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ISAC Programs. Presented by Kim Eck March 24, 2009. Program Participants . Lists of the Illinois postsecondary schools that are approved to participate in each program are made available for each academic year. ISAC Need-Based Programs. Monetary Award Program (MAP)

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isac programs

ISAC Programs

Presented by Kim Eck

March 24, 2009


Program Participants

Lists of the Illinois postsecondary schools that are approved to participate in each program are made available for each academic year.

isac need based programs
ISAC Need-Based Programs
  • Monetary Award Program (MAP)
  • Silas Purnell Illinois Incentive for Access (IIA) Grant Program
  • Both require FAFSA completion
    • Critical data elements are:
      • State of residence – student and parent
      • Grade level -- must be an undergraduate (If this field is left blank, ISAC will assume a level of “2” for IIA purposes)
      • Degree information -- can’t have a bachelor’s degree or be working on a master’s
      • School choice – must list at least one MAP-approved Illinois school
map cycle
MAP Cycle
  • For Financial Aid Administrators
    • Start-up (Feb.)
    • Recompute (June – July)
    • Payment and Reconciliation (Aug. – June)
    • Year-End Close-Out (June – July)
  • For Students
    • Academic year
      • No Summer Payment
map formula
MAP Formula
  • Method used to distribute appropriated MAP funds
  • Several factors are used to determine students’ MAP eligibility
    • financial need
    • cost of tuition and fees
    • appropriations
  • ISAC’s State and Federal Aid Estimator estimates MAP awards for students and parents
map application process
MAP Application Process
  • Students should complete the FAFSA as early as possible after January 1
  • Priority consideration dates for a full-year award
    • August 15 for continuing applicants
      • Students who applied for MAP in the previous school year
    • September 30 for first-time applicants
      • Students who did not apply for MAP in the previous school year
map suspense
MAP Suspense
  • Point at which projections indicate appropriation will be exhausted
    • Depends on appropriation and number of eligible applicants
    • Applied concurrently to first-time and continuing applicants
  • Announcement of 2008-09 MAP Grants was suspended for applicants whose initial FAFSA was received by CPS on or after July 26, 2008.
    • In January, some records were released from suspension
    • Current suspense date is August 2, 2008 (on or after)
residency requirements
Residency Requirements
  • For a dependent student:
    • The parent who is required to complete the FAFSA must physically reside in Illinois and Illinois must be his/her fixed and permanent home
  • For an independent student:
    • Must reside in Illinois at the time of application
    • Must have resided in Illinois for 12 continuous full months prior to the start of the academic year for which assistance is requested
    • Illinois must be his/her fixed and permanent home
student notification
Student Notification
  • ISAC sends letters to students who reside in Illinois and listed a MAP-approved school on their FAFSA
    • Acknowledges receipt of the student’s application
    • Includes Rights and Responsibilities document
    • Includes number of MAP Paid Credit Hours used
  • The school notifies students about the MAP award amount and changes in eligibility status
    • Must include specific language provided by ISAC to explain award estimations and how MAP usage is tracked
map benefits
MAP Benefits
  • Pays tuition & mandatory fees
    • Mandatory fees are those charged to each and every full-time student for each term
    • For community college students, benefits are limited to in-district tuition and mandatory fees
  • Includes
    • Remedial courses
    • Repeat courses
    • Out of state and/or foreign study
  • Does not include
    • Credit by examination and/or life experience courses
    • Noncredit courses
map benefits1
MAP Benefits
  • Max annual award amount for 2008-09 is $4968
  • Start-up formula maximum for 2009-10 is $4968
  • Student’s calculated eligible amount is displayed in MAPnet
    • Assumes full-time enrollment
  • Payment amount is based on number of credit hours in which the student is enrolled
    • Maximum of 15 hours paid per term
    • Student receives 1/15 of their eligible award amount for each credit hour
map benefits2
MAP Benefits
  • MAP Paid Credit Hours (MPCH)
    • Method for tracking MAP usage
    • Equivalent to 4½ years of full-time enrollment
    • Can receive maximum of 135 MPCH
      • Eligibility can be extended for one term if student has less than 135 but not enough left for credit hours enrolled
    • Must reach junior level status to use more than 75 MPCH
      • Grade level determined by the institution
      • Eligibility can be extended for one term if student has less than 75 but not enough left for credit hours enrolled
    • the Internet application used for processing MAP and IIA
    • secure site; requires ID and password
    • color of MAPnet banner and log-on icons changes each year to match the FAFSA
determining award amounts
Determining Award Amounts
  • MAP Formula applied to students’ FAFSA data
  • Results appear in MAPnet
  • Components of the formula can be viewed on hand calculation worksheet
  • Annual eligible award amount assumes full-time enrollment and is divided among appropriate number of terms
awarding map
Awarding MAP
