Automated Admission Management System for Community Colleges

1. Automated Admission Management System for Community Colleges National Centre for Innovations in Distance Education Indira Gandhi National Open University

2. Existing Situation • Presently we get database from Community Colleges in CDs or through e-mail • Delay in getting data from Some Community Colleges • Scattered database in varied structures from different Community Colleges • Because of Varied structure, problem in merging the data • Data received in excel sheets which is converted in database • Data received in the un-approved courses/programmes • Sometimes data without Course Codes

3. Solution lies in ….. • Automation of Database Management • Online Admission Management System • Online Exam Data Management System Automated Admission and Examination Management System for Community Colleges

4. Modules of the Automated Database Management System • Community College Module • Community College Unit Module • Students Module

5. Community College Module Admission Related Facilities for Community College • Online Registration of Individual Student • Generating Various Reports • Taking print out of • Programme-wise Summary of Registered Students • Programme-wise Detailed list of Registered Students • Session-wise and Programme-wise Total Registered Students • Editing/Updating of Admission Data • Downloading Students’ Data

6. Community College Unit Module Facilities for Community Colleges Unit • Confirm registration of students • Generate college wise enrollment number of confirmed students • Generating Various Reports • Taking Print out of • College and programme-wise list of registered students • Session and programme-wise summary report • Downloading Students’ Data

7. Students’ Module Admission Related Facilities for Students • Check Status of Confirmation • Print confirmation letter Exam Related Facilities for Students • Check Status of Registration for Exam • Online Printing of Hall Ticket • Check Result • Print Provisional Marksheet

8. Features of Database Automation System • Authorized access to the Community College Module • Each CC is given separate User ID and Password • Password can be changed by the Community College • Centralized data base • No possibility of duplicacy of data entry • Data can be updated/edited by the authorized Community

9. Benefits of Database Automation • Reduced cost in database development & management • Distributed data entry system will save time & efforts • Performs real time data capture • Entire data at one place i.e. centralized database • Implementing a Standard method of work flow • Elimination or minimization of double entry • Enables Generation of reports by multiple users i.e. CCU, CCs, SED and SRD

10. Features of Database Automation System………. Contd. • College except Enrollment No. & Registration • No possibility of editing after confirmation of registration by the CCU • Data base can be downloaded in MS Access • No Community College can view or download the data of others • CCU can view and download data of all Community College

11. Authorized Community College enters user ID & Password

12. Clicks on Selected Application

15. Courses of Selected Programme only

20. Student can • Check status of Admission • Print Confirmation letter

23. Thanks Your Suggestions Please