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Procurement Plan

AUDIT OBSERVATIONS on ACCOUNTING AND PROCUREMENT- 2011-12 39 th Review Meeting of State FCs- Udaipur (28-29 October, 2013). Procurement Plan. Annual Procurement Plan 2013-14 Prepare the Procurement Plan every year and upload on SSA’s website as envisaged in Para 113 of the Manual.

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Procurement Plan

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  1. AUDIT OBSERVATIONSon ACCOUNTING AND PROCUREMENT- 2011-1239th Review Meeting of State FCs- Udaipur (28-29 October, 2013)

  2. Procurement Plan • Annual Procurement Plan 2013-14 • Prepare the Procurement Plan every year and upload on SSA’s website as envisaged in Para 113 of the Manual. • MHRD on 22-5-2013 requested the State to prepare and upload on the web site the procurement plan for 2013-14 • Intimation not received from the following 20 States despite the issue of a reminder on 19-9-2013. • Andhra Pradesh, Arunachal Pradesh, Chhattisgarh, Dadra & Nagar Haveli, Daman & Diu, Delhi, Goa, Haryana, J&K, Jharkhand, Karnataka, Lakshadweep, Manipur, Meghalaya, Nagaland, Odisha, Puducherry, Sikkim, Tamil Nadu & Uttarakhand • West Bengal has prepared the plan for SPO only and yet to prepare the district plan. • States are requested to prepare the Plan for 2013-14 immediately and upload on their web site.

  3. Procurement Plan • Common errors noticed: • Footnotes of the Performa prescribe various stages of contracts, which are not being followed correctly. • While six stages are prescribed for goods, nine stages are prescribed for civil works as indicated below:

  4. Procurement Plan • Common errors noticed: • Some States have prepared Procurement Plan partially and not covering the entire outlay approved by the PAB for the State Component and all the Districts. • The Procurement Plan needs to be complete in all respects taking into account the outlay approved by the PAB for each activity. • Various methods of Procurement prescribed in the Manual to be followed during the year need to be indicated in the plan. • Civil Works either through community or through contractors have not been provided in the plan by some States. • The complete stages for each contract have not been indicated in the plan by some States.

  5. STATUTORY AUDIT REPORT – 2011-12PROCUREMENT OBSERVATONS 1. Purchases without inviting tenders/quotations

  6. STATUTORY AUDIT REPORT – 2011-12PROCUREMENT OBSERVATONS 2. Procurement procedure not followed 3. Limited tender instead of Open Tender

  7. STATUTORY AUDIT REPORT – 2011-12PROCUREMENT OBSERVATONS 4. Single tender instead of other method 5. Non-production of Procurement documents

  8. STATUTORY AUDIT REPORT – 2011-12PROCUREMENT OBSERVATONS 6. District could not State the method of procurement 7. Mis-procurement

  9. STATUTORY AUDIT REPORT – 2011-12PROCUREMENT OBSERVATONS 8. Excess payment made to contractors 9. Cash payment made to contractors

  10. STATUTORY AUDIT REPORT – 2011-12PROCUREMENT OBSERVATONS 10. Sub-Standard Quality

  11. Thank You

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