Newsroom 2.0 Tridion guide 08.12.2011 Antti Ihalainen WW CS Ops
Newsroom 2.0 Tridion guide • This guide will cover the actions required from CMs and country PR people to finalize, review and publish the Newsroom 2.0 for their country. • Please check http://teams8.sharepoint.hp.com/teams/csops/Shared%20Documents/Forms/AllItems.aspx?RootFolder=%2fteams%2fcsops%2fShared%20Documents%2fNewsroom%202%2e0&FolderCTID=&View=%7b486E0BB3%2d42AE%2d49DB%2d8583%2d894219C93596%7dfor latest version of this guide! This guide will get updated as the deployment continues. Later Emily Goh will create a separate guide for Newsroom maintenance that will then continue to be updated after the deployment is all done.
Deployment process • After you get this guide the finalization can begin. • All new components have centrally been published to stage for you. • Please republish all existing 2008-2011 Press Releases live and stage now if not done so yet. There is no impact on live Newsroom. • I will send CMs request to review translated components as soon as they are back from translation (about a week more). However, finalization work can begin now as long as these components sent for translation are not touched. There is a list of these components on next slide. • Locales can go live individually as soon as they are done with finalization and reviews. Email Emily Goh & Antti Ihalainen when you are done. • EOB November 30this the deadline for the rollout.
Support • Emily Goh, Antti Ihalainen & CS Ops are ready to assist you when needed. Emily will also host support calls late October / early November. • If you need support please submit a SPRInt tool support ticket - https://external1.collaboration.hp.com/external/SPRInt/Lists/Service%20List%20Tools%20Support/CreateForm.aspx?SID=999999. To maintain consistency, put “Support for Newsroom 2.0 deployment” in the ticket title field. This Sprint support is available now during deployment and also afterwards during regular maintenance.
MANDATORY ADDITIONAL INFO • Go to folder http://teams8.sharepoint.hp.com/teams/csops/Shared%20Documents/Forms/AllItems.aspx?RootFolder=%2fteams%2fcsops%2fShared%20Documents%2fNewsroom%202%2e0&FolderCTID=&View=%7b486E0BB3%2d42AE%2d49DB%2d8583%2d894219C93596%7dand download these mandatory additional documents: • 1) Word document ”Newsroom redesign – Functional Specifications.docx”. This document describes all Newsroom 2.0 functions in such detail that we just cannot cover in this short training. • 2) Excel document ”newsroom components in translation”, this is the list of components being translated right now. Non-English locales: please do not touch these components until the translations are ready = component has been localized and released for you to edit.
Operational Enhancements • Better support for time sensitive launches (allow publish of articles ahead of time with metadata controlling when content becomes exposed) • Allows precisely setting when content will become visible • Removes risk due to full publishing queue • Helps to mitigate disruption when publishing freezes are planned • Detail page will return 404 if press release is “pre-release” (would improve ability to remove link from search engines) • Fully backward compatible, but with improved ability to create more visually engaging content for future articles • Support for embedding video, quote, graphics via templated approach (instead of having to insert html/class references into RTF field)
Landing page design • Marquee/Banner at top of page • Search Results functionality (driven from calls to FASTwith results being displayed within the page) • Lists of Links with varying visual presentation • RSS feeds, including Twitter, HP Blogs and Meltwater 1 2 3 4
News Release detail page 1 2 3 4 5 • Content Type/Date • Link to Press Kit • Share/Print • Contextual Links to News Finder to View Articles of Similar Topics Link to Media contacts About HP Boilerplate Optional Legal Disclaimer placement 6 7
New Pages • News Finder (formerly integrated into landing page, now an independent page)
New Pages (cont'd) • Press Kit • The Press Kit is a collection of materials and collateral relevant to a particular topic. It can contain multiple news releases, collections of images, event announcements, videos, links to executive biographies, and other relevant links to related content.
New Pages (cont'd) • Media Contacts • The Media Contacts page is designed to provide a summary of all media contacts within a company, grouped by the area of the business they support. On initial load, each of these lists is collapsed with a + sign showing to enable expansion of each individual area, and options to expand all or collapse all
New Pages (cont'd) • International Media Contacts • This page is a list of links pointing to local Media contacts page per locale.
New Pages (cont'd) • Library of Corporate Images and B-Roll • Here journalists can download images provided by HP and the official corporate video “B-Roll”.
