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Financial Planning and Projections

Financial Planning and Projections. March 12, 2014 Facility Workshop. Enrollment Routine Maintenance Repair vs. Replacement Lease vs. Buy Community Support Financing Options. Considerations. Enrollment Impact. Enrollment Trends. Athena-Weston SD Example. Athena-Weston SD Example.

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Financial Planning and Projections

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  1. Financial Planning and Projections March 12, 2014 Facility Workshop

  2. Enrollment • Routine Maintenance • Repair vs. Replacement • Lease vs. Buy • Community Support • Financing Options Considerations

  3. Enrollment Impact

  4. Enrollment Trends

  5. Athena-Weston SD Example

  6. Athena-Weston SD Example

  7. Property Values & Tax Receipts

  8. Growing Declining Sell/mothball surplus School boundary adjustments Staff reductions • School capacity • School boundary adjustments • Portables • New facilities Decisions based upon Enrollment (SSF), Tax Receipts, etc.

  9. Facility and Equipment Maintenance

  10. Preventative Planned Scheduled Routine Maintenance

  11. Preventative Planned Scheduled Operating Expense Routine Maintenance

  12. Expenditures beyond normal upkeep • Return a facility to its intended use • Prevent further damage • Make facility compliant with changes in laws • Extends life of asset Major Maintenance

  13. Expenditures beyond normal upkeep • Return a facility to its intended use • Prevent further damage • Make facility compliant with changes in laws • Extends life of asset • Capital Expenditure Major Maintenance

  14. How many of you have facility and equipment maintenance plans?

  15. How many of you have facility and equipment maintenance plans? Do your plans save your district $?

  16. Repair vs. Replacement

  17. 50% Rule: repair if cost ≤ 50% of the replacement or resale value • Asset life • Energy efficiency • Appreciating value Multiple Measures

  18. Viability of Leasing

  19. http://office.microsoft.com/en-us/ctndirectdownload.aspx?AssetID=TC001184175&Application=XL&Version=11&Result=2#http://office.microsoft.com/en-us/ctndirectdownload.aspx?AssetID=TC001184175&Application=XL&Version=11&Result=2#

  20. ORS 271.390 provides for financing agreements without voter approval. • Financing agreements are payable from a district’s permanent tax rate. Leasing Consideration

  21. Revenue: • SSF (Enrollment) • Tax Receipts (AV) • Interest • 1X (grants, donations) • Other Expenditures: • Personnel Services • Pension/Health Costs • Materials & Supplies • Contract Services • Debt Service Pull Pieces Together

  22. Annual Budget: highest reliability of data • 20-Years: lower reliability the further out Considerations: • History is good base: review trends • Include schedule for non-routine items (e.g., capital assets) • Cost based analysis vs. revenue based • Catalogue projection assumptions and sources • Scenarios for base, worst and favorable outlooks 1-5-10-20 Years Out

  23. Rule of thumb: do not count on 1X revenues Revenue Example

  24. Expense Example

  25. Capital Assets Example

  26. Community Support for New Construction

  27. Demographics • Informal or formal poll Know your Audience

  28. Financing Options

  29. Voter Approval No Vote Required Capital Leases Agency Loans Bank Loans Limited Tax Obligations (aka “full faith and credit” obligations) Grants Donations P3 • General Obligation Bonds • Separate tax levy • Capital projects • 3-year construction window • Local Option Levy Election Considerations

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