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Michigan Department of Education Cash Management System PowerPoint Presentation
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Michigan Department of Education Cash Management System

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Michigan Department of Education Cash Management System

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  1. Michigan Department of EducationCash Management System Craig Thurman Office of Financial Management July 30, 2008

  2. Cash Management System CMS replaces the Grants Cash Management and Reporting System (GCMRS) • New technology • Increased functionality • Improved usability • Integration with MEGS • Improved security • Fiscal monitoring tools • New accounting procedures

  3. Functions for Recipients • Request funds • Certify fund requests • Report and certify final expenditures • View data • Control access

  4. Functions for MDE • Monitor and control cash disbursements • Authorize disbursements to recipients via MAIN

  5. CMS: Accessing the Website https://mdoe.state.mi.us/cms

  6. Security Level Access and Options Number 1-Recipient Certify • Request funds for a project • Certify funds requests • Report final expenditures • View data • Control access • Maintain business contacts • Certify final expenditures

  7. Security Level Access and Options Number 2-Recipient Enter • Request funds • Report final expenditures • View data • Maintain business contacts

  8. Security Level Access and Options Number 3-Recipient View • View data • Maintain business contacts

  9. Requesting Funds for a Project • Active projects are listed • Click column headers to sort the list • Select the project

  10. Requesting Funds for a Project • Enter Interim Cumulative Expenditures • Enter Advance Amount, click “30 Day Advance”, if applicable • Save. CMS calculates Current Total Cash Request. • Navigate: List, Previous, Next

  11. Viewing Data • View your CMS data • Payment Ledger • Disbursements • Export to spreadsheet

  12. Payment Ledger

  13. Disbursements

  14. Controlling Access • Control users with Recipient Enter and Recipient View access • E-mail Contact? Will also receive copies of automated CMS e-mails

  15. Maintaining Business Contact • Business Contact will receive CMS automated e-mail notices

  16. CMS System Generated Notices • Final Expenditure Report due • Final Expenditure Report delinquent • Overpayment • Reopened Final Expenditure Report • Disbursements

  17. FINAL EXPENDITURE REPORTS

  18. Contact Information CMS: Debby Roberts at (517) 335-0534 CMS Security: Janet Brown at (517) 335-0550 EmailMDE-cms@michigan.gov Website https://www.mdoe.state.mi.us/cms/