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Regional Clearance System (Advance) Development and Deployment of the NEW RCS Small Vessel Clearance System. May 2012. Agenda. RCS Advance: Original RCS 2000 rebuilt Operated in St. Lucia and BVI as Pilot Pre-Arrival Notification: eSeaClear Harmonized Clearance Form with / Immigration

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Regional Clearance System (Advance) Development and Deployment of the NEW RCSSmall Vessel Clearance System

May 2012

  • RCS Advance: Original RCS 2000 rebuilt
  • Operated in St. Lucia and BVI as Pilot
  • Pre-Arrival Notification: eSeaClear
  • Harmonized Clearance Form with / Immigration
  • Strategy for phased Deployment in Region
rcs advance
RCS Advance
  • Complete rebuild using current Web technologies to improve user efficiency
  • Functional improvements based on feedback from Assessment Site Visits (CCLEC & Developer)
  • Data Entry module complete 2008
  • PAN module complete 2008
  • Data Query and Analysis module ready by 2009
  • Inport- Lists all vessels entered / inbound in a port
  • Enroute- Lists all vessels that indicate intentions to visit a port / country
    • Through eSeaclear
    • Through being outbound at another port
  • Outbound- Lists all vessels cleared out
  • Overstay- Lists all vessels cleared and remaining past declared date of departure
seizure intelligence database
Seizure Intelligence Database
  • Database of seizures (Drugs, Cites, Commercial goods, Firearms, Human Trafficking, etc.)
    • Enter New Seizures
    • View Seizure details, offenders, photos
  • Customs, Police, Coastguard- all agencies
    • Credit given to seizing agencies
  • Regional and international publication, exposure (Canada, Caribbean, France, Netherlands, Spain, UK,)
pilot and rollout
Pilot and Rollout
  • RCSA pilot program completed in St. Lucia and BVI 2008 to ensure:
    • Software worked under real-life conditions
    • Customs front-line staff ready for the new procedure
    • Immigration officers also able to facilitate speedier clearance
pre arrival notification
Pre-Arrival Notification
  • Yacht operators able to enter all details of pending voyage via web based system: eSeaClear
  • Customs able to conduct Risk Assessment PRIOR TO the arrival of vessel and crew
  • Clearance information moved into RCSA by Customs staff with minimal effort…a few mouse clicks
  • Caribbean Marine Association - CMA fully supports the deployment of eSeaClear and is actively promoting its use to yacht operators
pre arrival notification1
Pre-Arrival Notification

Vessel Operator enters arrival notification:

Notification immediately available to Customs:

harmonized clearance form
Harmonized Clearance Form
  • CCLEC coordinated efforts between Customs departments and approved a common Clearance Form for use with RCSA
  • Additional fields of information added to form to help satisfy Immigration clearance procedures
  • Critical that both Customs and Immigration can use the new system to speed Clearance for the yachting public
pre requisites for rcsa
Pre-requisites for RCSA
  • Agreement on the elements for the harmonized form
  • Connectivity and recommended hardware
  • Repositioning of the system to the front end of the clearance process.
  • Engagement with Immigration Authorities
  • Promote use and awareness of the system within local admins and yachting community
  • Technical support – Systems admin and JIO
    • Tutoring, installation, daily, live support, analytical support
strategy for further deployment
Strategy for Further Deployment
  • Pilot program concluded 2008
  • Assess feedback and distribute report
  • Expand system around pilot sites
  • Progressive expansion to include all user countries based on readiness to implement
  • Data remains owned and shared by regional administrations via MOU
rcsa deployment
RCSA Deployment
  • BVI
  • St. Lucia
  • St. Vincent and Grenadines
  • (Martinique)
  • Dominica
  • Montserrat
  • St. Kitts and Nevis
  • Anguilla
  • St. Maarten
rcsa deployment1
RCSA Deployment
  • Cayman Islands
  • Aruba and Curacao
  • Antigua
  • Grenada
  • Bermuda


RCS 2000 still operates in

Jamaica, Bahamas, Barbados, Turks and Caicos, Bonaire, Guadeloupe and remains available to all the above

rcs successes
  • Caribbean & Metro countries use RCS/RCSA with increased results
    • Spain
    • UK
    • Canada
    • France
    • Netherlands
  • RCS Advance up and running in many territories
  • Pre-Arrival Notification- Enables Facilitation
  • RCSA and eSeaclear designed to minimize data entry burden on Customs staff- Enables Facilitation of Yachting Public
  • Pre-Arrival Notification helps support Intelligence Led Enforcement throughout the Region
  • Complete RCSA and SID data query modules
  • Communication forum of RCS 2000 and RCSA
rcs successes capabilities
  • Streamline maritime clearance processes
    • Facilitate legitimate yachting public
  • Drug Seizures using RCS : over 30 tonnes
  • ID maritime trafficking trends
  • Locate suspect and wanted persons
  • Track the movement of suspect yachts
  • Platform for regional and international maritime anti-smuggling initiatives
  • Register and Track the movement of arms and ammunition on yachts
learning points 2000 2012
Learning Points 2000-2012
  • Regional need for such a system
  • Clear contractual conditions must be set
  • Wholly owned by region through CCLEC
    • CCLEC concept and mandate
    • Traditional, regional collaborative culture
    • Freedom to share system/ maximize usage benefits
  • IPR/ Patent registration essential
  • Reliable funding - members and marketing
future plans cclec
Future Plans - CCLEC
  • Develop/ Deploy a multi modal clearance system
    • Rapid deployment
    • More efficient and up to date technology
    • More user-friendly
    • Full collaboration with maritime community
    • Increased facilitation of yachting and traveling public
    • Secure Border Security usage (Customs , Immigration, etc.)
    • Increased border protection capabilities
    • Advertising / PR platform

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