  • If students are also eligible for the following programs, these must be factored into the award package before MAP:
    • Illinois Veteran Grant Program
    • Illinois National Guard Grant Program
    • Grant for Dependents of Police/Fire/Correctional Officers
    • Special Education Teacher Tuition Waiver
  • Students selected for federal verification must also be verified for MAP
  • For purposes of ISAC programs, must verify Illinois residency
  • When school certifies payment request, it is certifying that the student is an enrolled, eligibleIllinois student meeting satisfactory academic progress
  • Any conflicting data must be resolved
  • Communicate with admissions/records office
    • In-state tuition charge does not automatically mean that a student is an Illinois resident and eligible for ISAC programs
  • Acceptable documentation for verifying Illinois residency is listed in Administrative Rules; includes:
  • Income tax returns
  • Illinois driver’s license
  • Utility or rent bills
  • Illinois high school or college transcript
  • Illinois auto registration card
  • Illinois voter’s registration
iia grant
IIA Grant
  • Available to freshmen students
    • Grade level is determined by the institution
  • Eligibility requirements, residency verification, payment process, etc. are all patterned after the MAP process
    • As with MAP, suspension can also occur
      • The announcement of 2008-09 IIA Grants was suspended for applicants whose initial FAFSA was received by the CPS on or after July 12, 2008.
iia student benefits
IIA Student Benefits
  • Award amounts, subject to appropriations:
    • Up to $500 for applicants with 500 EFC or less
    • Up to $1,000 for applicants with 0 EFC
  • For 2008-09 and 2009-10, schools should award at the $500 level for students with 0 EFC
  • Award may be used for any expense used to calculate the cost of attendance
iia student benefits1
IIA Student Benefits
  • Payment is made in two disbursements
    • Institution must verify continued freshmen level status prior to requesting second disbursement
    • Award is not prorated for less than full-time enrollment
  • Students can only receive one IIA Grant
    • Students who received only one $250 disbursement in a previous school year may receive the additional $250 in the current school year if they continue to meet the eligibility requirements
map iia payment
MAP & IIA Payment
  • Payment requests are made to ISAC via MAPnet
    • Payment is sent to the school on behalf of the student
    • Schools may begin requesting payments 10 days prior to the start of the semester
    • Payment comes from State Comptroller’s office
  • Must meet MAP Payment Claim Deadline Dates
    • January 10, 2009 -- 1st semester/2nd quarter
    • April 1, 2009 -- 2nd semester/quarter
    • June 1, 2009 -- 3rd quarter/2nd semester starting after February 15, 2009
requesting map iia payment
Requesting MAP & IIA Payment
  • Payment request process involves two steps:
    • Payment Generation
      • Identify the student records for payment
      • Indicate enrollment hours/status
    • Payment Submission
      • Send the identified records to ISAC
  • Results are available the next business day
  • MAPnet is available every day, 7 a.m. - 10 p.m.
    • Payment processing occurs Monday through Friday
      • Records submitted by 7 p.m. will be included in that night’s processing and results will appear in MAPnet on the next business day
mapnet enhancement for 2008 09
MAPnet Enhancement for 2008-09
  • Payment requests for students at two-year colleges who are at or above the 75 MAP Paid Credit Hours will be rejected in MAPnet.
    • Objective is to prevent payment to ineligible students and to assist schools with identifying them.
  • For students reaching 75 MPCH with current payment request, a Payment Results Code of “V” will appear.
  • Payment requests rejected will receive Payment Results Code “F”: Full MPCH already used.
payment results summary invoice detail report
Payment Results Summary/ Invoice Detail Report
  • This is a compilation of four reports generated from ISAC’s mainframe. Reports included are:
    • Payment Results Report
    • Payment Exception Report (if there were exceptions)
    • Payment Results Summary (by term)
    • Payment Results Summary (all terms)
  • These reports should be printed or downloaded each time a payment request is submitted
    • Reports remain available in MAPnet for 14 calendar days after being generated. After that time, if a copy is needed, contact School Services.
map iia payment process
MAP & IIA Payment Process
  • Payment is made through an offset process
  • New payment requests are compared to outstanding amounts owed to ISAC as a result of cancellations and adjustments made, and payment is made accordingly.
  • Designed to accommodate the many changes in student eligibility that can occur during the awarding and disbursement of financial aid
    • Includes decreases, increases, initial requests and full refunds
maintaining student accounts
Maintaining Student Accounts
  • Schools must credit a student’s account within 30 days of receiving their MAP funds
  • Student adjustments or cancellations should be made in MAPnet on a regular, ongoing basis
reconciling records
Reconciling Records
  • Two aspects
    • Individual student awards
    • Fiscal year
  • Schools must reconcile payments and make adjustments in MAPnet
  • Refunds owed to ISAC must be returned within 30 days of the end of the school’s year
    • Checks should not be sent to ISAC during the school year
    • Schools will receive a notice from ISAC in early June that will indicate the refund amount due.

