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National Activities and the UK LOCKSS Alliance. Adam Rusbridge ( [email protected] ) EDINA, University of Edinburgh 10 th May 2011. Session Agenda. UK LOCKSS Alliance Steering Committee Comparison of e-Journal Archiving Initiatives PECAN Project (Phase 1)

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National activities and the uk lockss alliance

National Activities and the UK LOCKSS Alliance

Adam Rusbridge ([email protected])

EDINA, University of Edinburgh

10th May 2011

Session agenda
Session Agenda

  • UK LOCKSS Alliance Steering Committee

  • Comparison of e-Journal Archiving Initiatives

  • PECAN Project (Phase 1)

  • “e-Journal Archiving for UK HE Libraries” White Paper

  • JARVIG Committee

Governance of the uk lockss alliance
Governance of the UK LOCKSS Alliance

  • Mission Statement: Cooperative organisation whose goal is to ensure continuing access to scholarly work in ways that are sustainable over the long term

    • Governance to ensure UKLA was driven by community

    • And that Support Service responded to community priorities

  • Steering Committee

    • Phil Adams (De Montfort University)

    • Peter Burnhill (EDINA, University of Edinburgh)

    • Lisa Cardy (London School of Economics)

    • Lorraine Estelle (JISC Collections)

    • Geoff Gilbert (University of Birmingham) 

    • Tony Kidd (University of Glasgow)

    • Adam Rusbridge (UK LOCKSS Alliance Coordinator)

    • Liz Stevenson (University of Edinburgh)

Steering committee activities
Steering Committee Activities

  • Two meetings to date: April 2010, November 2011

    • Minutes available on website

    • Next meeting tentatively proposed for Summer 2011

    • Strategic plan signed off in January 2011

  • Collection Management Policies

    • What content is of priority and at-risk

  • Technical Operation and Development

    • Usage of LOCKSS within institutions

  • Community Outreach

    • Supporting other libraries

  • Institutional and National Policy

    • How to contribute to national policy (DPC, RLUK)

  • Finance, Activity and Resources

    • Achieving a sustainable organisation

Ensuring that e doesn t mean ephemeral
Ensuring that “e” doesn’t mean ephemeral

  • Published February 2010 by JISC Collections

  • Overview of 3 main e-journal preservation initiatives relevant to UK HE community

    • UK LOCKSS Alliance


    • Portico

  • Highlighted the differences

    • without making a judgment about their relative strengths and weaknesses

Assurances of post cancellation access
Assurances of Post-Cancellation Access

  • Pilot for Ensuring Continuity of Access Post-Cancellation

    • Phase One from September 2009 to January 2010.

    • Investigate how best to support libraries and their patrons to ensure they receive post-cancellation access to e-journal content

  • Current Status

    • Pilot project to build a registry of entitlement

    • Containing reliable information on the journal content that has been subscribed by libraries via NESLi2

Recommendations from pecan phase 1
Recommendations from PECAN Phase 1

  • Registry of Entitlement and a Locate Facility

    • Implement real-world prototype based on NESLi2 Agreements.

  • Central archive for NESLi2 journals

    • Monitor publisher policies towards access fees for post cancellation access

    • Ongoing review of library and publisher participation in archiving initiatives

    • Assess whether current models of post-cancellation access are sufficient

    • Further assurance of access is needed by locating content within UK-based systems and infrastructure: Central Archive

    • Operated under the policy control of UK HEIs.

  • Provision of post cancellation in NESLi2

    • Greater clarity during NESLi2 publisher negotiations over status of archival rights

    • Publishers need stated policy and provision for deposit of journal collections with an archiving organisation, with clear and satisfactory arrangement for long-term access

    • JISC Collections to assess the needs of the UK HE community:

      • To specify what is required of archiving organisations

      • To achieve consensus on criteria for one or more designated third party archiving organisations as default arrangement in its licensing work.

Pecan phase two
PECAN Phase Two

  • JISC are funding two separate and parallel strands of activity, at EDINA and JISC Collections

  • EDINA are to develop a prototype entitlement registry that matches up title information with institutional subscriptions and post-cancellation entitlement.

