Health and Safety Update 17 June 2010

1. Health and Safety Update17 June 2010 John Sutherland Sarah Watson Ann Hallam Bob Armstrong

2. HSE Stategy • Address “Risk Aversion” • Petty bureaucracy • Myth of the Month • Proportionate risk assessment • Good Leadership • HSE/UCEA/IoD Guidance • Specific to HE Sector • Stress • Slips, trips and falls • Risk Education • Students to be risk aware, not risk averse or risk naïve • Initiatives to include H&S into the curriculum • Engineering and Architecture

3. The myth:HSE still bans this, that and the otherThe reality: We’ve said it all before, but there are still too many reports that HSE andhealth and safety law are responsible for all sorts of bans – cheese-rolling events, knitting in hospitals and even toothpicks!In reality HSE has banned very little outright, apart from a few high-risk exceptions like asbestos, which kills around 4000 people a year.Too often health and safety is used as a convenient excuse, but it’s time to challenge this and remind people to focus on the real risks – those that are still causing people to be killed, injured or made ill at work.Challenge the myths, tackle real risks!

4. H&S Auditing and Annual Safety Report • Review of Audit Process • Safety Management Profile • 10 years; 2 cycles • Deep and lengthy but ~5 yearly intervals • 2nd cycle confirmed progress/maintenance of first cycle • Review • Best use of resource? Value in repeating? • Better sensitivity through more frequent shorter reviews • Identify and support significant changes earlier and better • Evaluation of HASMAP successor to Profile

5. The Safety Management Process SafetyPolicy ReviewingPerformance Organisation & Personnel AUDITING Implementation Identifying and Controlling Hazards MonitoringPerformance Safety Management Process Auditing Process

6. General Audit Findings • Policy • In place and appropriate, • Sometimes in need of review/updating

7. Organisation • Strengths • Appropriate, • Commitment and involvement by HoS/D • Responsibilities identified • Strong, positive safety culture • Effective communication. • Commitment and endeavour by SSOs. • Weaknesses • Succession planning for H&S roles, • Consistency across divisions (strong divisional identity)

8. Typical SC Agenda • Annual • Review Terms of Reference and Constitution • Review H&S Policy and Handbook • H&S Plan – key objectives for coming year (incl training) • Each Meeting • Develop/update policies - progress • Report of incidents • Report of inspections/monitoring activities • Progress on key objectives • Matters from Safety Office/University Safety Cttee

9. Implementation • Risk assessment • Consistency between divisions/research groups • Involvement and commitment by PIs/Academic Supervisors • Demonstrating competence • Induction training/information • Document trail to confirm training • Training record: When, by who, what (content/ppt/SOP) • DSE • DSE assessors/co-ordinators appointed • Staff completing DSE assessments

10. Monitoring • Demonstration of effective monitoring • Annual formal inspection by SSO is minimum • Higher risk areas require additional mechanisms • More regular SSO inspections, • Local Inspection by Responsible Person for area. • Checklists/report sent to SSO. • Report to School Safety Committee • Evidence of the process is essential

11. Review • Local Health and Safety Policy • Organisational changes • Structure; staff; responsibilities • Process changes

12. Future Audit Strategy • An annual review with each School/Department focusing on: • the maintenance and development of health and safety management arrangements, • progress on matters arising during the previous year, • implementation of new or revised health and safety policies/guidance, • specific risks or elements of health and safety management, e.g. risk assessment; competency; • health and safety implications arising from planned significant changes or developments, and • undertake a general inspection of selected areas.

13. First Aid • The key changes are listed below: • The First Aid at Work course (FAW) is shortened from 4 days to 3 days. The re-qualification course remains at 2 days.  • A new 1-day Emergency First Aid at Work (EFAW) course has been introduced. • Both certificates remain valid for 3 years. • HSE strongly recommends annual refresher training • Non- mandatory three-hour basic skills update. • EFAW training enables a first-aider to give emergency first aid to someone who is injured or becomes ill while at work. • Role ; Assessing the situation and acting accordingly; • Loss of consciousness; CPR; choking; wounds and bleeding; shock; minor injuries • FAW training includes EFAW and also equips the first-aider to apply first aid to a range of specific injuries and illness. • As above plus injuries to bones, muscles and joints, including suspected spinal injuries; • chest injuries; burns and scalds; eye injuries; • sudden poisoning; anaphylactic shock; • Specified illnesses.

