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Let s talk Organization schemes and metrics for Preservation planning and management negotiation in Web archiving inst

Changes in role distribution between library and IT staff. BEFORE (prints)Selectione.g acquisitions, legal deposit, dealing with publishersDescriptione.g cataloguingConservatione.g stacks managementCommunicationin the reading rooms

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Let s talk Organization schemes and metrics for Preservation planning and management negotiation in Web archiving inst

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    1. Let’s talk! – Organization schemes and metrics for Preservation planning and management negotiation in Web archiving institutions Gildas Illien Head of Digital legal deposit Bibliothčque nationale de France, Paris. Gildas.illien@bnf.fr

    2. Changes in role distribution between library and IT staff BEFORE (prints) Selection e.g acquisitions, legal deposit, dealing with publishers Description e.g cataloguing Conservation e.g stacks management Communication in the reading rooms… TODAY (digital) Selection Domain harvesting, dealing with hosts and webmasters Description Large scale indexing Conservation Back ups, checksums, ingests, conversions… Communication Performance, designing new research tools, using online services…

    3. Confusion.

    4. Trouble. The librarian: « I want my collections. I want quality. I want security. I don’t know how it works but this is what I want and the IT doesn’t do it right. » The engineer: « I really don’t know why they want all that stuff, but it’s really costing me a lot of storage, computing and stress. » The manager: « Those guys can’t talk to each other. How can I make them work together? How can I explain what they’re actually doing to my boss so that we get funding? Uhh… but what are they actually doing? »

    5. Case study from BnF: backing up the web archive in the repository

    6. Web archiving and preservation communities: a new distribution of roles?

    7. Enablers Organization describe processes clarify roles and tasks design appropriate tools Concepts, terminoloy e.g « a seed» e.g « a job » Metrics Addressing the needs of all stakeholders designed for business relationships designed to assess value and costs

    8. Metrics aren’t easy: challenges of Web archiving measurement Scalability : the Web is big. Internationalization : the Web is global.

    9. The challenges of Web archiving measurement Virtuality and multiplicity of document types : the Web is intangible and diverse. Twilight zones : the Web is for everybody and everything. Web document structure : the Web is a puzzle.

    10. Sites and seeds: Metrics for collection development Seeds & orders collection targets = orders for the I.T. Seeds = a URL + settings scope and priority of orders Jobs & collections Orders & seeds grouped into bigger packages A job is a list or a "queue" of seeds to be harvested together as a consistent work package

    11. Files and bytes: Metrics for collection processing Number of files or URIs Size (TB/GB) Counting and sorting by MIME types (W)ARC files

    12. Metrics for collection management How can we demonstrate and measure the cost of web archiving? Hardware & software + direct computing costs + labor costs How can we demonstrate and measure the value of web archives? Scientific or heritage value Scarcity and risk analysis Usage demonstrate that harvesting is a valuable way to manage collections because it is an economic one

    13. Core metrics

    15. Conclusion: coming next, a new ISO work item ISO TC46 SC8, proposed a new working group be formed to examine the collection of internet resources and quality issues. They intend to write a technical report, with the working title « Statistics and quality issues for web archiving. »  First meeting in December, Berlin.

    16. Thank you – Q&A gildas.illien@bnf.fr Image credits: http://www.flickr.com/groups/librariancards/ http://www.flickr.com/photos/library_of_congress/2179849046/ http://switchzoo.com http://www.flickr.com/photos/generated/501445202/ http://www.flickr.com/photos/wordridden/284901102/ http://www.flickr.com/photos/serenejournal/2056094466/ http://www.desordre.net/

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