  • JISC Collections will focus on the data collection and verification process 

    • All subscription data for two NELSi2 publishers, all UK HEIs

E journal archiving for the uk he libraries
“e-Journal Archiving for the UK HE Libraries”

  • One outcome of PECAN: more coordination needed from JISC

  • JISC commissioned Charles Beagrie Ltd

    • Draft circulated October 2010

  • Help universities and libraries implement policies and procedures in relation to e-journal archiving

    • supporting the move towards e-only provision of scholarly journals across the HE sector

  • Draws together economic case for e-journal archiving

  • Outlines emerging good practice in terms of policy and procedure for institutions

  • Recommendations to JISC and UK HE community

  • Four case studies highlight current practices and models

Draft recommendations from white paper
Draft Recommendations from White Paper

  • Consult internally with academics and identify concerns on continuing access and preservation;

  • Evaluate potential benefits and savings from e-only;

  • Assess fit against your needs for coverage, and service terms and conditions.

  • Evaluate off-setting cost by using budget savings in areas such as binding;

  • Implement clauses for sustainable content in collection strategies and policies;

  • Develop an appropriate digital preservation strategy and implementation procedures for local and collaborative archives;

  • Provide input on selection and service issues to service providers and your membership organisations;

  • Plan testing of the archival services you adopt;

  • With JISC Collections, develop license provisions for continuing access and relevant e-journal archiving solutions;

  • Collect data on your continuing/perpetual access rights in e-journal licences.

UK LOCKSS Alliance to offer a formal response to these recommendations

Jarvig committee remit and role
JARVIG Committee: Remit and Role

  • JARVIG: e-Journal Archiving Implementation Group

    • To determine most effective national e-journal archiving infrastructure for the UK HE sector, and then to support JISC to make sure the infrastructure can be put in place as fast as possible.

  • Consensus that e-journal archiving services are both strategically sensible and increasingly robust and plausible as functioning services

  • Gap in uptake between those concerned about continuing access, and the number that actually participate in current initiatives

  • JISC to take firm and decisive action on behalf of the sector to define and deliver a national infrastructure for e-journal archiving.

    • In collaboration with relevant organisations

    • To accelerate and where possible resolve the remaining challenges.

  • Uncertainty about effectiveness of long-term preservation measures.

    • How to reduce this

Jarvig membership
JARVIG Membership

  • JISC Executive

  • JISC Collections

  • JISC Electronic Information Resources Working Group


  • RLUK

  • UK LOCKSS Alliance

  • British Library


  • UKRR

  • UK University representative

  • UK University representative

  • UK National Library representative

  • International representative

Jarvig aims and objectives
JARVIG: Aims and Objectives

  • To reach a consensus on the appropriate response to the recommendations arising from the recent Beagrie White Paper on ‘E-Journal Archiving for UK HE Libraries’

  • To identify and discuss the components, linking elements, roles, actors and actions that will comprise and enable the infrastructure

    • Software

    • Staffing

    • Responsibilities

  • To present and elicit reaction on the components, linking elements, roles, actors and actions that will comprise and enable the infrastructure

  • To formulate a viable, detailed and costed action plan for a sustainable infrastructure for UK HE

Jarvig comments relevant to the ukla
JARVIG: Comments relevant to the UKLA

  • Centralised ‘top down’ approaches were prominently discussed but there may be ways to better involve the community

    • Recommendation: Examine what can be done at group levels by the community

  • Small publishers need repeated attention

    • Recommendation: Work with ALPSP to help small publishers with archiving; highlight platform such as Open Journal System to assist with archiving

  • PECAN could play a significant role

    • Recommendation: Ensure PECAN includes careful examination of use cases

  • LOCKSS needs to be examined: does LOCKSS address long-term preservation issues such as migration?

    • Recommendation: Examine potential extent and nature of the role of LOCKSS networks

Recap of ukla priorities for 2010 2013
Recap of UKLA Priorities for 2010-2013

To encourage the UKLA to be led more ‘by members, for members’, JISC has funded Community Development Activities (2010 – 2013).

Continued identification of at-risk scholarly titles

Develop well-defined policies and practices

Encourage their adoption

Improve communication between the UKLA members

Engagement with the wider community, e.g. via DPC

Develop active ‘self-help’ communities to share information

Engage with other initiatives to encourage joined-up services

Benefit from ‘Shared Services’