A Check Return Form should accompany all refund checks sent to ISAC

    • Clearly document the amount being returned for each student.
    • If one check is sent for MAP and IIA, two Check Return Forms should be completed.
map budget reporting
MAP Budget Reporting
  • Schools report tuition and mandatory fees to ISAC each year via the MAP Budget Packet
    • Due by June 1 preceding each academic year
    • Must also submit a copy of the tuition refund policy with the budget packet
  • Packets for 2009-10 will be posted to College Zone in mid-April
isac military programs
ISAC Military Programs
  • Illinois Veteran Grant (IVG)
  • Illinois National Guard (ING) Grant
  • Both are entitlement programs
    • Awarded to all eligible applicants regardless of funding level
      • Proration occurs if there is not enough funding
    • Available at all four-year public universities and public community colleges
      • Participating schools must complete a budget packet by June 1 each year
      • Will be posted to College Zone in mid-April
ivg program
IVG Program
  • Eligibility
    • Served at least one year of federal active duty
    • Honorable discharge
    • Illinois residency requirements
  • No minimum enrollment requirement
  • Pays tuition and mandatory fees
  • Receive benefits for four academic years of full-time enrollment (120 units)
ivg program1
IVG Program
  • Application can be submitted anytime during academic year
    • Only need to submit one time
    • Must also include DD-214, Member 4 copy
  • Student receives notice of eligibility by mail
    • Applicant must notify school of his/her eligibility no later than the last day of classes for the term for which the grant is requested
  • Schools can access eligibility data and IVG benefit history via My Zone at
ivg payment process
IVG Payment Process
  • Payment claims are submitted via My Zone
  • Deadline dates for submitting claims are:
    • September 15 – summer term
    • January 15 – fall term
    • May 25 – spring term (second semester/second & third quarter)
    • July 31 – all claims, including supplemental claims
  • For 2008-09
    • Summer term claims were paid at 100%
    • Fall term claims were paid at 83.22%
ing grant
ING Grant
  • Must be active and have completed one year of service in the Illinois National Guard
  • No minimum enrollment requirement
  • Receive four full academic years of benefits (120 units)
  • Online application process
    • New application must be submitted each year by:
      • October 1 — first term
      • March 1 — second semester, second and/or third quarter
      • June 15 — summer term
  • Grant pays tuition and certain fees
ing grant notification and payment process
ING Grant Notification and Payment Process
  • Award Announcements
    • Qualified student applicants receive a notice of eligibility from ISAC by mail
    • Announcement rosters are made available to schools via My Zone in College Zone
  • Payment
    • Payment rosters are made available to schools in My Zone after each application deadline has passed and all apps have been processed
    • Roster must be completed and submitted to ISAC no later than 30 calendar days after payment roster has been posted
      • Spring 2009 rosters are due by April 19
teacher programs
Teacher Programs
  • Illinois Future Teachers Corps (IFTC) Program
  • Minority Teachers of Illinois (MTI) Scholarship Program
  • Illinois Special Education Teacher Tuition Waiver (SETTW) Program
  • Golden Apple Scholars of Illinois Program
  • Illinois Teachers and Child Care Providers Loan Repayment Program
iftc program
IFTC Program
  • Intended for academically talented students pursuing a teaching career in Illinois
    • Replaced ITEACH Teacher Shortage Scholarship Program (previously DeBolt) in July 2003
  • Eligibility criteria:
    • Must be at or above the junior level
    • Must be enrolled at least half-time
  • Requires five-year teaching commitment
iftc program1
IFTC Program
  • Awards
    • Up to $5,000 or $10,000 a year, depending upon teaching commitment made
    • Can be used for tuition, fees, room and board or commuter charges (cannot exceed COA)
  • Awarding priority given to:
    • Timely renewal applicants
    • Combination of other factors
      • Grade point average
      • Financial need
      • Minority status
      • Commitment to teach in a shortage discipline or hard-to-staff school
mti scholarship program
MTI Scholarship Program
  • For minority students enrolled in a teacher education program
