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PRESENTED BY Cindy Hurley District Testing Coordinator Tucson Unified School District 225-5418. Fall 2009 AIMS HS Test Training. Test Coordinator Packets. PowerPoint Handout Security Agreement to be used for copies Testing Accommodations Guidelines for 2009-2010

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presented by cindy hurley district testing coordinator tucson unified school district 225 5418

Cindy Hurley

District Testing Coordinator

Tucson Unified School District


Fall 2009 AIMS HSTest Training

test coordinator packets
Test Coordinator Packets

PowerPoint Handout

Security Agreement to be used for copies

Testing Accommodations Guidelines for 2009-2010

Copy of incident report to be filled out electronically

Critical Dates

site test coordinator responsibilities
Site Test Coordinator Responsibilities
  • Read PowerPoint presentation and seek clarification if needed
  • Read Test Coordinator’s manual
  • Check for email AIMS updates from district test coordinator
  • Inventory and keep secure all test materials
  • Coordinate, distribute, and collect all test materials for all schools for the district/charter
  • Train and assist faculty
  • Ensure all security agreements have been signed
delivery and return dates for fall 2009 aims hs testing
Delivery and Return Dates for Fall 2009 AIMS HS Testing
  • Test materials delivered to TUSD
  • Test materials delivered to schools
  • Deadline to order any shortages
  • Return materials to warehouse
  • Reports due to districts

Oct. 5 – 9

Oct. 12 -15

Oct. 16 3:00 PM

Oct. 30, Nov. 2 & 3

Dec. 15

students to be tested

Test Coordinator Responsibilities

Students to Be Tested
  • Only students in cohort 2011, 2010, 2009 or below are permitted to test
  • Cohort 2011 are generally 11th graders
  • Cohort 2010 or below are generally 12th graders
  • When a student’s cohort and grade are not aligned, the student’s cohort is used to determine if the student is eligible to participate in AIMS HS
students to be tested6
Students to Be Tested
  • Students who have not met the standards in writing, reading, or mathematics portions of AIMS HS are expectedto test for the specific content area
  • Students who want to move from the “Meets the Standard” to the “Exceeds the Standard” have the option of retesting **

** Note: Only Juniors retesting to exceed the standard will be considered for the tuition waiver

additional students who may test
Additional Students Who May Test
  • Non-enrolled students may participate in testing in your school/district include:
    • Private schooled students
    • Home schooled students
    • “Completer” students
  • These students may test if they live within your school boundaries
  • Link to PDF file from ADE on augmentation:
  • An AIMS augmentation worksheet with the new formula is posted on the ADE website.
  • Students requesting reciprocity must provide acceptable documentation of passing scores from other states.
  • New Reciprocity Guidelines are posted on the ADE website:

fall 2009 test schedule
Fall 2009 Test Schedule
  • Writing – Tuesday, October 27
    • One testing session of 2 – 2 ½ hours
      • Stretch break after 1 hour
  • Reading – Wednesday, October 28
    • One testing session of 2 hours
      • Stretch break after 1 hour
  • Mathematics – Thursday, October 29
    • Two testing sessions of 90 minutes
      • Significant break between sessions

There are no make-up dates for Fall testing

testing time frames
Testing Time Frames
  • AIMS tests are untimed.
  • Times are estimated times necessary for the vast majority of students to complete the test
  • For students who are not finished in the allotted time, arrangements must be made to allow them to finish testing
  • NO AIMS testing session may carry over to the next school day
scheduling mathematics

Test Coordinator Responsibilities

Scheduling - Mathematics
  • Fall Math test is based on 2003 Math standards
  • Significant break after Part 1
  • After significant break students may notgo back to Part 1 of the mathematics test
  • All students in a test room must be working on the same section of the mathematics test.


