Budget Hearing November 30, 2009

1. Budget HearingNovember 30, 2009 Butler County Common Pleas Court General Division

2. BUTLER COUNTYCOMMON PLEAS COURTGENERAL DIVISION Craig D. Hedric Judge Andrew Nastoff Judge Gary W. Yates Director of Court Services Court Administrator Patricia S. Oney Judge Charles L. Pater Judge Noah E. Powers II Judge Michael J. Sage Administrative Judge Keith M. Spaeth Judge 16

3. BUTLER COUNTY COURT OF COMMON PLEASGENERAL DIVISIONORGANIZATION CHART Gary W. Yates Director of Court Services Court Administrator Wayne Gilkison Deputy Director Court Services Charles Beatty Manager Pre-Trial Services Milton Bradford Manager Special Programs Jeannette Bullard Manager General Supervision Kristen Foster Manager Offender Assessment Tracy Williams APA Investigations Supervisor Marcia Harris Manager Administrative Services Keith Hunt Manager Computer Services Rob Menke Director Specialty Courts Mary L. Swain, Manager Court Administrative Services Court Transcription Services 17

4. General Fund Budget2010 • Common Pleas Court $2,882,593 • Dept. of Court Services $ 404,290 • Adult Probation Dept. $2,087,972 • Total $5,374,855 • Less Rent and Utilities $ 402,500 • Grand Total $4,972,355

5. Appropriated / Expended Rent and Utilities Deducted ’08, ’09, ‘10

6. COMMON PLEAS COURT

7. THREE MAIN CASE TYPES

8. Total Main Case Types

9. Civil Cases Filed

10. Actual Civil Documents Filed

11. Criminal Felony Cases Filed

12. Actual Criminal Documents Filed

13. Civil Protection Cases Filed

14. Foreclosures

15. Order For Sales

16. Actual Sheriff Sales

17. Actual Sheriff Sales

18. DEPARTMENT OF COURT SERVICES

19. Specialty Courts • SAMI Court – Judge Sage • Drug Court – Judge Spaeth • Non-Support Court –Judge Powers

20. Funding Sources • SAMI $361,109 • DRUG COURT $231,821 • NONSUPPORT COURT $221,520 • Total $814,450

21. Pretrial Services Statistics

22. Pretrial Supervised Felons

23. Jail Bed Days Saved

24. Jail Bed Days Cost Savings

25. ADULT PROBATION DEPARTMENT

26. Probation Cases Year End

27. Child Support Collection

28. Court Cost Collection

29. Supervision Fees Collection

30. Restitution Collection

31. Juvenile Court Cost Collection

32. Court Generated Revenue 2008 2009 • Legal Research $ 18,229 $ 22,605 • Special Projects $523,577 $630,573 • Arb/Med $275,938 $326,457 • CCA 407 $859,398 $983,094 • CCA 408 $110,228 $124,736 • Probation Services $478,942 $469,354 • Title IV D $ 64,039 $ 85,677 • APA $461,250 $468,750 • Total $2,791,601 $2,841,246

33. Additional Court Operation Funding • Legal Research $ 20,000 • Special Projects $ 626,360 • Arbit./Med. $ 295,000 • ISP $1,123,094 • MJR $ 148,355 • Probation Services $ 380,864 • Specialty Courts $ 814,450 • Adult Parole Investigations $ 468,750 • Total $3,876,873

34. Court Staffing • State SC Fund 7 Elected Officials • General Fund 14 Judicial Staff • General Fund 6 Court Reporters • General Fund 4 Appointed Staff • General Fund 9 Administrative Staff • General Fund 7 Pretrial Staff • General Fund 30 Probation Staff • Special Projects 7 Staff Atty/Magistrate • Special Projects 1 IT Manager • ISP 407 13 Probation Staff • MJR 408 1 Pretrial Officer • Probation Services 5 Probation Staff • APA 8 Parole Staff

35. Vacant Positions • 2 Administrative Asst – General Division • 1 Pretrial Services Officer • 1 Court Reporter • 3 Probation Officer • 2 Administrative Assts – Adult Probation

36. Cost Per Cases • 1985 • 1945 Total Cases • 648/Judge • $735/Case • 2009 • 11,400 Total Cases • 1,628/Judge • $253/Case

37. 10 Year Funding Comparison • 2001 $4,343,097 • 2002 $4,544,447 • 2003 $4,753,217 • 2004 $5,068,091 • 2005 $5,269,355 • 2006 $5,211,207 • 2007 $5,351,151 • 2008 $5,539,057 * • 2009 $5,134,138 * • 2010 $4,972,375 * * Less Rent and Utilities

38. Sources • Statistical Data • Ohio Supreme Court • CourtView • Fiscal Data • Oracle • CourtView