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SECRETARIAT OF POLICE. Police Civilian Secretariat Presentation to the Portfolio Committee on Police 10 March 2010. BACKGROUND.

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SECRETARIAT OF POLICE

Police Civilian SecretariatPresentation to the Portfolio Committee on Police 10 March 2010

background
BACKGROUND

The National Secretariat derives its mandate from the Constitution and the Police Act. Section 208 of the Constitution requires the Minister of Police to establish a Police Civilian Secretariat which operates directly under the Minister’s direction and authority.

The Minister of Police has indicated in several meetings that in view of the new policing environment, the Secretariat should be made stronger in its oversight function.

mandate of secretariat
MANDATE OF SECRETARIAT
  • Advise the Minister in the exercise of his or her powers

and the performance of his or her duties and functions;

  • Perform such functions as the Minister may consider necessary or expedient to ensure civilian oversight of the Service;
  • Promote democratic accountability and transparency in the Service;
  • Promote and facilitate participation by the Service in the Reconstruction and Development Programme;
  • Provide the Minister with legal services and advice on constitutional matters;
  • Provide the Minister with communication, support and administrative services;
  • Monitor the implementation of policy and directions issued by theMinister and report to the Minister thereon;
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MANDATE OF SECRETARIAT (Continuous)

  • Conduct research into any policing matter in accordance with the instructions of the Minister and report to the Minister thereon;
  • Perform such functions as may from time to time be assigned to the Secretariat by the Minister; and
  • Evaluate the functioning of the Service and report to the Minister thereon.
restructuring
RESTRUCTURING
  • The Secretariat is being re-organised in order for it to perform its function and provide the Minister with the required advice.
  • A new legislative framework for the Secretariat is being finalised.
  • The Secretariat has developed five key components that will engage in the process of policy development and research; monitoring and evaluation; partnership management; support services, and the Office of the Secretary.
focus of the secretariat
FOCUS OF THE SECRETARIAT
  • Primary focus and priority for the coming year is the development of a five year strategic plan together with the fulfillment of key priorities while implementing our mandate. The key role and functions of the Secretariat

are to:

    • To provide the Minister with policy advice
    • To monitor and audit the police
    • To provide support services to the Minister
    • To mobilise role-players, stakeholders and partners outside the Department
key functions
KEY FUNCTIONS

Key functional areas with respect to civilian oversight and policy advice to the

Minister are provided through our components in the following manner:

  • Policy and Strategy: Strategic and indicative planning, research and the formulation of departmental policy proposals, which when approved by the Minister, would guide the activities of SAPS.
  • Audit and Monitoring: The monitoring of the Department’s budget to ensure alignment with the policies approved by the Minister. Monitoring the effectiveness and efficiency of the implementation of these policies.
  • Providing Ministerial support services: Including the management of international and stakeholder liaison as well as provide legal services.
  • Communication: The implementation of a communication strategy aimed at informing and mobilising role players, stakeholders and partners outside the Department regarding the delivery of Safety and Security.
  • Accountability: To account to the Minister and to Parliament

on issues and activities from time to time or as requested.

important requirements
IMPORTANT REQUIREMENTS

In order to fulfil these functions effectively, two important requirements

should be fulfilled:

  • The Secretariat is currently undergoing institutional reform in order for the Minister to fulfil his constitutional and legislative obligations.
  • The Secretariat is undergoing a process of re-organisation in order perform its role to the standard required.

A new management team led by the new Secretary of Police has been

appointed by the Minister together with three new chief directors in the Policy and Research, Monitoring and Evaluation and the Partnership Units.

key priorities
KEY PRIORITIES
  • Our priorities are based on six key result areas:

1. The re-organisation of the Secretariat

2. Provide Legislative Support to the Minister

3. Provide Leadership and Direction to the Secretariat

4. Provide policy advice support to the Minister

5. To play an activist and interventionist role with regard to civilian oversight of the Police

6. Build active partnerships that will deepen the national dialogue on safety and crime prevention

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OFFICE OF THE SECRETARY OF POLICE

Purpose: Strategically direct the Secretariat of Police and render support services to the Minister

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CHIEF DIRECTORATE: POLICY AND RESEARCH

Purpose: To provide the Minister with policy advice

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CHIEF DIRECTORATE: MONITORING AND EVALUATION

Purpose: To monitor and audit the Police

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CHIEF DIRECTORATE: PARTNERSHIPS

Purpose: To mobilise role-players, stakeholders and partners outside the Department

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DIRECTORATE: SUPPORT SERVICES

Purpose: Render support services to the Secretariat

a) Human resource management

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DIRECTORATE: SUPPORT SERVICES

b) Financial Management

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DIRECTORATE: SUPPORT SERVICES

c) Supply chain management