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How to Complete the Student Employment Authorization for Graduate Assistants

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  1. How to Complete the Student Employment Authorization for Graduate Assistants

  2. 1. Identifying Eligible Students 2. Sample RJASEAR Form 3. Determining Earnings 4. Table: Employment Award Amount Based on Hours 5-9. Completing Authorization for Fall/Spring and Summer 10. Sample RJASERF Form CONTENTS

  3. How to Identify “Eligible”Graduate Assistants • Go to the Banner Form RJASEAR -Assure that there is a GRAD award posted with money to pull from

  4. SAMPLE RJASEAR FORM

  5. How to Determine Earnings • Total hrs x $7.50 x 15 wks = Earnings per semester • Sample: 18hrs per wk x $7.50 per hr x 15 wks = $2025 per semester • For the year: $2025 x 2 semesters = $4050 year • Please refer to the Table: Employment Award Amount Based on Hours

  6. Table: Employment Award Amount Based on Hours

  7. How to Authorize Eligible Students for FALL/SPRINGSummer instructions are later in this document. • Go to the Banner Form RJASERF 1) Enter the Aid Year “Current Year will default” 2) Enter Student ID “@XXXXXXXX” Note: You can search by Student Name “Last Name, First Name” 3) Referral Date field – type in “Today’s Date” 4) Under Status field - type in “Dept” 5) Under Fund field - type in “GRAD”

  8. How to Authorize Eligible Students for FALL/SPRING(Cont.) 6) Accepted Amount “Once you enter the Fund type the award amount will automatically appear” 7) Placement field - type in “FAGRAD” 8) Position field – type in your Department “Organization Cole”(6 digits Banner cost center, typically the last 6 digits of your dept’s SAP cost center) 9) Job Title field - type in “GRDAST”

  9. How to Authorize Eligible Students for FALL/SPRING(Cont.) 10) Comment “You may enter notes such as “hired fall only” . 11) Authorized field – type in “Y” 12) Authorized Earnings “This is the dollar amount you want to authorize the student to work under your Org Code” **ONLY Fall & Spring semester hours should be enter at this time** 13) Go to File and click on Save. Message appearing on the bottom left of the screen: “Transaction complete: 1 records applied and saved”. If this message does not appear, there is an error. NOTE: After completing RJASERF you can view the authorization on RJASEAR.

  10. How to Authorize Eligible Students for SUMMER • First half of summer (til June 30th) • *Earnings will come from departments 0809 budget. • -Total hrs x $7.50 x 7 wks = Earnings for first half of summer • Second half of summer (beginning July 1st) • *Earnings will come from departments 0910 budget. • Total hrs x $7.50 x 8 wks = Earnings for second half of summer

  11. SAMPLE RJASERF FORM LLM 08.08.2011