test administration
Test Administration
  • Students may not have access to any electronic devices, including cell phones and calculators, from the time they enter the testing room until dismissed.
test invalidations or invalid tests
Test Invalidations or Invalid Tests
  • Most test invalidations last year were because of use of cell phones and test administrator not following testing protocol
  • Missing scores were due to answer documents being stacked with the unused answer documents instead of the used answer documents
  • Invalid scores were due to student using ink, inappropriate bubbling, and for writing starting on page 2 instead of page 1.
common errors to avoid
Common Errors To Avoid
  • Missing important dates
  • School and staff unaware of test schedule and students who need to test
  • Test administrators unfamiliar with Test Administration Directions prior to day of testing
  • Not properly bubbling in information
test materials
Test Materials
  • Materials will be packed for individual schools
  • Cartons will be marked “Box 1 of 5”, “Box 2 of 5”, etc.
    • Packing list will be in box 1
  • Materials will include:
    • Test books: Writing, Reading, and Mathematics
    • Separate answer document for each content area
    • Test Administration manual
    • Test Coordinator manual
    • Labels
upon receipt of test materials
Upon Receipt of Test Materials
  • Inventory Contents Immediately
    • Verify materials received are the same as on packing list
    • Verify the number of materials is enough for the number of students testing – if not email any test material needs to Cindy Hurley by Oct. 16 at 3:00 PM
common errors to avoid18

Receiving AIMS Materials

Common Errors To Avoid
  • Failure to inventory materials upon arrival
  • Short-add order placed too late
  • Insufficient materials on day of testing
test security agreement
Test Security Agreement
  • A copy of the security agreement must be kept on file at your school (for 6 yrs.) for:
    • Site test coordinators
    • Test administrators, proctors, and anyone who comes in contact with the tests
  • AIMS HS Security Agreement filled out by principal needs to be given to Cindy Hurley with return of test materials
test security
Test Security

It is unethical and will be viewed as a violation of test security for any person to:

  • Examine content of any portion of test
  • Disclose or allow to be disclosed the content of any portion of the test or any test item before, during, or after test administration
  • Influence students’ answers by offering assistance of any kind
  • Change or review students’ answer choices, including the writing rough draft and writing final copy
test security21
Test Security
  • It is unethical and will be viewed as a violation of test security for any person to:
    • Photocopy, transcribe, or in any way duplicate any part of AIMS test books
    • Fail to return all test materials, including unused documents
    • Participate in, direct, aid, counsel, assist in, encourage, or fail to report any violations of these test administration security procedures
    • Allow students to have access to test questions, writing prompts or share information prior or during test administration
    • Use scratch paper
test materials security
Test Materials Security
  • Materials are to be in a locked secure location at all times
  • Maintain a complete inventory of all materials that are distributed to test administrators and returned from them
prior to testing
Prior to Testing
  • Required Materials for Each Test Room
    • Student Sign In and Sign Out Sheet
    • A supply of sharpened, standard, wooden graphite-based No. 2 pencils with erasers
    • A pencil sharpener or additional supply of pencils
    • A “Testing – Do Not Disturb” sign
    • Translation dictionaries for ELLs permitted this accommodation
    • For writing only:
      • Dictionaries
      • Thesauri
prior to testing24
Prior to Testing

Arrange Test Rooms

  • Determine suitability of each test room
  • Rooms must be a comfortable and distraction free environment
  • Arrange seating so students are not tempted to look at the other student’s tests
  • All visual aids displayed in the testing room which could assist students must be removed or covered completely
distribution of tests
Distribution of Tests

Test Administrators must:

  • Count, collect, and sign for the number of tests that they are receiving from the test coordinator on the day of testing
  • Verify and sign that all tests materials are returned to site test coordinator at the end of the testing session
  • No test materials may be left in a testing room overnight
common errors to avoid26
Common Errors To Avoid
  • Test Administrators violating security agreement
  • Shortage of Dictionaries and Thesauri on day of testing
  • Inappropriate visual aids in test room
  • Not having proper procedures set up for signing in students
  • Not collecting all electronic materials from students
test administrators and proctors
Test Administrators and Proctors
  • Must be employees of school
  • Test administrators and proctors must attend a training for each administration that they will be administering AIMS
  • Must read and sign a security agreement
administering hs aims
Administering HS AIMS
  • Test Administrators and Proctors must administer the test exactly as directed in the Test Administration Directions
  • Test Administrators and Proctors should “Actively” proctor the test


sign in sign out
--- Sign-Out
  • All Test Administrators must verify students’ IDs
  • Students are required to sign-in with the test administrator
  • When students turn-in tests upon completion, they must sign-out that the test has been returned
  • Sign-in sheets must be retained until the end of until score reports are received and accounted for



