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Lec. 11. Evaluation Process & Evaluation Criteria

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HETC Project University Development Grants (UDGs) Training Program for Proposal Writers. Lec. 11. Evaluation Process & Evaluation Criteria. PRINCIPLES. Objectivity Fairness Competence Professionalism Relevance to the results to be achieved. UDG Review Panel (UDGRP).

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HETC Project

University Development Grants (UDGs)

Training Program for Proposal Writers

Lec. 11. Evaluation Process & Evaluation Criteria

  • Objectivity
  • Fairness
  • Competence
  • Professionalism
  • Relevance

to the results to be achieved

udg review panel udgrp
UDG Review Panel (UDGRP)

UDGRP will consist of min 5 members

    • one of the Reviewers will be designated as the Anchor Reviewer

Appointed by the UGC/MoHE

Any potential conflict of interest should be prevented in the evaluation process

  • reviewers will not be allowed to evaluate proposals submitted by his/her own university or the institution that he/she has affiliation, financial connection or personal interest
key steps

Eligibility Check

Desk Evaluation

Site Evaluation



eligibility check
Eligibility Check
  • will be conducted by the MoHE
  • those satisfying the eligibility criteria will be forwarded for Desk Evaluation
  • Updated University/Institution Corporate Plan will also be forwarded to the review panel along with the proposal
desk evaluation
Desk Evaluation
  • Undertaken by a UDG Review Panel (UDGRP)
    • 5 members; One as the Anchor Reviewer
  • Carried out according to a set of evaluation criteria
  • Detailed Feedback will be provided to all
    • in the form of Reviewers’ Comments
desk evaluation1
Desk Evaluation
  • If the proposal meets the selection criteria only partially, then
    • Revise and Resubmit
  • If the proposal fully meets the selection criteria, then
    • Site Evaluation
site evaluation
Site Evaluation
  • By the same UDGRP that has conducted the Desk Evaluation
  • Main Objective
    • to assess the conformity between the written proposal & the ground realities, and
    • to draw a final judgement on the feasibility & implementability of the proposed plan
  • In particular
    • Validation of the data included in the proposal
    • Clarification of issues that have arose during the desk evaluation
    • Assessment of the university/institution’s commitment to the project activities outlined in the proposal
evaluation criteria
Evaluation CRITERIA

Relevance & Quality Enhancement

Institutional Commitment, Feasibility & Implementability

Efficiency & Effectiveness

relevance quality enhancement
Relevance & Quality Enhancement
  • Relevance – responsiveness to the social demand & labour market needs
    • universities are encouraged to make their programs more demand driven
  • Also, Relevance to the Results to be Achieved (Performance Targets)
  • Proposed plan should also be in line with the updated University/Institution Corporate Plan
relevance quality enhancement1
Relevance & Quality Enhancement
  • Proposal should demonstrate how the proposed activities would improve the quality & relevance of programs
    • as a result provide graduates with knowledge, capabilities, skills and attitudes required by the labour market and the society
    • special emphasis on the employability of graduates of Arts & Humanities, Management and General Sciences
  • Proposal should demonstrate the commitment to submit a separate proposal for improving the quality & relevance of the EDPs, where applicable
  • Innovation and creativity in designing the activities is encouraged and will be highly appreciated
relevance quality enhancement2
Relevance & Quality Enhancement

Corporate Plan

Mechanism & Design of Activities

Reviewers will look at

Improvements in Teaching & Learning Process

Improvements in Assessment Methods

Performance Targets

institutional commitment feasibility implementability
Institutional Commitment, Feasibility & Implementability
  • Institutional Commitment
    • Provision of Tangible Support to the Proposed Plan
  • Feasibility & Implementability
    • Availability of Physical & Human Resources
    • Availability of Required Conditions
    • Realistic Time Schedules
    • Some Examples of Hindering Factors
      • Unrealistic and/or Over Ambitious Targets
      • Over Optimistic Assumptions
      • Inadequate Number of Qualified & Experienced Staff to carry out the project activities
      • Other Limitations due to external factors
      • etc.
institutional commitment feasibility implementability1
Institutional Commitment, Feasibility & Implementability

Project Planning

Access to Data & Information

Space to carry out activities

Reviewers will look at

Physical & Human Resources

Proposed Budget

Activities & Activity Plan

Performance Targets

efficiency effectiveness
Efficiency & Effectiveness
  • Efficiency – Relationship between Input & Process
    • shows the degree of the proposed plan’s frugality in using resources
  • Effectiveness – Relationship between Process & output
    • shows the results of a process using specified resources to achieve the objectives
  • Proposed Budget should be based on Solid Rationale
    • efficient and effective use of proposed investment as well as the existing resources to achieve the objectives
  • Beneficiary Population & Performance Targets would also demonstrate the effectiveness of the proposed plan
efficiency effectiveness1
Efficiency & Effectiveness

Improvement Plan – Mechanism & Design of Activities

Utilization/Sharing of Resources

Reviewers will look at

Beneficiary Population

Performance Indicators