  • Eligibility Criteria:
    • Undergraduate or graduate student
      • includes freshmen
      • may give preference to juniors and above
    • Must be enrolled at least half-time
  • Requires a one-year teaching commitment for each year of scholarship received
mti scholarship program1
MTI Scholarship Program
  • Awards
    • Up to $5,000 per year for 8 semesters/12 quarters
    • Can be used for tuition, fees, room and board or commuter charges (cannot exceed COA)
  • Awarding priority given to:
    • Timely renewal applicants
      • Preference for those in junior status and above
    • 30% of funds are reserved for male students until January 1
iftc and mti tesp
  • The two programs are referred to as Teacher Education Scholarship Programs or TESP
  • Same application for both programs:
    • Teacher Education Scholarship Programs Application
    • Interactive online application
      • Requires State of Illinois digital ID
  • Cannot receive both awards in one academic year
  • Renewal applicants are notified when new application is available
  • Priority application filing date is March 1 (prior to the start of the academic year)
tesp awarding payment
TESP Awarding & Payment
  • Initial Certification
    • Schools must complete online via My Zone to verify enrollment for both timely and untimely applicants
  • Award Notification
    • Award announcements letters sent to students by ISAC
    • Award announcement information for eligible students is provided to schools in My Zone
  • Payment Process
    • Payment Request Rosters are made available to schools via My Zone
    • Check regularly for new rosters
settw program
SETTW Program
  • For students pursuing a degree in special education
    • Undergraduate and graduate students
  • Recipients are exempt from tuition and mandatory fees at any of the 12 public universities in Illinois
  • Requires a teaching commitment
  • 250 waivers awarded each year
settw program1
SETTW Program
  • Applicants must complete the Illinois Special Education Teacher Tuition Waiver Application
  • Priority consideration deadline is March 1 (prior to start of the academic year)
  • A Notice of Eligibility is sent to each qualified applicant by July 1
  • Verification Rosters are sent to schools to verify enrollment status and eligibility in early fall
golden apple scholars of illinois
Golden Apple Scholars of Illinois
  • Students are nominated by teachers, counselors, principals
    • Nomination period: April 1 – November 30
    • Eligibility, application process and awarding is handled by Golden Apple Foundation
  • Up to 125 scholars are selected each year
  • Requires a five-year teaching commitment
  • Scholars receive:
    • $2,500 per year for first two years from Golden Apple
    • Up to $5,000 in junior and senior year from IFTC
      • Students agreeing to teach in shortage discipline may receive up to $10,000 in junior and senior year from IFTC
illinois teachers child care providers loan repayment
Illinois Teachers & Child Care Providers Loan Repayment
  • To be eligible:
    • Must first qualify for Federal Stafford Loan Cancellation for Teachers Program
      • Cancels up to $5,000 if the borrower teaches full-time for five consecutive years in a low-income school
    • Must complete teaching requirement at an Illinois school
  • Applicants must:
    • complete an ISAC application
    • provide documentation of teaching service in Illinois
  • Note: The Federal Child Care Provider Loan Forgiveness Program is no longer available.
high school scholarship programs hssp
High School Scholarship Programs (HSSP)
  • Selection based on 6th semester data of high school students
      • ACT or SAT score, class rank and GPA
    • State Scholar Program
      • Recognition only; no monetary award
    • Merit Recognition Scholarship (MRS)
      • $1,000 award during freshman year of college
    • Robert C. Byrd Honors Scholarship
      • Federally-funded program
      • $1,500 per year for up to four years
byrd notification and payment process
Byrd Notification and Payment Process
  • Lists identifying eligible students are sent to high schools by May 1
    • Notices are sent to new and renewal Byrd Scholars in April with an Eligibility Certification Form that is due to ISAC by July 15
  • Payment Request Rosters are sent to schools in the fall
    • 2008-09 payment claims are due by May 15
nurse educator scholarship program
Nurse Educator Scholarship Program