Active Proctoring includes:

  • Supervise the room at all times during testing
  • Answer student questions that pertain only to the clarification of test administration directions
  • Verify that students are marking their answers in the proper locations in their answer documents

Watch for student misconduct

  • Use of inappropriate resources (scratch paper, calculators, cell phones, iPods, etc.)
  • Disruptive behavior
  • Giving or receiving answers
test materials32
Test Materials
  • Fall 2009 administration includes three test books: one for the writing test, one for the reading test, and one for the mathematics test
  • New this year, there are 3 separate answer documents
resources for writing

Test Administrators and Proctors

Resources for Writing
  • Six Trait Rubric Office Scoring Guide for AIMS may be posted in testing room
  • Students may use commercially published paper dictionary and/or a commercially published paper thesaurus for the AIMS HS writing test only

- Several copies of each of these items must be available in the event students choose to use them

resources for mathematics

Test Administrators and Proctors

Resources for Mathematics
  • The AIMS High School Mathematics Reference Sheet may remain posted in the testing room
unacceptable resources
Unacceptable Resources
  • Electronic devices, including, but not limited to, computers, calculators, cell phones, digital watches, personal digital assistants, and portable music players, are prohibited during AIMS testing
    • Math manipulatives, charts, and aids, including, but not limited to a ruler, number line, compass, and an abacus
  • Extra paper or scratch paper
restroom breaks
Restroom Breaks
  • Students may be allowed to go to restroom, if necessary, during testing
  • Only one student may leave at a time
  • Student test materials must be collected before the student leaves the room and then given back to the student upon returning to the room
leaving test early
Leaving Test Early
  • Students who leave school during testing before completing a particular content area are ineligible to continue the test for that content area
  • The Test Administrator should inform the student they will not be permitted to finish that content area
  • Must sign out and indicate that testing was not completed
  • The student’s answer document must be sent for scoring, even if it is unfinished
disruptive students
Disruptive Students
  • Disruptive and misbehaving student should be allowed to continue testing in a different location so that other students may test undisturbed
  • Students who disrupt testing, refuse to participate, receive help from others, or engage in unacceptable behavior should be subject to disciplinary procedures established by the school after test has been completed
  • The student’s answer document must be sent for scoring – finished or not
students suspected of cheating
Students Suspected of Cheating
  • Allow students to continue testing
  • Teachers are to remove any inappropriate resources (cell phone, calculator, etc.)
  • After testing investigate incident for details before students leave campus
  • Document as many details as possible concerning incident
  • Call Cindy Hurley, 225-5418, as soon as possible for further instructions
  • Fill out an electronic incident report if requested to do so

When Incidents Occur

  • The Arizona Department of Education recommends that the student’s parents or guardians receive written notification of the incidents concerning students leaving testing early, disruptive, or inappropriate behavior of students and its consequences.
  • Contact Cindy Hurley as soon as possible about any testing situation to determine what course of action will need to be taken
  • Remember only the Arizona Department of Education can approve invalidations
  • Teachers can not determine that a test needs to be invalidated regardless of the situation
as students finish testing


As Students Finish Testing
  • As students turn in their tests Test Administrators must:
    • Verify student has put name on front of test book and answer document
    • Must check answer document for scannability
    • Make sure no answer document is inside a test booklet
    • Have student sign out indicating that they have completed and turned in test
  • Students may read or do classwork silently while waiting for the scheduled testing session to end
dismissing students
Dismissing Students
  • Before dismissing students, test administrators must verify that all test books and answer documents have been returned by students
  • After dismissing students and double checking counts, test administrator must return test materials to site test coordinator
  • No test materials may be left in a testing room overnight


  • All test administrators must read and be familiar with the Testing Accommodations Guidelines for 2009-2010 available on the ADE website:

  • Testing Administrator need to see that:
    • Students who qualify for testing accommodations receives them
    • Students who do not receive accommodations are not affected
  • Universal Accommodations
    • Available to all students
  • Standard Accommodations
    • Available to SPED, 504, and ELL students
  • Not all accommodations that are appropriate for instruction are appropriate for use during a standardized state assessment.
    • No longer allowable accommodations
      • Use of scribe for writing
      • Read aloud for reading
      • Use of a calculator
students with injury
Students With Injury
  • Students with an injury may also receive the following standard accommodations:
    • Answers transferred from a test book into an answer document
    • Record or dictate multiple choice responses to a scribe
    • Use assistive technology with spell check, grammar check, and predict ahead functions turned off

All responses must be transferred to student’s answer document

common errors to avoid47
Common Errors To Avoid
  • Test directions not read as scripted
  • Incorrect accommodations given to student
  • Math invalidations due to use of calculators
  • Reading invalidations due to test being read to student
  • Invalidations due to cell phone usage
student bar code labels
Student Bar Code Labels
  • Labels will be printed for students in cohort 2011 who have not “exceeded” in a content area
  • Labels will be printed for students in cohort 2010 and below who have not “met” in a content area
student bar code labels49
Student Bar Code Labels
  • Schools that had student enrollment data in SAIS by September 4 will receive student bar code labels
  • Labels are content specific and sorted alpha by cohort – if there is a label, use it!
  • NEW:
    • one label per student for each content area answer document
    • no master label this year
    • no extra label this year




If you have a

bar code use it

Student MUST


this section

Answer Document

student identification information
Student Identification Information
  • Per instructions in Test Administration Directions student identification located on the front covers of the test books and answer documents, MUST be completed by the student prior to testing
    • Student name
    • Teacher
    • School
    • District
  • Must be filled out in student’s hand writing


student identification information52
Student Identification Information
  • For students without a student bar code label, the grid on the back must be completed by school personnel.
  • New this year… no bottom half
  • For student #....only fill in SAIS grid
  • Do NOT fill in Student ID grid unless the student does not have a SAIS # or is a non-enrolled student at your school

This bubble is rarely marked

Enrollment Bubble (G)

Complete only if the student is not enrolled at the school where the test is administered

private school or home school student demographic information
Private School or Home SchoolStudent Demographic Information
  • Fill in all student demographics on back of answer document
  • Do not fill in the SAIS grid – instead fill in student’s phone number in the Student ID field (ex: 520-111-2222)
  • Mark box G (not enrolled)
testing accommodation information
Testing Accommodation Information
  • Information on the inside of the front cover of the answer document must be completed for students who tested with a standard accommodation.
common errors to avoid56
Common Errors To Avoid
  • Incorrect bar code placed on student answer document
  • Inaccurate SAIS ID number for students without bar codes
  • Students not writing name on test book and answer document
special circumstances
Special Circumstances

Large Print, Braille, Use of Assistive Technology

  • Student responses must be transferred to a standard answer document

Contaminated Materials

  • Do not return contaminated test materials – destroy at school site
  • Transfer student responses to a clean answer document.
organization answer documents
Organization Answer Documents

USED Answer Documents to be scored:

  • Sort all used answer documents by cohort:

2011, 2010, 2009 or below

  • Arrange all used answer documents face up in the same direction separated by colored paper – do not bind or rubber band

UNUSED Answer Documents

  • Arrange all the unused answer documentsin a separate stack

Note: Keep used and unused as one set ofboxes

organizing nonscorable materials
Organizing NonScorable Materials

All the following materials are considered

nonscorables and should be boxed together and

marked as nonscorables

  • Used and Unused test books
  • Test Administration Directions and Coordinators Manuals
  • Large print test books
  • Braille test books
  • Unused barcode labels
checking in materials
Checking in Materials
  • You must schedule a time to bring back all your test materials – no drop-ins
  • Call Cindy Hurley at 225-5418
  • Check- In Dates:

Oct. 30 8:00 - 3:30

Nov. 2 8:00 - 3:30

Nov. 3 8:00 - 3:30

high school writing field test
High School Writing Field Test
  • Students in cohort 2012 (10th grade) will participate in writing field test at selected schools
  • School chooses test date: any day between Oct. 26 –30
  • One testing session of between 2 – 21/2 hrs. with a stretch break after 1 hr.
  • Students who require the use of a Braille or large print or who are expected to test on AIMS A are excused from the field test
  • Keep FT materials separated from other AIMS test materials
thank you for taking on the test coordinator responsibilities
Thank You for Taking on the Test Coordinator Responsibilities
  • Any questions or concerns during testing, please call or email Cindy Hurley
  • Phone # : 225-5418