URL Structure • Landing page: /cc/ll/hp-news/newsroom.html • News Release: /cc/ll/hp-news/press-release.html?id=tcmID&page_title=[page_file_name] • Press Kit: /cc/ll/hp-news/press-kit.html?id=tcmID&page_title=[page_file_name] • Newsfinder: /cc/ll/hp-news/online-news.html • International media contacts: /cc/ll/hp-news/international-media-contacts.html • Media contacts by country: /cc/ll/hp-news/media-contacts.html • Corporate images and b-roll: /cc/ll/hp-news/corporate-images.html
Image Acquisition (Required Sizes) • Landing - Banner size (633w x 210h) • Press Kit – Optional Banner – 633w x 210h • Press Kit – Image Gallery • Thumbnail image (65w x 65h) • Landscape large image (350w x 260h) • Portrait image (225w x 300h) • Press Kit – Video listing (175w x 117h) • Press Kit Executive Biographies (61w x 61h) • Media Contacts – small picture (61w x 61h) • Corporate Images & B-Roll • Executive Images (100w x 115 h) • All other image sizes same as Press Kit Image Gallery • Image weight must be kept under 70k just like before.
IMPLEMENTATION * This section shows basic initial localization and deployment that needs to happen for the rollout. * Deployment activities need to be done by hp.com Country Managers + local PR persons / agencies.
About the site structure in Tridion • Every Newsroom 2.0 ”page” is built from several components that can reside in many folders. • There are for example separate components for page title, many links, images and so on. One News Release consists of several components in one main folder and two subfolders. • Therefore it is very important to pay special atention to the folder structure in Tridion, where the components are in relation to each other. • We will try to provide example components for each page so every folder and subfolder would have at least one component pre-filled with real (corporate) content that you can reuse or rewrite if needed. • If you need to publish articles on ”old” newsroom you need to use the new component, but just fill in the needed fields and publish, it will show up on the ”old” newsroom. • If you see @ on any URL = leave as-is
Please Remember • If you are editing unlocalized components, when you first open the component you get this popup. Please always choose middle option “Localize this item….”. Never choose first option “Edit the parent item” as that will mess the component up for all countries. If you just want to take a peek and not change anything, you can choose last option “Open the shared item in read-only mode”
1. Landing Page • Landing page consists of the following components: • 1.1 Marquee Banner (up to 3 banners) • 1.2 Latest News Releases • 1.3 Latest Press Kits • 1.4 HP In The News – RSS Feed • 1.5 List of Links: News Archive • 1.6 Find HP News (Blue dropdown) • 1.7 List: Newsroom Topics • 1.8 List of Links: Quick Links • 1.9 HP in Social Media – List of Links • 1.10 HP Corporate Twitter – RSS Feed • 1.11 HP Corporate Blog – RSS Feed • How to edit each one of these is described on the next slides.
1. Landing Page II • The Landing Page content component itself is at 17 Country\Building Blocks\Content\Newsroom Content\Newsroom 2.0\Landing Page\Page confuguration: Newsroom Landing Content. • Only thing you might need to edit there is the first section for Marquee banner. Please ensure that the banner listed on ”component” field is the correct one, How-to is on the next slide. • You can use as default banner ”Newsroom Marquee Gradient” that just adds greenish bar and text ”HP Newsroom – your source for the latest news” (will get this translated soon centrally), please see how it looks like here: http://g9t0720g.houston.hp.com:50002/ie/en/hp-news/newsroom_v2.html. • Please do not edit anything else on this component unless asked to.
1.1 Marquee Banner II • Max 3 banners can be shown. Please select/create at least one banner. • Upload your banner image(s) to 02 WW Content Master\Building Blocks\Content\Newsroom Content\ Newsroom 2.0\Landing Page\Marquee Banner\Images so that all can reuse your images. Image size is 633w x 210h. • Go to 06-07 Country\Building Blocks\Content\Newsroom Content\Newsroom 2.0\Landing Page\Marquee Banner. Edit the given banner component or create a new component. You can enter up to 3 banners and all banners you use must be in the same component. Fields marked with * must be filled out. URL is not mandatory = banner is then non-clickable. • Save & close. • Go 2 slides back and map this banner component to the Landing Page if you created a new component for it.
1.2 Latest News Releases II • Go to 06-07 Country\Building Blocks\Content\Newsroom Content\Newsroom 2.0\Landing Page\Latest News Releases folder. • Ensure Link and Title components have correct translations, fix if needed. • Latest News Releases component in that same folder has the Search profile field but value is same for all as shown here so no need to edit unless broken. • Leave other fields and selections as-is for now.
