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Florida International University HR Liaison Hands-on Workshop June 30 & July 1, 2008. Morning Agenda. Intro for HR Liaisons. Division of Human Resources Overview Payroll Implementation Overview Enterprise Version 4 (EV4) Application Training Hands-on Workshop Forms Update.

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Florida international university hr liaison hands on workshop june 30 july 1 2008

Florida International UniversityHR Liaison Hands-on Workshop

June 30 & July 1, 2008



Intro for hr liaisons
Intro for HR Liaisons

  • Division of Human Resources Overview

  • Payroll Implementation Overview

  • Enterprise Version 4 (EV4) Application Training

  • Hands-on Workshop

  • Forms Update


Division of human resources overview
Division of Human Resources Overview

  • Compensation

  • Workforce Recruitment

  • Equal Opportunity Programs

  • Organization Development & Learning

  • Employee Records / Payroll

  • Benefits Administration

  • Employee & Labor Relations

  • Human Resources Service Center


Payroll implementation overview
Payroll Implementation Overview

  • Understanding:

    • Paygroups

    • Departments (Org. Code)

    • Position Numbers and Job Codes

    • Pay Plans

    • Benefit Programs

    • Compensation Frequency

    • Cost Centers ( Dept_ID and Project_ID)

    • ID’s ( ADP Emplid, Panther ID, PeopleFirst ID)


Enterprise version 4 ev4
Enterprise Version 4 (EV4)

  • Application Navigation

  • Human Resources Module

  • Payroll Module

  • Automatic Labor Allocations (ALA)

  • Contract Module


Hands on workshop
Hands-on Workshop

  • Distribute, Login and Validate EV4 User ID

  • Will use individual ID’s to navigate the application

  • Activities throughout sessions to reinforce material

  • Will configure Favorites


Florida international university hr liaison hands on workshop june 30 july 1 2008

Florida International University

Division of Human Resources

Overview




Division of human resources

Workforce Recruitment /

Equal Opportunity Programs

Organization Development & Learning

Compensation

Human Resources

Service Center

Employee Records /

Payroll

Employee & Labor Relations

Benefits

Division of Human Resources

1

2

3

4

5


Division of human resources1

Workforce Recruitment /

Equal Opportunity Programs

Organization Development & Learning

Compensation

Human Resources

Service Center

Employee Records /

Payroll

Employee & Labor Relations

Benefits

Division of Human Resources

1

2

3

4

5


Florida international university hr liaison hands on workshop june 30 july 1 2008

Florida International UniversityCompensation Info Session


Meet the compensation team
Meet the Compensation Team

  • Maria Mazorra, Director of Compensation

  • Maria Elena Rodriguez, Compensation Analyst

  • Reina Beades, HR Representative

  • Ana Pineda, HR Representative


Compensation intro for hr liaisons
Compensation Intro for HR Liaisons

  • Procedure to Establish a New Position

  • Position Updates

    • Unfilled

    • Filled

  • Reclassifications

    • Unfilled

    • Filled

  • Approvals Process

  • Other Services Provided


Procedure for establishing new positions
Procedure for Establishing New Positions

  • Send New Position Request Form (NPR) via Interoffice Mail with required signatures

  • Compensation will establish the position and create a new position number

  • Requesting Administrator will receive position number via interoffice mail

  • After receiving new position number, requesting administrator will create the position description in the “Online Position” module (i.e. PeopleAdmin)

  • Compensation will ensure position description is aligned with the job specifications and approve position description

  • Once the position description is approved in PeopleAdmin, a staffing email will generate advising Requesting Administrator that the position has been approved and may contact Workforce Recruitment for the posting instructions of the position

  • Requesting Administrator will receive via interoffice mail a Classification Action Memo stating the establishment of the new position


Florida international university hr liaison hands on workshop june 30 july 1 2008

Change in Titles (i.e. promotions,

Demotions, reassignments)

Additional Duties or change

In Dept, FTE


Unfilled position update reclassifications
Unfilled Position Update & Reclassifications

  • Log on to PeopleAdmin and update/reclassify position description

  • Compensation will ensure Position Description is aligned with job specifications and establish an effective date

  • Once the updated position description is approved in PeopleAdmin, a system generated email will be sent from “Staffing E-mail” advising the Requesting Administrator that the position has been approved


