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Multi-Donor Trust Fund Office Workshop on MDG-F Joint Programmes 23-25 March 2009 Casablanca, Morocco. Role of MDTF Office as Administrative Agent. Sign MOU with UN organizations Receive allocation decisions from MDG-F Secretariat

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Multi-Donor Trust Fund OfficeWorkshop on MDG-F Joint Programmes23-25 March 2009Casablanca, Morocco

Role of mdtf office as administrative agent
Role of MDTF Office as Administrative Agent

  • Sign MOU with UN organizations

  • Receive allocation decisions from MDG-F Secretariat

  • Provide quality assurance for conformity with UNDG standards

  • Transfer funds upon receipt of signed documents

  • Receive and consolidate reports (Quarterly/Annual)

Undg pass through fund management
UNDG Pass-through fund management

Source: Guidance Note on Joint Programming, UNDG

Role of mdtf office as administrative agent quality assurance
Role of MDTF Office as Administrative Agent—Quality Assurance

  • Formulation stage:

    • Issue MDG-F Operational Guidance Note

    • Ensure conformity with UNDG standards:

      • Pre-approval consultation

      • Post approval memo from Executive Coordinator

  • Implementation stage:

    • Check budgets and compliance with memo prior to releasing funds

Revised joint programme document template and harmonised budget categories
Revised Joint Programme Document template and harmonised budget categories

  • Rationale:

    • Replace individual UN org programming documents

    • Produce financial reports using harmonized budget categories for consolidation and analysis purposes

    • Emphasize UNDG common country programming

Cover page
Cover Page budget categories

  • linkages to UNDAF

  • budget per Results Framework

Summary of Results framework budget categories

2. It is important that only ONE Agency be listed next to each output. It is essential to ensure accountability. Reference to the UN agency’s country programme or priority should be listed here

4. Be sure to insert a column for TOTAL

1. These OUTPUTS should be SMART (Specific, Measurable, Achievable, Realistic and Time related) and would be a sub-set of the JP outputs in the previous column.

3. As in previous column only ONE Implementing Partner should be in each line.

Annual Work Plan budget categories

List only ONE UN- Agency. If responsible Party is not yet known, can list TBA

List actual Activities, NOT budget descriptions

Management arrangements
Management Arrangements budget categories

(see operational guidance note)

  • Composition of NSC

    • Role and function of NSC

  • Composition of PMC

    • Role and function of PMC

  • Role of RC

Fund management arrangements
Fund Management Arrangements budget categories

  • Fund Management—refers to funding from AA to participating UN orgs

  • Cash Management refers to transfers—refers to funding from participating UN orgs to national partners:

    • Harmonized approach to cash transfer

Signing the joint programme document
Signing the joint programme document budget categories

  • Please make sure all of Mr. Jenks and Mr. Aklilu’s comments have been incorporated PRIOR to signature.

Fund transfer request form
Fund transfer request form budget categories

  • From the AWP and Results framework summary table……

  • …… the fund transfer form

  • Please check consistency!

Quarterly updates
Quarterly updates budget categories

  • Portal page

Reporting budget categories

Annual reporting
Annual Reporting budget categories

  • Follows UNDG Standard Progress report