1.3 Latest Press Kits • Go to 06-07 Country\Building Blocks\Content\Newsroom Content\Newsroom 2.0\Landing Page\Latest Press Kits folder. • Ensure Blue Button and Title components have correct translations, fix if needed. • Open Latest Press Kits component in that same folder, it has the Search profile field but value is same for all as shown here so no need to edit unless broken. • Leave other fields and selections as-is for now. • FYI: Press kits will be by default not shown on the Landing page, as so many locales will not have them.
1.4 HP In The News – RSS Feed II • This feed is in use in U.S. only so this section is optional for all others. • Go to 06-07 Country\Building Blocks\ Content\Newsroom Content\Newsroom 2.0\Landing Page\HP in the News folder. • Ensure Title component is correctly translated, fix if needed. • Open HP in the News – RSS feed component in that same folder, add the correct Source URL (if in use). • Select “No” if this RSS feed should not show up on your Landing Page. • Leave other fields and selections as-is for now. • Save & close.
1.5 List of Links: News Archive II • Go to 06-07 Country\Building Blocks\ Content\Newsroom Content\Newsroom 2.0\Landing Page\News Archive folder. • Ensure all Link and Title components are correctly translated, fix if needed. • Open List of Links: News Archive component in that same folder, ensure that this box shows all years you want to show on the Archive section. If you need to add more, the Links for each year are on this same folder. • Leave other fields and selections as-is for now. • Save & close.
1.6 Find HP News (Blue dropdown) II • Go to 06-07 Country\Building Blocks\ Content\Newsroom Content\Newsroom 2.0\Shared Elements\Find HP News. • Ensure all Link and Title components are correctly translated, fix if needed. • Open Find HP News - Blue Dropdown component in that same folder, ensure that this box shows all links you want to show on the Blue dropdown section, this below is the default view so if this is OK, leave it as-is. • Leave other fields and selections as-is for now. • Save & close.
1.7 List: Newsroom Topics • Skip this step for deployment; you need to re-classify all news articles first by using only the approved 14 topics, see chapter 2.2. Do this 1.7 a while after deployment. • These links can be added to Find HP News blue dropdown or create own link list. • Go to FAST tool at http://g1t0330.austin.hp.com:16089/sfe/search.fast?view=cleansheetsppublished&mode=multiField&s.sm.terms=csnewsroom&s.sm.fields=cssearchcollection&s.sm.types=simpleall&s.sm.terms=de&s.sm.fields=cscountry&s.sm.types=simpleall&s.si%28navigation%29.breadcrum. • Type your Country Code to search header & click Search. Leave other fields as-is. • Open “document topic” listing from right nav. • Note which Topics are most popular in your Newsroom, onnext slide you will need to create them to the Topics folder.
1.7 List: Newsroom Topics II • Go to folder 06-07 Country\Building Blocks\Content\ Newsroom Content\Newsroom 2.0\Shared Elements\Newsroom Topics folder. • Create new Link component for each Topic you listed on previous slide by clicking New Component icon on Tridion header. • Fill in mandatory fields as in the example on right. Enter “online-news.html?” and Topic Key on the Link URL field. • You can get Topic keys from 06-07 Country\Categories and Keywords\Facets\Newsroom facets\Topics,find the correct Topic and right-click -> Properties. • NOTE: The Link URL on screenshot on right is old format, the correct URL for “Customer Satisfaction” would be “online-news.html#facet=customer_satisfaction” = “online-news.html#facet=(place topic key here)”.
1.7 List: Newsroom Topics III • Stay on 06-07 Country\Building Blocks\ Content\Newsroom Content\Newsroom 2.0\Shared Elements\Newsroom Topics folder. • Ensure that Title component is correctly translated, fix if needed. • Open LIST: Newsroom Topics component in that same folder and place most popular Topics (you just created on previous slide) to the List of links box. • This below is just a test view so please ignore the Topics listed here. • Leave other fields and selections as-is for now. • Save & close.
1.8 List of Links: Quick Links II • Go to 06-07 Country\Building Blocks\ Content\Newsroom Content\Newsroom 2.0\Shared Elements\Quick Links folder. • Ensure that Link & Title components are correctly translated and links point to correct destinations, fix if needed. • LIST OF LINKS: Quick Links component in that same folder has the default links placed as they are in the image below, not mandatory to change them. • Leave other fields and selections as-is for now. • Save & close.
1.9 HP in Social Media – List of Links II • Go to 06-07 Country\Building Blocks\ Content\Newsroom Content\Newsroom 2.0\Shared Elements\HP in Social Media folder. • Ensure that Link & Title components are correctly translated and links point to correct destinations, fix if needed. • HP In Social Media - List of Links component in that same folder has the default links placed as they are in the image below, editing can be done but is not mandatory. • Leave other fields and selections as-is for now. • Save & close.
