Harris County Community Services Department. FINANCE ACCOUNTING SECTION LaKenya Wilson - Grant Accounting Manager Andrea Thomas – Senior Grant Accountant David Picazo - Grant Accountant. HUD Rule Citations. Nonprofits: 24 CFR Part 576 - Governing regulations
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FINANCE ACCOUNTING SECTION
LaKenya Wilson - Grant Accounting Manager
Andrea Thomas – Senior Grant Accountant
David Picazo - Grant Accountant
24 CFR Part 576 - Governing regulations
42 U.S.C. 11375 - Matching requirements
24 CFR Part 84 - Procurement
2 CFR Part 215 (A-110) - Uniform Admin. Requirements
2 CFR Part 230 (A-122) - Cost Principles
OMB Circular A-133 - Audits
Please don’t forgetYOUR GRANT AGREEMENTwith Harris County.
Financial management systems are required to meet certain standards. Your financial systems must be able to:
What are internal controls?
Internal controls are those measures taken by the organization for the purpose of:
Effective controls provide reasonable assurance regarding the accomplishment of established objectives. An effective internal control system generally consists of five components:
More specific examples and elements:
Compare & control expenditures
Accounting system should include:
Source documentation required (match/leverage included)
Also, ensure that program costs were:
Source documentation required for Homeless Prevention
Financial Assistance is available to families who received eviction notices or utility service disconnect notice(s) if the following occurs:
42 U.S.C. 11375(a) contains match requirements
In general, matching funds provided may include:
Additional financial rules apply:
Requirements can be found in 2 CFR Part 230 (OMB Circular A-122)
Three components to cost principles & Questions to Ask before incurring costs:
Is the amount being claimed necessary and reasonable? a.k.a. (the prudent person test).
Is the amount allowable under circulars and regulations?
Can the amount be reasonably and accurately allocated to the program?
Costs charged to ESG must be necessary, reasonable & directly related to the grant.
In general, costs must be:
A cost is allocable to the program if it is:
Direct costs can be identified with a specific program or activity.
Indirect costs are incurred for common/joint purpose benefiting more than one program or activity
Sub-recipients must adhere to Federal procurement rules in 24 CFR Part 84 when purchasing:
Procurement policies must be in place
Must follow written procedures & document compliance
Please be advised that “DIRECT DEPOSIT” is available.
Please don’t hesitate to seek Technical Assistance, if necessary!
FINANCE MONITORING SECTION
Vladimir Petsev – Finance Monitoring Manager
StevenDimayuga – Finance Monitor
PeterBroussard – Finance Monitor
When Does the Monitoring Process Start?
“It starts at the beginning”
CSD’s grant accountants and financial monitoring staff review the terms and details of the agreement and approved budgets at the start-up of your grant. This gives us a chance to plan our monitoring efforts and to see “what” and “how” your organization will deliver your ESG services.
What Are The Types of Monitoring?
1.Desk Reviews – This is an on-going process through the lifespan of the grant. It entails:
A. A review of expenses for allowability, proper cost allocation, and a comparison to those expenses to the budget which are listed in the Financial Reporting portion of your monthly reimbursement requests.
B. A review of your annual audit by monitoring staff and the County Auditor’s Office. (note): You should receive a notification letter issued by the Co. Auditor’s requesting a copy of your audit.
What Are The Types of Monitoring?
2. On-site Monitoring Visits – You may expect CSD to perform an annual and/or periodic visit ( when deemed necessary) as well as follow up visits to check on the progress of correcting noted concerns and/or findings.
Additionally, CSD’s Financial Monitoring section performs detailed testing & collection of source documentation in order to perform match verification during and near the program year end.
What and How We Conduct Financial Monitoring for On-Site Visits
First, you’ll get a “Notification Letter”.
During the onsite visit we will:
If you need help….we are always available upon your request.
We can provide: