective force with the required number of temporary DOE foreign national security identification badges for distribution to the designated portal of entry. • The WEMS Security Office will maintain a number of temporary DOE foreign national security identification badges for use in the X-1000 PPA. • Prior to entering the security areas, including X-1000 PPA, WEMS Security will provide the foreign national with a security briefing that covers the prohibited/controlled items and the escort requirements. • The briefing guide and the completion records will be retained by WEMS Security as part of the foreign national visit documentation.

  16. Processing Unclassified Foreign Visits and Assignments of a Sensitive Nature to the Property Protection Area or Limited Area WEMS Security/Protective Force should perform the following: • Request the foreign national present his or her passport for identification. • Ensure the name and passport number matches the information shown on the EAAL. • If discrepancies in the spelling of the name or the passport number exist, contact the WEMS Security Office. • If discrepancies exist in the visitor’s information, resolve issues with the DOE-PPPO. Request written approval for the tour/visit to continue based on corrected information. Only the DOE-PPPO approving authority may approve a modified tour/visit. • If no discrepancies are found, require the foreign national to complete the Visitor Log and process the foreign national according to approved access control procedures.

  17. Processing Unclassified Foreign Visits and Assignments of a Sensitive Nature to the Property Protection Area or Limited Area • WEMS Security/Protective Force will retrieve the temporary DOE foreign national badges from the Protective Force at the completion of the tour/visit, or have them turned into the WEMS Security Office. •  WEMS Security will maintain documentation of all approved and denied foreign national visit/assignment requests. Documentation will include a copy of the approved FSSF-4211, Unclassified Foreign Visits and Assignments (UFV&A) form, the visit/assignment specific security plan, and a copy of all training documentation. • The host will submit a completed host-report to the WEMS Security Office within 1 day following the completion of the visit and/or assignment. • WEMS Security will provide the completed host-report to DOE-ORO within 5 days of completion of the visit and/or assignment and request that the closeout information be entered into FACTS within 15 days of the last access.

  18. Processing Unclassified Foreign National Visits and Assignments of a Non-Sensitive Nature to Facilities outside the Property Protection Area or Limited Area • Access requests must be submitted and entered into FACTS no later than the first day of access. Closeout information must be documented in FACTS within 15 days of the last day of access. • WEMS Security submits a copy of the visit specific security plan and the FSSF-4211, Unclassified Foreign Visits and Assignments (UFV&A) formto DOE-ORO CI Office for review. • WEMS Security ensures the host and escorts have been briefed on their responsibilities involving a foreign visit and/or assignment and have completed a CI Briefing. • WEMS Security submits the completed FSSF-4211, Unclassified Foreign Visits and Assignments (UFV&A) form, the visit specific security plan, and the FACTS approval matrix to the DOE–PPPO for approval.

  19. Processing Unclassified Foreign National Visits and Assignments of a Non-Sensitive Nature to Facilities outside the Property Protection Area or Limited Area • When approved by DOE-PPPO, WEMS Security forwards a copy of the FSSF-4211, Unclassified Foreign Visits and Assignments (UFV&A) form and the DOE-PPPO approved visit specific security plan to DOE-ORO for entry into FACTS. • When notified by DOE-ORO the visit has been processed and entered into FACTS, WEMS Security requests final approval from the DOE-PPPO and performs the following: • If the visit is denied, but the reasons for denial can be overcome with the submission of additional data, request the host obtain the required information and resubmit the request. • If the visit is approved, provide copies of the security plan and the FSSF-4211, Unclassified Foreign Visits and Assignments (UFV&A) form to the host and to the Protective Force supervision.

  20. Processing Unclassified Foreign National Visits and Assignments of a Non-Sensitive Nature to Facilities outside the Property Protection Area or Limited Area • The host or escort will notify Protective Forces or WEMS Security Office of the date and location of visit, and if the individual will be entering the PORTS DOE Site. • A copy of the visit specific briefing and the completion records shall be retained by WEMS Security as part of the foreign national visit/assignment documentation. • Prior to the scheduled visit, WEMS Security will conduct a security briefing for the host and all escorts. The briefing shall include a review of the prohibited/controlled articles, escort requirements, discussion topics, and a complete review of the visit specific security plan requirements. • Upon arrival to the visit location, WEMS Security will provide the foreign national with a security briefing. The foreign national will be met by the host and WEMS Security. Once met, the foreign national will be under positive escort control in accordance with the Site Security Plan.

  21. Processing Unclassified Foreign National Visits and Assignments of a Non-Sensitive Nature to Facilities outside the Property Protection Area or Limited Area • WEMS Security will require the foreign national to present his/her passport for identification. • WEMS Security verifies the passport number matches the information shown on the Visitor Log and performs the following: • If no discrepancies are found, require the foreign national to complete the Visitor Log and process the foreign national according to approved access control procedures. • If discrepancies exist in the visitor’s information, resolve issues with the DOE-PPPO. Request written approval for the tour/visit to continue based on corrected information. Only the DOE-PPPO approving authority may approve a modified tour/visit. 

  22. Processing Unclassified Foreign National Visits and Assignments of a Non-Sensitive Nature to Facilities outside the Property Protection Area or Limited Area • The host submits completed host-report to the WEMS Security Office within 1 day following the completion of the visit and/or assignment. • WEMS Security submits the completed Host Report to DOE-ORO within 15 days of the completion of the tour/visit. • WEMS Security maintains documentation of all approved and denied foreign national visit-requests. Filed documentation will include a copy of the approved FSSF-4212, Foreign Visits and Assignments Approvals form, the visit specific security plan, briefing/training documentation, and the host report.

  23. Examination • Please prepare for exam

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