Filled position update reclassifications
Filled Position Update & Reclassifications

  • Log on to PeopleAdmin and update/reclassify position description

  • Complete and submit Administrative/Staff Change Form to PC 226 Compensation & Classification

  • Compensation Analyst will ensure Position Description is aligned with job specifications, review Administrative/Staff Change Form and establish an effective date

  • Once the updated position description is approved in PeopleAdmin, a system generated email will be sent from “Staffing E-mail” advising the Requesting Administrator that the position has been approved


Required approvals
Required Approvals

Units should refer to respective unit/VP policy

Academic Affairs

Administrative

  • Administrative/Staff/Temporary

  • New positions/reclassifications

  • Increases ≥ 10%

  • Lump sums

  • Administrative/Staff/Temporary

  • Updates/Reclassifications ≥ 10%


Approval process
Approval Process

  • After all signatures acquired

    • The effective date must be at the beginning of the pay period

    • People Admin approved with same date

    • Information entered with same date in HR System



Florida international university hr liaison hands on workshop june 30 july 1 2008

Compensation Q & A

http://fiu.edu/hr/Compensation/Home.html


Division of human resources2

Workforce Recruitment /

Equal Opportunity Programs

Organization Development & Learning

Compensation

Human Resources

Service Center

Employee Records /

Payroll

Employee & Labor Relations

Benefits

Division of Human Resources

1

2

3

4

5


Florida international university hr liaison hands on workshop june 30 july 1 2008

Florida International University

Equal Opportunity Programsand

Workforce Recruitment

Info Session


Meet the eop team
Meet the EOP Team

  • Bennie Osborne, Director

  • Nelson Perez, Assistant Director

  • Chloe Nixon, Office Manager

  • Marjorie Kelly, Program Assistant


Eop intro for hr liaisons
EOP Intro for HR Liaisons

  • Role in Recruitment & Search and Screen Process

    • Underutilization

    • Applicant Pool Certification

      • On-line Approval & Report

    • ADA Accommodations (New Hires)

  • Approval of Waiver Requests

    • Degree Waivers

    • Posting Waivers (Search & Screen Guidelines)


Meet the workforce recruitment team
Meet the Workforce Recruitment Team

Carolyn Jackson, Interim Director

Ana Jimenez, HR Coordinator

Daniel Tapia, HR Coordinator

Kathie Alexander, HR Coordinator-BBC

Thamara Baquero, Sr. Recruiter

A.J. Artiles, Program Assistant

31



Recruitment intro for hr liaisons
Recruitment Intro for HR Liaisons

Recruitment of Administrative, Staff and Temporary Positions

Recruitment and processing of all Promotions, Reassignments

and Demotions

Coordination and processing of Background & Fingerprint

Checks

Placement of all Advertisements for position vacancies

Coordination of all formal offers of employment

Approval of Moving & Relocation Expense Requests

33


Jobslink peopleadmin applicant tracking system
JOBSLink - (PeopleAdmin Applicant Tracking System)

Create and submit Job Announcement for approval using the

PeopleAdmin On-line system (JOBSLink)

Target Salary Range is established and discussed with hiring

department (Based on market & internal salary data)

Job Announcement is approved and posted on JOBSLink

Advertisement of position is coordinated with Ana Jimenez (if

applicable)

*ALL CHANGES TO POSITION DESCRIPTIONS SHOULD BE MADE PRIOR TO SUBMISSION OF JOB ANNOUNCEMENT FOR POSTING

34


Jobslink peopleadmin applicant tracking system1
JOBSLink - (PeopleAdmin Applicant Tracking System)

Recommended Posting Periods ( 1 week minimum required)

* Positions can be re-opened upon request

35


Procedure for establishing new positions establishing target salary range
Procedure for Establishing New Positions -Establishing Target Salary Range

Interdepartmental Hiring Guideline and how it impacts the ranges set within.

This to consider when establishing range…

Internal Salary Comparison: What are other employees that are within this classification making within the University? Within my College/School/Department?

