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Speed Weeding the Garden

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Speed Weeding the Garden Developing evaluation criteria Contracting with library movers Negotiating process with library storage facility Purchasing supplies Barcode scanners and printers Markers/dots for color coding Cardboard storage trays Assembling teams

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Speed Weeding the Garden
  • Developing evaluation criteria
  • Contracting with library movers
  • Negotiating process with library storage facility
    • Purchasing supplies
        • Barcode scanners and printers
        • Markers/dots for color coding
        • Cardboard storage trays
  • Assembling teams
  • Documenting weeding procedures
  • Establishing timelines to allow parallel processes
  • Generating reports and lists to assist with weeding decisions
      • Materials already in storage
      • Monographic series indexed in Medline
      • Brandon-Hill Lists
      • Journal volumes in electronic format
  • Planning for uninterrupted patron and library services
  • Marking volumes for discard, retention and storage
  • Measuring linear feet and counting volumes
  • Reading barcodes for discards and storage
  • Changing location codes and deleting records
  • in ILS using barcodes
  • Monitoring the move for quality control

Problem: How to accelerate the process of a project intended to take one year

Speed Weeding: When Space Needs are on the Horizon

Karen Grigg, Associate Director, Collection Development Services; Charlie S. Lackey, AHIP, Assistant Director, Cataloging and Bibliographic Services;

Beverly Murphy, AHIP, Assistant Director, Marketing and Publications and Webmaster; Richard A. Peterson, AHIP, Deputy Director; and Patricia L. Thibodeau, AHIP, Associate Dean for Library Services & Archives, Duke Medical Center Library & Archives, Durham, NC

Weed-free Garden on the Horizon!

Existing Garden

Most pre-1985 journals stored

Most pre-1995 books stored or de-selected, depending on usage

Duplicates and rarely used materials discarded

Post-1995 and heavily used books kept

Majority of conference proceedings and foreign titles deselected due to low usage

  • Weeding project already planned
  • Largest floor of library reassigned to health system
  • Major space crunch on campus
  • Collection to be weeded and moved in four months!
  • Off-campus storage provided opportunities for choices
    • Retain in collection
    • Store off-campus
    • De-select item
    • Offer to UNC Chapel Hill’s Health Sciences Library

Tending the Garden

  • Benefits from partnership with School of Medicine and Health System
    • Funding for storage
    • Free copying/scanning of stored items
    • Renovations to library
  • Fewer stacks needed, creating more space for patrons
  • Collection more relevant and easier to use
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