How to Successfully Manage CJD Grants. 5 Steps to Successful Grant Management. Step 2. Understand Grants Monitoring. Step 1. Know the Basics. Step 3. Properly Close Out the Grant. Step 4. Follow the Rules and Regulations. Step 5. Use Sample Forms. Step 1. Know the Basics.
Step 2. Understand Grants Monitoring
Step 1. Know the Basics
Step 3. Properly Close Out the Grant
Step 4. Follow the Rules and Regulations
Step 5. Use Sample Forms
Email is Preferred
Include Grant Number in all Correspondence
CJD Main Number
Notify CJD Immediately If You Get a Public Information Request
Appointed or authorized by the governing body.
Must be the chief financial officer for the grantee agency.
Responsible for the day-to-day operations of the project including programmatic reporting.
Failure to accept your award within 45 days could result in forfeiture of grant funding.
All funds must be paid through direct deposit.
Must be submitted through eGrants and Certified by the Authorized Official
10% of Cumulative Expenditures can be moved without CJD’s Prior Approval (except within Equipment and Indirect Costs)
NOTE: Expenses for Outside Trainers go under the Contractual Budget Category .
When allowed, the standard rate is 2% of CJD- funded direct costs (NOTE: this is NOT the CJD Award Amount)
Grants Monitoring Overview
Reviewing & Testing
Questions & Answers
What is grants monitoring?
“The process of reviewing grant documentation to ensure that grant funds are used for authorized purposes.”
Then go to Updates, then Grants Monitoring Tools, then Checklist (and Coversheet and Phone Contact Form for the COG planners.)
NOTE: CJD awards grants with both State and Federal funds. Use this Matrix to figure out if your grant is awarded with State or Federal funds. Sources highlighted in Yellow are prioritized by the COGs.
Use Sample Forms