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Using data to fill an “ARC”

Using data to fill an “ARC”. Cora Gleeson University of Limerick. ARC. Automated Reserve Collection: automated storage retrieval system 1 crane, 3789 bins – c. 500,000 items Increase storage Downsize shelving Enhance student spaces Return offsite material. Background.

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Using data to fill an “ARC”

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  1. Using data to fill an “ARC” Cora GleesonUniversity of Limerick

  2. ARC • Automated Reserve Collection: automated storage retrieval system • 1 crane, 3789 bins – c. 500,000 items • Increase storage • Downsize shelving • Enhance student spaces • Return offsite material

  3. Background • Print Book Collection Review Project • ARC Implementation Project • Library Re-sequencing Project

  4. Print Book Collection Review Project Objective • Ensure that the Glucksman Library print book collection is vital, useful and relevant to current teaching and curricular needs Outcomes • Listing of material in stock in each of the subject areas to aid ongoing retention and de-selection decisions • Collection management processes established across library departments • Data-driven future collection management decisions • Establish standards for retention and deselection

  5. Print Book Collection Review Project Creating a Dataset Data Extraction Parameters All Monographs Out of Scope for the Project: PeriodicalsE-books Recent AcquisitionsMaterial in special sequences: HSM, Tourism, Law Reference Special Collections

  6. What Data? • Data extraction from LMS – SQL and Spreadsheets • 310,000 items in stock • Bibliographic details – title, author, publisher • Usage: no of loans, renewals • Newer editions, other copies • Review and verify the data

  7. Data Verification and Quality • Shelf read of main library and store in stock items • Verify data on system vs actual physical item • Correct data – call numbers, volumes • Understand the data: last transaction date was not last loan datenumber of loans included renewals • Second extraction of data • Multiple copies of textbooks deselected in addition to some copies of previous editions of books • Missing items list updated and analysed

  8. ARC Implementation Project Objective • To plan and implement the Automated Storage Retrieval System in the new Library building. • Re-purpose data from the Print Book Collection Project • Lesser-used items • New LSP – Alma – merge new data with old • Initial load 0 loans “in the library” more than 15 years: 10,000 items • Second load – 10 or less loans, inthe library more than 10 years:30,000+

  9. Library Re-Sequencing Project Objective • To enable a straight Dewey sequence for material shelved in the existing library • Law and Medicine moved to the new library building • Shelf count to determine number of books on the shelves in the existing building – 30 books per shelf! • Scenario planning using repurposed datasets to determine how many items to remove to enable a straight sequence • Create a new dataset of Alma and Alto usage data to inform future decisions on sequences

  10. For the Future • Continued use of datasets to inform collection development policies • Identify gaps in the collection using approval plans to purchase updated and newly published material in specific areas • Update Medical Collection • The ARC in action:https://vimeo.com/294407841/06398072a9 THANK YOU

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