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Hewlett-Packard Company Contingent Worker Code of Conduct. This training can be used by members of Hewlett-Packard Company’s Extended Enterprise to provide training to their employees on the HP Contingent Worker Code of Conduct. Contingent Worker Code of Conduct.

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hewlett packard company contingent worker code of conduct

Hewlett-Packard CompanyContingent WorkerCode of Conduct

This training can be used by members of Hewlett-Packard Company’s Extended Enterprise to provide training to their employees on the HP Contingent Worker Code of Conduct

contingent worker code of conduct
Contingent Worker Code of Conduct

Hewlett-Packard Company is committed to the highest standards of business ethics. Members of the HP Extended Enterprise which provide Contingent Workers agree to deliver services in a manner consistent with this commitment.

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hp s commitment
HP’s Commitment
  • HP is committed to the highest ethical standards in its extended enterprise.
  • HP needs our suppliers who act on our behalf and perform critical processes to act in accordance with ethical standards expected by HP shareholders and customers.
  • It is for these reasons we have prepared a Code of Conduct for our suppliers of Contingent Workers. This training will help contingent workers understand actions expectations of them while working on behalf of HP.

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code of conduct application
Code of Conduct -- Application
  • A supplier of contingent workersshall ensure that any member of its workforce (including employees, suppliers and contingent workers) involved in the performance of services for or on behalf of HP is aware of, trained on, and adheres to HP’s Contingent Worker Code of Conduct.
  • Definition: Contingent Worker (“CW”): A non-HP employee performing services at the direction of his or her respective employer for or on behalf of HP

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cw code of conduct
CW Code of Conduct

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cw code of conduct6
CW Code of Conduct

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cw code of conduct scenario harassment

Scenario

CW Code of ConductScenario – Harassment

Marie is working for XQ under a contract to HP. Her job requires that she be present at the HP site in the late afternoon and evenings. For several nights in the past week, Dave, a colleague of Marie’s who also works for XQ has been hanging around Marie’s desk. One evening, Dave made some comments to Marie about her appearance. At first she was flattered, but when it happened the second time, Marie felt uncomfortable and told Dave she needed to get to work. Marie has tried to avoid Dave but Dave is hanging around more.

What should Marie do?

A. Marie should not be so sensitive.

B. Marie should talk to her XQ supervisor.

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cw code of conduct scenario harassment8

Answer

CW Code of ConductScenario – Harassment
  • Answer: B
    • All forms of sexual harassment are unacceptable in the workplace or while performing services for HP. This includes unwelcome sexual advances, requests for sexual favors or the physical or computer image display of sexually-explicit posters, pictures, cartoons or drawings and other verbal or physical conduct of a sexual nature.

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cw code of conduct9
CW Code of Conduct

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conflict of interest
Conflict of Interest
  • Do not engage in an activity that results in personal interests competing with those of your employer and /or HP
  • Business Gifts and Entertainment
  • Do not accept gifts, meals, services entertainment or anything else of value if doing so would create the appearance of undue influence.
  • Special Rules for Agency Contractors during HP Assignment
    • May not work for an HP competitor
    • May not work for a HP channel, alliance, marketing partners; OEM; or other non-employer supplier.
    • May not work for an HP end-user customer in the purchase or support of any HP product or service.
    • Should disclose to employer situations where business may be conducted with family or friends.

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scenarios conflict of interest

Scenario

Scenarios -- Conflict of Interest
  • Johannes is consulting on marketing plans for a new HP printer. He has been contacted by an HP competitor to prepare marketing research.

Johannes can work for an HP competitor at the same time he works for HP.

True, False or It depends.

  • Kye is on a temporary contract as a buyer for the HP server manufacturing organization. One of the suppliers she buys from is owned by her brother.

Kye should notify her employer or HP about this situation.

True, False or It depends.

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scenarios conflict of interest12

Answer

Scenarios -- Conflict of Interest
  • Answer #1: It depends
    • If Johannes is an Agency Contractor, he is prevented from working for a competitor to HP. If Johannes is an independent contractor or consultant, he may work for a competitor but he must still adhere to the remaining provisions of the Code.
  • Answer #2: True
    • Kye should alert her employer or an HP agent who can determine if there is a conflict of interest and make arrangements if necessary to avoid the conflict or the appearance of conflict.

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cw code of conduct13
CW Code of Conduct

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use of hp assets
Use of HP assets

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scenarios use of hp assets resources

Scenario

Scenarios – Use of HP Assets/Resources

1. During his assignment in the HP Finance Department, Marcus has use of an HP notebook computer. He also owns a business repairing clocks.

May he load the laptop with a billing software to use in his repair business?

A. Clock repair is not an HP business. Marcus can load the software.

B. Marcus can’t use HP equipment for personal use.

2. Eric is working at HP on an assignment from his employer inputting contract information into a computer database. On his breaks, he surfs the web where he places orders and occasionally visits adult entertainment sites.

Do any of his actions violate the HP Contingent Worker Code of Conduct?