  • Covers tuition and fees and provides a cost of living stipend not to exceed $10,000 for up to eight semesters of study
  • Recipient is required to work in Illinois for 5 years as a nurse educator
  • Application/promissory note and administrative rules are available on College Zone
  • 18 schools participating
nurse educator loan repayment program
Nurse Educator Loan Repayment Program
  • Provides grants of up to $5,000 per year to nurse educators who have instructed practical or professional nurses in an approved Illinois institution for at least the past 12 consecutive months prior to the date of each application
    • Grant dollars must be used to pay existing student loan debt
    • Can receive for a period of no more than four years
  • Application is available on College Zone
veterans home nurse loan repayment program
Veterans’ Home Nurse Loan Repayment Program
  • Provides grants of up to $5,000 per year to nurses who have worked in veterans’ homes in Illinois for 12 consecutive months
  • Grant dollars are to be used to pay down recipient’s existing student loan debt.
  • Application is available on College Zone
other targeted programs
Other Targeted Programs
  • Bonus Incentive Grant (BIG) Program
  • Grant Programs for Dependents of Police/Fire/Correctional Officers
  • Higher Education License Plate (HELP) Program
  • Optometric Education Scholarship Program
  • Student-to-Student (STS) Grant Program
bonus incentive grant big
Bonus Incentive Grant (BIG)
  • Provides an incentive to use proceeds from Illinois College Savings Bonds at Illinois colleges and universities
  • Incentives range from $40 to $440
  • Application is available on College Zone Web site
  • Application becomes available August 1
    • Deadline to submit is May 30 of the academic year for which BIG is being requested.
    • Should submit on or as soon after August 1 as possible
grant programs for dependents of police fire correctional officers
Grant Programs for Dependents of Police/Fire/Correctional Officers
  • Grant program for the spouse and children of Illinois police, fire and correctional officers killed or at least 90% disabled in the line of duty
  • Recipients must be enrolled at least half-time in undergraduate or graduate study
  • Provides payment toward tuition and mandatory fees for 8 semesters or 12 quarters
  • Factored into the financial aid package prior to receiving MAP gift assistance
grant programs for dependents of police fire correctional officers1
Grant Programs for Dependents of Police/Fire/Correctional Officers
  • ISAC application must be submitted each year
    • Deadline dates are:
      • October 1 for consideration for all terms
      • March 1 for consideration for second semester/second and third quarter
      • June 15 for consideration for summer term
  • Payment request rosters are sent to schools each term after the application deadline has passed.
higher education license plate help program
Higher Education License Plate (HELP) Program
  • Provides grant money to students who attend Illinois institutions that participate in the special collegiate license plate program
    • A portion of the proceeds of plates sold are used to fund the program
  • Funds are sent to each institution at the beginning of ISAC’s fiscal year
  • Institutions determine the amount of each grant according to program guidelines
  • Recipients must complete the FAFSA and show financial need
  • Grant is applied to tuition and mandatory fees
optometric education scholarship
Optometric Education Scholarship
  • Provides scholarship to students pursuing a graduate degree in optometry at the Illinois College of Optometry
  • Pays tuition and mandatory fees for two semesters or three quarters
  • 10 scholarships are awarded each year
  • Recipients must agree to practice optometry in Illinois for one year for each year of assistance received
student to student sts grant program
Student-to-Student (STS) Grant Program
  • Need-based program for undergraduate students enrolled on at least a half-time basis
  • Funds are from voluntary contributions of students at the college or university and matching grants from ISAC
    • Second quarter payment claims for 2008-09 are due by April 15
isac program review
ISAC Program Review
  • Most Common Findings
    • Illinois residency verification
    • MAP reconciliation
    • Overbilling
    • Satisfactory academic progress either not in compliance or not monitored


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