1.10 HP Corporate Twitter – RSS Feed • Go to 06-07 Country\Building Blocks\ Content\Newsroom Content\Newsroom 2.0\Landing Page\HP Data Central – Corporate Blog folder. • Ensure that Twitter Link & Title components are correctly translated, fix if needed. • Localize target URL on link if needed. • Open HP Corporate Twitter - RSS Feed component in that same folder. • Edit RSS feed source URL if needed. • Select “No” if this RSS feed should not show up on your Landing Page. • Leave other fields and selections as-is for now. • Save & close.
1.11 HP Corporate Blog – RSS Feed • Go to 06-07 Country\Building Blocks\ Content\Newsroom Content\Newsroom 2.0\Landing Page\HP Data Central – Corporate Blog folder. • Ensure that Corporate Blog - See More & Title components are correctly translated, fix if needed. • Open HP Corporate Blog - RSS Feed component in that same folder. • Edit RSS feed source URL if needed. • Select “No” if this RSS feed should not show up on your Landing Page. • Leave other fields and selections as-is for now. • Save & close.
2. News Finder • The h1 title is contained and translated in the News Finder folder (Text Header: Filter News Results) and includes count of total results in parentheses. • CLEAR ALL will be sourced from global Site Labels. • Translations for tab texts (also Text Headers) are in same News Finder page folder.
2.1 News Finder components • News Finder components are in folder 06-07 Country\Building Blocks\Content\Newsroom Content\Newsroom 2.0\ NewsFinder page. • Newsroom – Faceted Nav Menu is the component that defines page structure, but it is all set for you so no need to edit it. • Please ensure that the Text Header components have correct translations, fix & save if needed. • These are the mandatory Topics categories that will be used on News Finder, and ONLY these will be used worldwide. Do not invent / add other categories there. These are managed in Tab: Topic component in same folder and come from Categories and Keywords\Facets\Newsroom facets\Topics : • Strategic focus: Cloud, Strategic focus: Connectivity, Strategic focus: Digitization, Strategic focus: Software, Technology & Innovation, Global citizenship, Environment, Instant-On Enterprise, Converged Infrastructure, ePrint, Mobility, Touchscreen technology, webOS and Financial. • Only those topics show up on News Finder page Topic tab that have been mapped to at least one news article.
2.2 Re-classification of articles • Please note that all News articles / Press kits etc. using any other Topic categories will need to be re-classified by December 14th. • 1) Go to 06/07 country content > Categories and Keywords > Topics • 2) Go to the topic that will be obsolete (those not mentioned on previous slide), for example: Business Intelligence. • 3) Click on the topic and you will see that a list of articles which contain this topic are highlighted in the lower right pane. Select each article one by one and then choose either “unclassify” (if you just want to remove classification) or “reclassify” (if you want to replace it with a valid topic). So the best way is to select reclassify and choose a valid topic. • 4) Republish all changed articleswhen done. • You must not touch the pages created and owned by EB Solutionsteam. Those are non-press releases related so this rule doesn’t apply to EB news releases. EB pages will have “| book” at the end of the component name.
3. News Release Detail Pagepress-release.html?id=tcmID&page_title=[page_file_name]
3. News Release Detail Page Content Type & Date Anchor link to Press Kit section (if it exists) Share / Print; Share widget from Support section reused Contextual links to other articles sharing same Topics Media contacts Find HP News blue dropdown List of links
3. News Release Detail Page II • Link to Press Kit (if it exists) • Media Contacts • About HP Boilerplate • Legal Boilerplate • Note: • ** You should create your own news articles to the same folders as before (current folder structure: 06-07 Country\Building Blocks\Content\Newsroom Content\country content\year folder. Example: 06-07 Country\Building Blocks\Content\Newsroom Content\Ireland content\2011). Place the article title and body texts on subfolder Text or HTML Blocks and images and videos with text including quotes on subfolder Graphics Quotes or Videos with Text.
3.1 News Article component • Go to 06-07 Country\Building Blocks\Content\Newsroom Content\Newsroom 2.0\News Release Detail Page\Test News Release folder. • Open component Test article. • Here you see all elements that have been used to build this example article. • Article title and body texsts are placed on subfolder Text or HTML Blocks. • Images and videos with text including quotes are placed on subfolder Graphics Quotes or Videos with Text. • Editorial contacts are created and mapped from Newsroom 2.0\Editorial Contacts folder. • Legal disclaimer or boilerplate component islinked here (if needed) from Newsroom 2.0\News Release Details page folder.