Market Salary Data: Gives us an idea of what competitors may be paying for the same functions

“First Focus” should be on the function itself and It’s worth

Different/Unique org structure or job responsibilities

36


Recruitment actions
Recruitment Actions

New Hires

Notify Responsible Recruiter

Conduct necessary Background/Referencing

Discuss Salary Administration

Select appropriate effective date

Reassignments (Intradepartmental)

Notify Responsible Recruiter

Discuss Salary Administration

Select appropriate effective date

37


Recruitment actions1
Recruitment Actions

Promotions (Intradepartmental)

Notify Responsible Recruiter

Discuss Salary Administration

Select appropriate effective date

Demotions

Notify Director or Responsible Recruiter

Discuss salary administration

Prepare demotion statement

Select appropriate effective date

38


Definitions appointments
Definitions (Appointments)

Regular - Employees appointed to fill a position on a full-time or part-time basis

Interim - Employees appointed to fill a position on a full-time or part-time basis

which is not expected to be available for more than a limited period of time. An

Interim Appointment should not be provided for more than two consecutive years,

Unless approved by the Division of Human Resources

Grant-Funded (Time-Limited) - Employees appointed to a position identified in,

and funded by a contract or grant for a specified period, but not funded from indirect

costs associated with a contract or grant. Appointments shall be limited to the

duration of the grant

39


Definitions appointments1
Definitions (Appointments)

Student Workers – Individuals enrolled in an accredited secondary or post-

secondary program at 9 credits or more. Included in this category are:

High School Students

College Work Study Program

Undergraduate Students

Graduate Teaching Assistants

Graduate Students

Graduate Research Assistants

Doctoral Students

Temporary - Employees hired for the purpose of providing support during peak load

periods and/or accomplishing tasks and projects that are short-term and/or sporadic

in nature with an assignment ending date

40


Recruitment policies guidelines
Recruitment Policies & Guidelines

Advertising- All employment advertisement shall be centrally coordinated through the Division of Human Resources (DHR).

Employment Offers- All offers of employment will be centrally administered by the Division of Human Resources for all Non-Faculty.

Salary Appointment Guidelines (New Hires)

41


Recruitment policies guidelines1
Recruitment Policies & Guidelines

Interdepartmental Hiring Guidelines

Moving & Relocation Policy & Procedure

Temporary Employment Guidelines

42




Summary of differences between departments
Summary of Differences between Departments

Compensation Paperwork Recruitment Paperwork

45


Florida international university hr liaison hands on workshop june 30 july 1 2008

Workforce Recruitment and

Equal Opportunity Programs

Q & A

http://fiu.edu/hr/Workforce%20Recruitment/Home.html


Division of human resources3

Workforce Recruitment /

Equal Opportunity Programs

Organization Development & Learning

Compensation

Human Resources

Service Center

Employee Records /

Payroll

Employee & Labor Relations

Benefits

Division of Human Resources

1

2

3

4

5



Meet the payroll employee records team
Meet the Payroll & Employee Records Team

  • Idorys Calvo – Assistant Director

  • Aileen Perez – Coordinator

  • Clara Martinez – Coordinator

  • Anabel Mesa – Sr. Associate

  • Marilu Martinez – HR Representative

  • Mairelys Perez – HR Representative

  • Blanca Bravo – HR Representative

  • Sofia Baralt – HR Representative

  • Carmen Paez – HR Representative

  • Cinthya Gutierrez – HR Representative


Payroll intro for hr liaisons
Payroll Intro for HR Liaisons

  • Payroll Processing Overview

  • Employee Classifications in TimeSaver

  • Sign-on Package

  • New / Rehire Process & Paperwork

  • Lump Sum Payments

  • Terminations

  • TimeSaver Manager Sign-Off

  • Payroll Transfers

  • Direct Deposit


Payroll processing overview
Payroll Processing Overview

Sun Mon Tue Wed Thu Fri Sat



Sign on package
Sign-on Package

  • The sign-on package and I-9 must be completed with appropriate signatures by the employee and supporting documentation must be provided

  • A copy of a social security card or receipt from social security office must be included

  • A receipt from the social security office is not valid as supporting documentation for completing an I-9

  • International employees must submit additional documentation based on the type of visa


New hire rehire process
New Hire / Rehire Process

  • Employee completes a sign-on package and delivers to Department

  • Department completes and submits salary paperwork with sign-on

  • Payroll Department inputs data into EV4

  • Information is transmitted to TimeSaver, PeopleFirst and PantherSoft systems on a nightly basis

  • Payroll department creates user ID / password for TimeSaver system and calls new employee to provide login information

    • Staff, administrative, faculty and temporary hourly

  • Employee reports time and/or leave in TimeSaver

  • Manager signs off on the employee’s time in TimeSaver

  • HR ensures all timecards are approved *

  • File is extracted from Timesaver with all the approved hours and sent to ADP for processing at the end of the Pay Period



Additional state compensation
Additional State Compensation

  • Administrative and Staff employees must complete a Request for Additional State Compensation Form for employment in excess of a one full-time equivalent established position.

