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Budget Consultation 2018-21: Making Savings, Protecting Services

Help us shape our budget for the next three years! We need to make savings of £26 million and protect jobs and services. Share your views and ideas on how we can achieve this.

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Budget Consultation 2018-21: Making Savings, Protecting Services

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  1. Introduction • On 9th October our consultation will launch on setting our budget for 2018-21. • This will contribute to councillors’ decision making about where and how our budget is spent over the next three years. • Whilst we don’t yet know our exact budget, we are expecting to have to make savings in the region of £26million over the next three years. • This is in addition to the £37million savings we have already made since 2012. • Lorraine explains more in this video.

  2. Our budget context • We have been successful so far in off-setting the impact of savings on the majority of frontline services through a determined focus on efficiency, which has modernised and streamlined many of our processes. • This has already allowed us to meet tough savings targets. For example, 70% of the savings we needed for 2017/18 came from efficiencies alone. • Thanks to improving our processes and your continued hard work, we have a strong track record in delivering high quality services for our residents, despite the economic challenges we have faced. • This modernisation of services to make them more cost effective will continue. • However, this will not be enough to make the savings required . Therefore the proposals which will be published next week do see some changes to the way we deliver services.

  3. The key pressures on our budget

  4. The budget challenge • Based on economic forecasts we anticipate our annual grant funding from the Scottish Government will reduce in cash terms. At the same time demand on services is increasing. Cash Grants Demandon services increasing • We now needto save another£26 million by 2021.

  5. The way our budget is being spent in 2017/18

  6. Protecting jobs • Our absolute priority is to support staff and protect jobs and services as much as we possibly can. • We estimate we will have an 8% reduction in our workforce - the equivalent to around 300 full time equivalent posts - by 2021. • However, by working together with our Trade Union partners, we hope to achieve these reductions without the need for compulsory redundancies. • Our hope is that this can be managed in part through natural turnover of staff moving to new opportunities and as others choose to retire. • New roles will also be created and retraining opportunities available as the needsof our organisation changes.

  7. Protecting jobs cont. • A voluntary redundancy and early retirement programme will continue to be available for staff affected by service redesign and who wish to leave the organisation. • Since 2015 our workforce has already reduced by some 209.5 full time equivalent posts as we have modernised and streamlined how we work.

  8. Protecting services • In a variety of service areas we have seen marked customer service and quality improvements through modernising and redesigning services, particularly as we have harnessed the power of new digital opportunities. • While the modernisation of services to make them more cost effective will continue, some of the proposals for consultation (available from 9th October) do see a potential reduction in some service levels. • Where there is more than one possible way to deliver a saving we have made this clear so that staff and residents can let us know their preference. • We are also keen to hear your views on any other ways you think we could make savings and balance our budget against a backdrop of increasing demand and funding pressures.

  9. Budget 2018 - 2021 Education Saving Proposals

  10. Context • Education share of £26 million = £9.707 million • Excludes Deferred Savings from 2017/18 • Devolved School Budgets - £158k • Admin and Clerical Review - £87k • Support for Quality - £50k • Teacher Numbers protected as grant condition, when setting target • Therefore saving target based on remaining budget - £47.7m = 20% reduction • Previous savings mainly from support functions, e.g. Admin and Clerical, PSAs, Technicians, School Librarians, Facilities Management, Increased Charges, etc. • Context of Education Governance Review and Fair Funding Consultation • Opportunities in Expansion of Early Learning and Childcare, Maidenhill Primary • Following proposals excludes savings devolved to Trust

  11. Categories of Proposed Savings • Efficiencies • Increased Charges • Service Redesign • Support Staff • DSM

  12. Efficiencies = £963,000 • National rather than local standardised assessments £36k • Better Procurement, e.g. school transport £80k • Maintaining / reducing teacher absence levels £300k • Utilities and rationalisation of buildings during holidays £147k • Alternative school placements £118k • Further reduction in Admin and Clerical £282k

  13. Increased Charges = £130,000 • Easter Schools – up to £60 per week £30k • Residential Study Weekends – options £20k • School Meals Primary £2.10 • Secondary £2.30 £80k

  14. Service Redesign / Support Functions = £1,599,000 • ELC Staffing / Management Structures £342k • Instrumental Music Service £144k • Quality Improvement Team £115k • Education Psychology Service £132k • School Technicians £182k • Facilities Management £684k

  15. Support Staff = £1,287,000 • Pupils Support Assistants (Classroom Assistants) £1,056k • Behaviour Support Assistants £100k • Supervisory Assistants £39k • Bilingual Support Workers £92k

  16. Reduction in Central Budgets = £305,000 • Health and Safety £34k • Minor Property Works £70k • Vocational Programme £129k • Sure Start £49k • Childcare £15k • Grants to Voluntary Organisations £8k

  17. Review of DSM = up to £5,062,000 • Curriculum for Excellence £58k • CPD £77k • Parental Involvement £13k • Remaining Budgets Devolved to Schools£4,914k

  18. The decision making process • The Council’s Budget Strategy Group, made up of all administration councillors, meets until February 2018 to review all the available options to help balance the council budget. • We have prepared a budget booklet which summarises the proposals that have been identified to help close our £26million budget gap. • Feedback from the consultation will then be considered by councillors. • The final budget will be decided by elected members at the full Council meeting on 8th February 2018.

  19. The timeline • 9th October 2017 – Consultation opens • 28th November 2017 – Consultation closes • 11th December 2017 (expected) – Scottish Government announce final grant settlement for 2018/19 • 8th February 2018 – The final budget goes to full Council for elected member decision

  20. Have your say • The budget booklet, infographics and information will be live from 9thOctober on the intranet and council website. • As will Budget Simulator, a tool that could help you consider your views before having your say. See if you can balance our budget and see what impact your decisions would have on residents and services. • Once you have read the proposals and our budget context information, please have your say via Citizen Space. The consultation will be live from 9th October – 28th November.

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