14. First Aid at Work • EFAW Advantages : • Reduced time commitment could encourage wider uptake • Targeted relevance - excludes less common injuries that are unlikely to be encountered in low risk environments. • Minimises unnecessary cost. • FAW Advantages • Increased depth of content • More time to practice techniques • Covers a wider range of medical conditions: • Seizures, asthma, severe allergic reaction, low blood sugar, fainting.

15. First Aider Training • Proposed to offer FAW and EFAW. • 550 first aiders; • 50:50 higher risk:lower risk areas • FAW for labs and workshops etc • EFAW for other areas. • Local discretion based on risk assessment. • Annual non-mandatory refresher • FAW Training via Occupational Health and changes to be incorporated into re-tendering

16. Defibrillators • 16 Defibs spread across UP, SB, JC and KMC • 100 trained users • Refresher training starting soon • SSO actions: • Ensure first aider notices include an indication of who is defib-trained • Check nearest locations • Update staff regularly SSO Update June 2010

17. Defibrillators SSO Update June 2010

18. Defibrillators SSO Update June 2010

19. Summary of Locations Mobile Security Vans x 2 University Park • Hallward Library Entrance • Trent Security • Coates Building, Telford Coffee Bar • Sports Centre Reception • EMCC Reception • Maths and Physics Building (Physics & Astronomy) • Law and Social Sciences Building (Sociology & Social Policy) SSO Update June 2010

20. Summary of Locations Jubilee • DLRC entrance • Sports Centre Reception KMC • Reception • Rear entrance Sutton Bonington • Main Building Reception • South Lab Main Entrance • Vet School Reception Office SSO Update June 2010

21. On-line Incident Reporting • In place for 18 months • Total incidents up in 2009 – well used! • IS currently working on: • Line manager/SSO bug • Improved Searches – key one: search by School • Two-tier system for SSOs and associated DSOs • Authorised Yes/No • Print version of report form • Ability to amend Line manager and SSO if entered incorrectly SSO Update June 2010

22. On-line Incident Reporting • Actions for SSOs: • Line managers responsible for initial investigation • Ensure incidents investigated asap after reporting • Include detail and pictures • Prompt notification of RIDDORS SSO Update June 2010

23. Reminder on RIDDOR Staff • Major injuries, e.g. Fractures • >24-hour stay in hospital • >3 days lost from work (includes weekend days) Students and members of the public • Taken from the accident scene to A&E Safety Office to do all RIDDOR reports to HSE, required within 10 days of incident SSO Update June 2010

24. Annual Incident Statistics 2009 • Total number of incidents: 602 (567) • Staff incidents: 325 (300) • Student incidents: 233 (200) • Main causes: Sharps 25% Falls 15% • Number of RIDDORs: 26 (33) • Staff RIDDORs: 20 • Student RIDDORs: 5 • Main cause : FALLS 42% SSO Update June 2010

25. Annual Incident Statistics 2009 Incidence Rates – incidents per 1000 people • Total incidents • Staff 46 Sector average 31 • Students 7.4 Sector average 2.3 • RIDDOR incidents • Staff 2.9 Sector average 2.2 • Students 0.16 Sector average 0.14 • RIDDORs - reasonably accurate statistics known for sector. • Total incidents, UoN historically above sector average. SSO Update June 2010

26. Slips and Trips • Biggest cause of serious incidents • Totals 2009: 90 (15%) • Riddors 2009: 11 (42%) • Statement in University Handbook • HSE national focus • UoN focus through investigation of incidents and assessment of flooring/cleaning SSO Update June 2010

27. Slips and Trips • Suitability of Flooring for environment • Outdoors • Catering outlets • Laboratories • Building Entrances, foyers • Cleaning regimes • Frequency • Products used • Cleaning methods • Training of cleaning staff SSO Update June 2010

28. Slips and Trips • HSE On-line Slip Assessment Tool • Nature of floor • Floor cleaning type and frequency • Footwear • Type and source of contamination and likelihood of recontamination • Footwear if applicable Advises Low / Medium / Significant / High • Roughness measurements – Safety Office has equipment • Slip resistance measurements – Contractor to use HSE approved Pendulum Test SSO Update June 2010

29. Slips and Trips - Surtronic Duo - Measures roughness in micrometers - Safety Office has one - Pendulum Coefficient of - - Friction test equipment - Employ outside consultants to do the assessment SSO Update June 2010

