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Evaluating Digital Asset Management Systems: A Comprehensive Review Process

The Marriott Library's working group focuses on evaluating Digital Asset Management Systems (DAMS) through an extensive review process. This includes analyzing peer institutions, particularly within the PAC12, and surveying users to understand their needs. Stakeholder analysis ensures all relevant parties are considered in defining the requirements criteria. The group will test selected systems in a sandbox environment, assess hardware/software needs, and finalize a list of ten platforms based on a baseline scoring rubric. This evaluation combines cost-benefit analysis to ensure a thorough assessment aligned with user requirements across diverse formats in digital libraries.

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Evaluating Digital Asset Management Systems: A Comprehensive Review Process

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  1. The J. Willard Marriott Library’s Review Process for DAMS Evaluation SOFTWARE SELECTION Working Group Scope: look at other peer institutions and PAC12 Institutions ANALYZE USER SURVEY Takeaways- Considerations for Stakeholder Analysis- patron needs pertaining to DAMS Criteria STAKEHOLDER ANALYSIS (IR, SPC, FA, UDN, Eccles, Quinney) Identifying stakeholders for types of content and keeping their needs in mind in relation to building out the Requirements Criteria • TESTING • Sandbox setup • Hardware/Software requirements • Other FINALYZING S/W LIST FOR REVIEW Scope: limit list to 10 Ensuring that final list of platforms gauge well against Requirements Criteria DAM REVIEW DEVELOPING BASELINE Scoring current DAMS • EVALUATION CRITERIA • Scoring • Baseline • Cost-benefit analysis • Resources REQUIREMENTS CRITERIA (9 Dimensions) Ensuring the criteria meets needs of all different formats in Digital Library • DETERMINING DELTA • What other significant improvements are required to justify the change? • Costs? • INFORMATION GATHERING • Contacting Vendors • Contacting Institutions/Clients/Users of platforms • Conference Calls • Presentations (in-house and online) • Webinars DERTERMINING BASELINE Scoring of currents DAMS (CONTENTdm) • SCORING SESSIONS (of Platforms) • Criteria: • Vendor/Client presentations • Baseline • VENDOR/CLIENT PRESENTATIONS • Online • In-person • Recordings

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