  • The employee must have approval from the primary employer to perform the additional duties for the secondary employer. These additional duties must not be performed during the employee’s regular working hours with the primary employer, must not involve a conflict of interest with the employee’s regularly assigned duties with the primary employer, and must not involve the use of any state space, personnel, equipment or supplies furnished by the primary employer, unless arrangements are made to adequately compensate the primary employer for the use of the same.


Lump sum payments
Lump Sum Payments

  • Lump sum payments are not processed through the TimeSaver system

  • If an employee is being paid a lump sum, the selected compensation frequency will be FIU biweekly and the rate will be zero

  • Earnings Code 118



Terminations1
Terminations

  • If an employee is no longer working in your department please submit the appropriate form in order to remove them from your TimeSaver roster

  • Temporary hourly and student assistant employees will be inactivated in the Payroll system if they have not been paid in three months


Timesaver manager sign off
TimeSaver Manager Sign-off

  • Time Approvers must sign-off on all of their employee’s time and/or leave by 2:00 p.m. on the Friday before pay day unless otherwise specified to accommodate our holiday schedule

  • Time Approvers must sign-off on all employees even if there is no time or leave reported for the period

  • Complete 2008 calendar/deadlines: http://www.fiu.edu/hr/Payroll/Forms/timecard08.pdf

  • Holiday Schedule:

  • http://www.fiu.edu/hr/Payroll/Forms/08HolidaySchedule.pdf


Payroll transfers
Payroll Transfers

  • Payroll transfer form for E&G and Auxiliary departments:

  • http://www.fiu.edu/hr/Payroll/Forms/payrolltransfer.pdf

  • Types of Transfers

  • Full Transfers: 100% of the charges is transferred from one cost number to another

  • Partial Transfers (one to one): a specific percentage of the charges is transferred from one cost number to another

  • Partial Transfers (one to many): specific percentages of the charges are transferred to multiple cost numbers

    *Payroll transfers for C&G departments must be processed directly through OSRA


Direct deposit
Direct Deposit

  • Direct Deposit is mandatory for all University Personnel

  • Employees who have not yet signed up for direct deposit must do so by logging in to their Employee Self Service account via our website at http://ptp.fiu.edu

  • The deadline to change or temporarily cancel a direct deposit is the Friday before pay day in order to receive a physical check. All changes after the deadline will not go into effect until the following pay period


Florida international university hr liaison hands on workshop june 30 july 1 2008

Payroll Q & A

http://fiu.edu/hr/Payroll/Home.html


Division of human resources4

Workforce Recruitment /

Equal Opportunity Programs

Organization Development & Learning

Compensation

Human Resources

Service Center

Employee Records /

Payroll

Employee & Labor Relations

Benefits

Division of Human Resources

1

2

3

4

5


Florida international university hr liaison hands on workshop june 30 july 1 2008

Florida International UniversityOrganizational Development & Learning


Meet the odl team
Meet the ODL Team

  • Shanequa Fleming, Director

  • Karen Williams, Facilitator/Consultant

  • Emmanuele Archange, Learning Coordinator

  • Samia Nader, Learning Assistant


Florida international university hr liaison hands on workshop june 30 july 1 2008

Organization Development and Learning

  • We are here to support and encourage excellence through continuous learning and development opportunities. We do this by:

  • Providing strategic alignment, consultation, professional development, and conflict management

  • Leading the charge to cultivate a culture that maintains, enhances, and celebrates excellent service throughout the University

  • Creating learning opportunities and environments that enhance individual and organizational potential

  • Designing and delivering leading-edge learning programs and resources

  • Providing a variety of professional development experiences, programs, and events to enhance leadership development

  • Providing a variety of learning experiences, programs, and projects to enhance University leaders’ capability to develop other leaders

  • Developing partnerships that will help provide diverse professional development opportunities


Florida international university hr liaison hands on workshop june 30 july 1 2008

Why Do We Do New Employee Experience (NEE) ?