30. Wellbeing at Work • HSE Management Standards • Principals of Good People Management to minimise work-related stress. • HSE visits in 2007/8 to review implementation • Work and Wellbeing Review Group • Reports to Safety Committee • Comprises representatives from: • Trades Unions; HR; PD; Occ Health; Counselling; H&S • Prof Tom Cox and • Prof Michele Clarke. • Survey 25 January to 14 February • HSE Benchmarked Question Set • ~40% response rate

31. Management Standards Elements • Demands – this includes issues such as workload, work patterns and the work environment. • Control – how much say the person has in the way they do their work. • Support (by Peers or Line Manager) – this includes the encouragement, sponsorship and resources provided by the organisation, line management and colleagues. • Relationships – this includes promoting positive working to avoid conflict and dealing with unacceptable behaviour. • Role – whether people understand their role within the organisation and whether the organisation ensures that they do not have conflicting roles. • Change – how organisational change (large or small) is managed and communicated in the organisation

32. Summary of Results

33. Next Steps • Communication to Staff in Preparation • Additional analysis by Survey unit to provide a summary for each management unit • Wellbeing Workspace being set up • Survey feedback, progress and updates • Resources • Information and good practice – HSE; academic articles • Professional Development Wellbeing Courses • Contact Jo Bramham • http://www.nottingham.ac.uk/csc/category/well-being.php

34. Fire Safety Update 17 June 2010 Bob Armstrong

35. FS Update Legislation-Fire Authority Concerns Staff training-introducing general FS sessions across all Campuses UP-4, SB 2, JC 3 & KMC 2, Med Sch 10 Record keeping-of all fire related matters identified in your FRA NFRS visits- this year there has been 13 inspections Training-arranging to view networked fire safety programmes enabling staff to access it as & when. Many suppliers providing this type of programme John has agreed to support this fundamental change to delivering fire safety training

36. FS Update PEEPs Working party reviewed the PEEPs process Identified a smarter way of identifying people who may require a PEEP Ensuring that the individuals are known to DLO’s & me Seek to provide generic plans for some buildings Amended the PEEP form Introduce FS training as a part of DLO induction Encourage DLO’s to co operate with each other in cross school/department inspections

37. FS Update If you need any fire safety advice feel free to contact John, Ann , Sarah or Harry But not Phil Ward

38. Roof work • Falls of people • Fall of materials / equipment • Edge Protection • Fall arrest/prevention systems • Fragile roofs, other structural issues • Hazardous fume cupboard emissions • Movement of people and items on to and off roofs • Other work taking place on roof • Emergency procedures (audibility of fire alarm) SSO Update June 2010

39. Roof work University procedure – consultation with Safety Committee, Estate Office and key SSOs • Estates/Contractors • Estates responsibility • Should be working to permit to work • School/Departmental Responsibilities • PI / Manager responsible for student project work • Risk assessment and method statement required • Consult with Estates and / or Building Occupier • Issue roof permit to worker (s) SSO Update June 2010

40. A Single Regulatory Framework Contained Use of Human, Animal Pathogens & Genetically Modified Organisms

41. Background • FMD Outbreak , Pirbright August 2007 • Callaghan Review • Single regulatory framework • • Single regulatory body • • Risk assessment • • Common set of containment measures • • Integrated notification system • • Cost recovery regime

42. The current framework HASAWA/ ANIMAL HEALTH/ EU DIRECTIVES GMO (CU) EC Directive HSAWA COSHH EC Directive HSAWA SAPO Animal Health Act ? FMD Directive

43. The probable outcome • Based on current GM CU Regs – i.e a risk based approach • 4 defined hazard groups for BAs • 4 Containment Levels • Activity based • 4 classes of activity • Distinction between Class1/2 and 3/4 • Class 1 /2 – lower hazard – proportionate regulatory activity • Class 3/4 - higher hazard – more detailed regulatory activity • Notification of premises & activities • Charging – for notifications, advice, inspections EXCLUSIONS : fish, bee and plant pathogens but may be included in future

44. Implementation Timetable Late August 2010 Receipt of new draft regulations {CD] 6 Sept – 28 Nov 2010 Formal consultation period 29 Nov – 20 Dec 2010 Final amendments Mid Feb 2011 Laid before Parliament 6th April 2011 Implementation 6th April – 6th October Transitional Period

45. Notifications under COSHH

46. Notifications under SAPO

47. Notifications under GMO (CU) 2000

48. Notifications under CU2010

49. Notifications under CU2010

50. Connected Programmes of Work