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School Safety Conference Safety Systems: Safety Doesn’t Happen By Accident! 9-10 September 2013. Incident Reporting and Investigation. Presented by Jessica Urquhart. Version 1.0 Issue date September 2013. Proactive WHS and Reactive WHS. OPPORTUNITIES FOR IMPROVEMENT. REACTIVE.

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incident reporting and investigation

School Safety Conference

Safety Systems: Safety Doesn’t Happen By Accident!

9-10 September 2013

Incident Reporting and Investigation

Presented by

Jessica Urquhart

Version 1.0

Issue date September 2013

slide3

OPPORTUNITIES FOR IMPROVEMENT

REACTIVE

PROACTIVE (lead)

INCIDENT / ACCIDENT / NEAR MISS (lag)

Initial Response

Meetings

Reporting

Hazard Reporting

Workplace

Inspections

Incident

Investigation

Task Observations

Learning

Effectiveness

Audits

Action

Management

Communication

Risk Assessment

WHS Rep /

WHS Committee

Evaluation

initial response
Initial Response
  • Incidents require varied responses i.e. injury, fire, environmental
  • Incident Responses Need to Be;
  • Documented
  • Practiced
  • Competent Personnel
  • Capable Personnel
  • Serviceable Equipment
  • Adequate Facilities
investigation process1
Investigation Process

Fact Finding

What Actually Happened?

Compile Evidence

  • Photographs
  • Witness Statements
  • Records
  • Training Files
  • Procedures
  • Risk Assessments

Establish Causal Factors

What was the Direct Cause of the Incident?

What Else Contributed to the Incident?

what s next
What’s Next?

Put Actions Into Place to Prevent Recurrence

Communicate Incident Findings to Workgroups

Monitor and Evaluate the Effectiveness of Actions

some documentation you will need
Some Documentation You Will Need
  • Incident Reporting and Investigation Procedure
  • Incident Register
  • Incident Notification and Report Form
  • WHSQ Incident Report Form (notifiable incidents)
  • Incident Investigation Tool
  • Witness Statement Form
  • PowerPoint Presentation e.g. Present Learnings
  • Acknowledgement of Communication Form
  • Change Management Procedures;
    • Are changes required to documentation, forms, training, PPE, induction, procedures, checklists, registers?
more information
More Information
  • DRA Safety Specialists – drasafety.com.au
  • WorkSafe QLD - worksafe.qld.gov.au
  • Workplace Health and Safety Infoline
    • 1300 369 915
  • Safe Work Australia - www.safeworkaustralia.gov.au