  • To give new employees the necessary tools and resources for your career journey beyond day two

  • To capitalize on their enthusiasm, while emphasizing the attitudes, knowledge and skill sets essential to your success at FIU

  • To provide a clear understanding of what Florida International University is all about: our institutional vision, values, mission, as well as the benefits and opportunities associated with employment at FIU


Florida international university hr liaison hands on workshop june 30 july 1 2008

NEE Services & Programs Covered

  • Division of Human Resources

    • - Employee Classification

    • - Benefits Administration

    • - Office of Equal Opportunity Programs

  • University Compliance

  • Environmental Health & Safety

  • Office of Employee Assistance


  • Florida international university hr liaison hands on workshop june 30 july 1 2008

    Tools and Resources for the Employee

    • Panther Identification Card Authorization Form

    • TimeSaver Quick Reference Guide for Employee

    • Employee Self Service Quick Reference Guide

    • Parking and Transportation

    • University Technology Services

    • Frequently Used Numbers & Websites

    • University Holidays

    • New Employee Checklist


    Florida international university hr liaison hands on workshop june 30 july 1 2008

    The Role of the Manager/Supervisor Before “NEE”

    • “Welcome” phone call

      • - Where & when to report

      • - Parking instructions for Orientation

      • - Dress code

      • - “You have made the right choice” reinforcement


    Florida international university hr liaison hands on workshop june 30 july 1 2008

    The Role of the Manager/Supervisor After “NEE”

    • Phone extension information and email account

      • - Supports a smooth transition

    • 2 week agenda, position description, org chart

      • - What is expected of me?

      • Who do I work with?

    • Other necessary resources and tools

    • Introduction to co-workers


    Florida international university hr liaison hands on workshop june 30 july 1 2008

    ODL Q & A

    http://fiu.edu/hr/odl/Home.html


    Division of human resources5

    Workforce Recruitment /

    Equal Opportunity Programs

    Organization Development & Learning

    Compensation

    Human Resources

    Service Center

    Employee Records /

    Payroll

    Employee & Labor Relations

    Benefits

    Division of Human Resources

    1

    2

    3

    4

    5


    Florida international university hr liaison hands on workshop june 30 july 1 2008

    Florida International UniversityBenefits Info Session


    Meet the benefits team
    Meet the Benefits Team

    • Evelyn Rodriguez, Director Benefits Administration

    • Berta Villares, Associate Director Benefits

    • Lourdes Fonnegra, Benefits Coordinator

    • Alicia Pena, Benefits Coordinator (BBC)

    • Theresa Wright, Sr. Benefits Representative

    • Mariela Varona, Sr. Benefits Representative

    • Martha Montoya, HR Representative

    • Andrew Hart, HR Representative


    Benefits intro for hr liaisons
    Benefits Intro for HR Liaisons

    • Benefits Business Process Overview

    • New Employee Benefits Enrollment Overview

    • Qualifying Status Change (QSC)

    • Annual Open Enrollment

    • Questions and Answers


    Benefits program overview
    Benefits Program Overview

    • Health Insurance

    • Life Insurance

    • Dental Insurance

    • Flexible Spending Accounts – Medical and Dependent Care

    • Hospital Income Protection Plans

    • Cancer Policies

    • Accidental and Disability Coverage

    • Supplemental Insurance Options (Post-tax)

      • Disability

      • Legal

      • Vision Care

    • Retirement Plan Options

    • Tax-Deferred Annuity Plans – 403(b)

    • Deferred Compensation Plans - 457


    Benefits terminology
    Benefits Terminology

    • HMO Health Maintenance Organization – In-Network service

    • PPOPreferred Provider Organization – In-Network and

    • Out-of-Network service

    • Deductible Total dollar amount you must pay for covered medical care each year before the PPO plan pays benefits for services.

