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Evaluating and Terminating the Project. Key Concepts Evaluation Measurement Auditing the Project. Background. A project evaluation appraises the progress and performance relative to the project’s initial or revised plan.

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evaluating and terminating the project

Evaluating and Terminating the Project

Key Concepts

Evaluation

Measurement

Auditing the Project

background
Background
  • A project evaluation appraises the progress and performance relative to the project’s initial or revised plan.
  • Also appraises project against goals and objectives set for it during selection process.
  • Projects should be evaluated at a number of crucial points.
  • Purpose is to improve process of carrying out project.
evaluation criteria
Evaluation Criteria
  • Original criteria for selecting and funding project
  • Success to date
  • Business/Direct Success
  • Future Potential
  • Contribution to Organisation’s Goals
  • Contribution to Team Member Objectives
measurement
Measurement
  • Measuring performance against planned budgets and schedules straightforward
  • Earned value analysis more complicated
project auditing
Project Auditing
  • The Audit Process
    • Timing depends on purpose
    • Three Levels
      • general audit
      • detailed audit
      • technical audit
steps in project audit
Steps in Project Audit
  • Familiarise audit team with requirements of project
  • Audit project on-site
  • Write up audit report
  • Distribute report
behaviour aspects
Behaviour Aspects
  • Audit team must have free access to anyone with knowledge of the project
  • Project team members rarely trust auditors
  • Audit team must understand politics of project team
  • Information must be confirmed
  • Project team should be made award of in-process audit
  • No judgmental comments
the audit report
The Audit Report
  • Introduction
  • Current Status
  • Future Project Status
  • Critical Management Issues
  • Risk Analysis and Risk Management
  • Final Comments
project termination
Project Termination
  • When to Terminate a Project
    • Sunk Cost Approach
      • whether organisation is willing to invest the time and cost required to complete the project
    • Two Other Criteria
      • the degree to which the project has met its goals
      • the degree to which the project qualifies against a set of factors associated with success or failure
types of project termination
Types of Project Termination
  • Project Extinction
  • Termination-By-Addition
  • Termination-By-Integration
  • Termination-By-Starvation
the termination process
The Termination Process
  • Decision made by broad based committee of senior managers
  • Termination process should be specified in project plan
  • Termination manager
the project final report
The Project Final Report
  • Project Performance
  • Administrative Performance
  • Organisational Structure
  • Project Management Techniques