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EUROnu Project Costing Tool - Annual Meeting Summary

The EUROnu Project Costing Tool discussed centralizing costing data, standardizing calculation methods, and collaborative functionalities for comparing different configurations. It also covered PBS setup, node properties, estimates, escalation factors, uncertainties, extraction capabilities, and work processes. Further improvements focused on comparing scenarios, calculation methods, PBS configuration, and establishing a Costing Knowledge Base. The meeting concluded with planning for EUROnu setup, user rights based on CERN Nice accounts, and data loading responsibilities.

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EUROnu Project Costing Tool - Annual Meeting Summary

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  1. Project Costing Tool EUROnu Annual Meeting – 3rd June 2010 Jurgen De Jonghe / Benoît Daudin – CERN, GS-AIS-PM

  2. Agenda Main objectives Tool functionalities Further improvements EUROnu setup planning 03-June-2010 Project Costing Tool - EUROnu 2

  3. Main objectives Centralize costing data Standardize calculation methods Collaborative tool (web application) Compare the various EUROnu configurations 03-June-2010 Project Costing Tool - EUROnu 3

  4. Tool functionalities Project Breakdown Structure Estimates on PBS nodes Calculations Reports 03-June-2010 Project Costing Tool - EUROnu 4

  5. PBS Edition Basic operations PBS selection according your access rights PBS Status : Active, Frozen or Test 03-June-2010 Project Costing Tool - EUROnu 5

  6. PBS: Tree Structure with 6 levels Level 0 - Project Level 1 - Beam and Services Level 2 - Domain Level 3 - Sub-Domain Level 4 - System Level 5 - Component Level 6 – Sub-component 03-June-2010 Project Costing Tool - EUROnu 6

  7. PBS: node edition – UI interface Create Delete Re-order 03-June-2010 Project Costing Tool - EUROnu 7

  8. PBS: node edition – Excel file Initial setup Large modifications No user interface to directly upload data 03-June-2010 Project Costing Tool - EUROnu 8

  9. PBS: node properties •Name •Date of estimate •Technical uncertainty •Document link (EDMS, CERN system) Common •Multiplicity •Industrial index •Technical responsible and expert •Expected offers Level specific 03-June-2010 Project Costing Tool - EUROnu 9

  10. Estimates on PBS node (1/2) 3 phases : Industrialisation and tendering, Procurement, Reception Start date and duration Manpower •Proportional Cost •Fixed Cost •Proportional Cost •Currency Material 03-June-2010 Project Costing Tool - EUROnu 10

  11. Total cost of a PBS node One Reference Currency Exchange rate at the estimate date Multiplicity applied to Proportional Estimates Escalation factors Cost at the current date Current version: •Material costs calculated in CHF •Manpower costs calculated in Men Years 03-June-2010 Project Costing Tool - EUROnu 11

  12. Escalation factors – CLIC example Machine and Construction indexes 03-June-2010 Project Costing Tool - EUROnu 12

  13. The total cost Cp (t) of an item p of the PBS Cp(t) = Sum { ni∙ [ei(t)/ ei(ti)] ∙ ri(ti) ∙ Xi(ti)} i the types of the items composing p nithe multiplicity of the item i if proportional estimate rithe exchange rate at the estimate date Xithe estimate amount of the item i eithe escalation factor of the item i t the calculation date tithe estimate date of the item i 03-June-2010 Project Costing Tool - EUROnu 13

  14. Estimation extractions (1/2) Calculation feature from the PBS view 03-June-2010 Project Costing Tool - EUROnu 14

  15. Estimation extractions (2/2) • Filters and dimensions • Excel Export Crosstab report 03-June-2010 Project Costing Tool - EUROnu 15

  16. Uncertainties – CLIC example Technical uncertainty Price Total uncertainty uncertainty sdesign sindustry stotal Known technology 0.1 r.m.s of sdesignand sindustry 0.5/expected offers Extrapolation from known technology 0.2 Requires R&D 0.3 03-June-2010 Project Costing Tool - EUROnu 16

  17. Further improvements Compare different configs/scenarios Calculation methods PBS content configuration (levels, fields,...) Costing Knowledge Base (parameterized?) EUROnu projects 03-June-2010 Project Costing Tool - EUROnu 17

  18. Work process • Analytical • Scaling Define / Update PBS Work on estimates Enter data in the tool and produce reports Freeze a version 03-June-2010 Project Costing Tool - EUROnu 18

  19. EUROnu setup planning PBS definition in an Excel file •Easier to start with •Faster for large amount of data •Template will be sent to Work Packages second week of June User and access rights – based on CERN Nice account – June Access to the application from July Contact: costing-euronu-panel@cern.ch Group responsible for collecting data and for loading them 03-June-2010 Project Costing Tool - EUROnu 19

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