    • Co-insuranceA percentage you are required to pay for certain services

    • Co-paymentSet dollar amount you pay for network doctor office visits and specified in-network preventive care

    • Dependent Specified individuals eligible for enrollment in the benefits plans – spouse and children (up to age 25 if student)

    • Vesting Length of service required which entitles employees to a benefit



    New employee benefits enrollment overview
    New Employee Benefits Enrollment Overview

    • There are 4 ways to enroll in the PeopleFirst System

      • Website- http://peoplefirst.myflorida.com

      • PeopleFirst Call Center- (866) 663-4735

      • Paper Enrollment Forms- Available from the PeopleFirst website

      • Meeting with a Benefits Representative


    Benefit premiums
    Benefit Premiums

    • Insurance premiums are paid one month in advance. There are several enrollment deadlines to obtain coverage:

      • Enrollment by the 2nd Thursday of the month; benefits effective on the first of the following month (payroll double deduction)

      • Enrollment by the 3rd Thursday of the month; benefits effective on the first of the following month (check payment)

    • Human Resources can accept a check or money order for the first month’s premium payment (health and life benefits only) if the deadline for payroll deductions passed


    Florida international university hr liaison hands on workshop june 30 july 1 2008

    Memo from Benefits Staff

    Benefits Enrollment Timeline

    2nd Thurs.

    Double Deductions

    3rd Thurs.

    Check Payment

    1st Thurs.

    Single Deductions

    4thThurs.

    Check Payment

    1

    2

    3

    5

    3

    4

    2

    2

    3

    4

    1

    4

    2

    3

    1

    4

    New Employee Experience - ODL

    New Employee Benefits Enrollment

    60-day window of opportunity

    Annual Open Enrollment (Fall)


    Qualifying status change qsc
    Qualifying Status Change (QSC)

    A specific event or change meeting federal guidelines that allows you to make changes to your benefit elections outside of the annual Open Enrollment period.

    • 31 days for notice

      • Marriage or divorce

      • Legal guardianship

      • Change in dependent eligibility

      • Change in employment status for employee, spouse or dependent

    • 60 days for notice

      • Birth or adoption

      • Death of dependent/spouse


    Required documents for benefits enrollment
    Required Documents for Benefits Enrollment

    • Proof of dependent eligibility -

    • Marriage Certificate

    • Birth Certificate

    • Social Security Number

    • Note: *Documents must be translated to English


    New faculty orientation
    New Faculty Orientation

    • Benefits information is provided at the NEE - benefits packages for the various insurance providers

    • Fall Enrollment

      • Contracts to start in the month of August

    • Mini Benefits Fair

      • Vendors are setup to come in and answer any questions the employees may have

    • Benefits Enrollment Labs

      • Will be implemented Fall 2008 for the very first time to enroll

        Faculty more efficiently


    Open enrollment
    Open Enrollment

    • Each year, Annual Open Enrollment gives employees an opportunity to take a look at their existing benefit plans to evaluate any anticipated needs and to make adjustments for the upcoming plan year.

    • Benefits Fair

      • Usually occurs in the month of October

      • All state vendors are present and answer any questions employees might have

      • Two locations:

        • University Park Campus

        • Biscayne Bay Campus


    Florida international university hr liaison hands on workshop june 30 july 1 2008

    Benefits Q & A

    http://fiu.edu/hr/Benefits/Home.html


    Division of human resources6

    Workforce Recruitment /

    Equal Opportunity Programs

    Organization Development & Learning

    Compensation

    Human Resources

    Service Center

    Employee Records /

    Payroll

    Employee & Labor Relations

    Benefits

    Division of Human Resources

    1

    2

    3

    4

    5


    Florida international university hr liaison hands on workshop june 30 july 1 2008

    Florida International UniversityEmployee & Labor Relations


    Meet the employee labor relations team
    Meet the Employee & Labor Relations Team

    • Joann Cuesta-Gomez, Director

    • Jolima Caballero-Solis, Coordinator

    • Cintia O'Reilly, Coordinator

    • Jeanette Lopez, Assistant


    Employee labor relations intro for hr liaison
    Employee & Labor Relations Intro for HR Liaison

    • Approve and Process Different Types of Leaves

    • Work Life Balance Programs

    • Nepotism

    • Performance Improvement Plan

    • Mediation

    • Disciplinary Actions

    • Grievances

    • Separation of Employment


    Employee labor relations what we do
    Employee & Labor Relations: What We Do

    • Policy Development & Interpretation

    • http://policies.fiu.edu

    • Contract Administration and Interpretation

    • http://www.fiu.edu/hr/bargaining


    Leave of absences
    Leave of Absences

    • Medical

    • Parental

    • Military

    • Professional Development

    • Bereavement

    • Personal Leave of Absence

    • Political Activity / Participation


    Work life balance
    Work Life Balance

    • Alternate Work Site

    • Compressed Work Schedule

    • Flexible Work Schedule (Flextime)


    Nepotism
    Nepotism

    • Request to Employ a Related Individual

    • Nepotism Disclosure

      • www.fiu.edu/hr/formslibrary


    Sick leave pool
    Sick Leave Pool

    • Need six months of continuous service

    • Applies to full-time and part-time employees in established positions

    • Need to have a minimum of 40 hours for Full-Time and 20 hours for Part-Time of combined leave (Vac/Sick) to join pool

    • Full-time employees donate 8 hours

    • Part-time employees donate 4 hours

    • Renew participation annually

    • Maximum of 480 hours for Full-Time and 240 hours for Part-Time in a 12 month period


    Catastrophic pool
    Catastrophic Pool

    • Ability to donate hours directly for a co-worker’s own illness or for a co-worker caring for a member of his/her immediate family

    • Maximum of 480 hours for Full-Time and 240 hours for Part-Time in a 12 month period

    • Donating employees cannot donate more than 80 hours in a 36 month period and cannot fall below 80 hours after donation


    Separation of employment exit reviews
    Separation of Employment / Exit Reviews

    • For cause

    • No cause

    • Exit Review Programs

      • (Optional)

    • Separation Clearance

      • (Mandatory)

    • www.fiu.edu/hr/formslibrary


    Florida international university hr liaison hands on workshop june 30 july 1 2008

    Employee & Labor Relations Q & A

    http://www.fiu.edu/hr/elr


    Division of human resources7

    Workforce Recruitment /

    Equal Opportunity Programs

    Organization Development & Learning

    Compensation

    Human Resources

    Service Center

    Employee Records /

    Payroll

    Employee & Labor Relations

    Benefits

    Division of Human Resources

    1

    2

    3

    4

    5


    Florida international university hr liaison hands on workshop june 30 july 1 2008

    Florida International UniversityHuman Resources Service Center


    Meet the human resources service center team

    Trudy Fernandez, Director Human Resources

    Edward Leao, Service Center Coordinator

    Elaine Vega, HR Representative

    Anielka Baez, HR Representative

    Fernando Salas, HR Representative

    Emma Alexander, Payroll Representative

    Stephanie Sullen, Payroll Representative

    Maria Fernandez, Benefits Representative

    Meet the Human Resources Service Center Team


    Florida international university hr liaison hands on workshop june 30 july 1 2008

    Provide service to all incoming HR inquiries for all areas in the Division

    Tuition Waiver review and approval

    Human Resources Service Center


    Florida international university hr liaison hands on workshop june 30 july 1 2008

    Process Overview in the Division


    Tuition waiver overview

    Full-time employees and their dependents at the University are eligible to participate in the Tuition Waiver Program

    Employees on leave status are not eligible for tuition waiver except when the leave is granted as part of an educational program; however, employees’ eligible family members will still be permitted to obtain the tuition waiver

    Tuition Waiver Overview


    Tuition waiver requirements

    Information such as class schedules, proof of dependent status, proof of registration, and other items must be attached to Tuition Waiver form to ensure timely processing

    Please refer to the specific policy of each Collective Bargaining Unit for details on what documents must be attached to Tuition Waiver form

    For details please visit the Compliance Office and Policy Library at http://compliance.fiu.edu/ under Policies and Procedures

    Tuition Waiver Requirements


    Florida international university hr liaison hands on workshop june 30 july 1 2008

    Tuition Waiver Eligibility status, proof of registration, and other items must be attached to Tuition Waiver form to ensure timely processing

    Full Time Employees and Eligible Dependents


    Florida international university hr liaison hands on workshop june 30 july 1 2008

    Service Center Q & A status, proof of registration, and other items must be attached to Tuition Waiver form to ensure timely processing

    http://fiu.edu/hr/ServiceCenter.html


    Florida international university hr liaison hands on workshop june 30 july 1 2008

    Lunch status, proof of registration, and other items must be attached to Tuition Waiver form to ensure timely processing