Yes or No

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scenarios use of hp assets resources16

Answer

Scenarios – Use of HP Assets/Resources
  • Answer #1: B
    • Contingent Workers can’t use HP equipment for personal use. Any use of HP assets and resources, including the company’s computers and information systems, must be consistent with all HP policies and guidelines. Unreasonable or inappropriate personal use of any HP asset is prohibited
  • Answer #2: Yes
    • Eric’s actions violate the SBC. His personal use of the computer is excessive and violates the Code of Conduct for personal use. Viewing adult content violates other parts of the Code of Conduct.
    • Contingent Workers may not use any HP resource in violation of the law and must not allow others, including friends and family, to use HP resources for any purpose. HP resources may not be used to create, transmit, store, copy or display messages, images or materials that are: for personal gain; solicitations; chain letters; or messages, images or materials that HP deems to be threatening, pornographic, sexually explicit, harassing or demeaning to any person or group.

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cw code of conduct17
CW Code of Conduct

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anti corruption
Anti-Corruption

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scenarios corruption

Scenario

Scenarios – Corruption

1. HP has contracted with Horatio’s employer to provide sales representatives to sell HP printers. Horatio is about to close a large sale when Ana Lucia, the customer’s buyer, asks for a special fee to be paid in cash. She says that if the fee is not paid the order will go to an HP competitor who is willing to pay.

Should Horatio pay the special fee to ensure HP gets the order?

Yes or No

2. Song is a contingent worker who wants to sell an HP IT solution to the Education Ministry but is having difficulty setting up a meeting with the Ministry. Harry tells Song that he can introduce him to the Ministry purchasing officer for $1000. The sale will be for $30 million.

Should Song pay Harry?

Yes or No

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scenarios corruption20

Answer

Scenarios – Corruption
  • Answer #1 & #2: No
    • These special fees are violations of the Contingent Worker Code of Conduct and moreover are illegal in most countries. Ana Lucia is asking for a bribe. Even if it means losing the order, Horatio can’t pay a bribe.
    • Likewise, the special fee Harry is asking for should not be paid for introductions.

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cw code of conduct21
CW Code of Conduct

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gray marketing
Gray Marketing

“Gray” products are those that enter into the marketplace without HP’s authorization. This typically happens when a channel partner orders more product than it can use at a substantially discounted price. It then sells the product to unauthorized customers. HP has to compete against these suppliers. Channel partners who follow rules are at a disadvantage. HP pays contra revenue (discount), decreasing profit.

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scenario grey marketing

Scenario

Scenario -- Grey Marketing

Michelle is a contingent worker helping HP process orders for servers. BIG, a global partner, qualifies for a large volume discount. A person claiming to be the employee of a company affiliated with BIG has placed a product order under BIG’s discount schedule.

Michelle should:

  • Investigate to see if the affiliate company is eligible for the discount
  • Find out if the affiliate is a real company
  • Trust the caller and grant the discount because the order will help the country meet quota.
  • Both A and B.

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scenario grey marketing24

Answer

Scenario -- Grey Marketing
  • Answer: D
    • Discount authorization must be verified. HP could lose real money if it gave a discount not earned. Scams do exist using non-existent company names or addresses.
    • Contingent Workers must report any situation that could lead to the diversion of HP products to the gray market, such as noncompliance with permitted territorial assignments or abuse of pricing and promotional programs. Contingent Workers should promptly report any suspected gray marketing activity to their employer as well as the HP Ethics and Compliance Office.

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cw code of conduct25
CW Code of Conduct

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scenario insider trading

Scenario

Scenario --- Insider Trading
  • Jake works for Axis Co., which is providing consulting services to HP with respect to an acquisition of a software company, Radar.

Can Jake buy stock in Radar or

HP?

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scenario insider trading27

Answer

Scenario --- Insider Trading
  • Answer: No
    • Jake should not buy stock in Radar or HP because he cannot profit from this material, undisclosed information he obtained from his work at HP.

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cw code of conduct28
CW Code of Conduct

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scenario confidentiality

Scenario

Scenario – Confidentiality

Anna is working for as an agency contractor as a Procurement Specialist for HP. She regularly receives parts from suppliers to build notebook computers.

Anna’s friend Peter is a purchasing agent for an HP competitor in the notebook computer space. Peter tells Anna about his excellent negotiations with DISPLAY TECH and that he has been able to get a great price of 132 Euros for a 17 inch LCD. Anna knows that HP is currently paying DISPLAY TECH 120 Euros for a similar LCD.

Which of the following are correct?

  • Anna can disclose the price to Peter because there is a chance the LCDs are not the same model.
  • Anna can’t disclose HP’s price to Peter because the price is confidential information and Anna would violate the HP Contingent Worker Code of Conduct by sharing this information with Peter.
  • Anna can disclose the price to Peter because HP’s lower price is probably because HP buys in higher volumes than Peter’s company.

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scenario confidentiality30

Answer

Scenario – Confidentiality
  • Answer: B
    • Anna can’t disclose confidential information obtained in her work at HP.
    • Contingent Workers are expected to be familiar with and adhere to any specific confidentiality terms agreed to between their employer and HP. If a separate confidentiality agreement does not exist, Contingent Workers should presume that all information available from HP is confidential. This includes information that HP may have received from its suppliers, customers or business partners. Confidential information may only be used or disclosed as necessary and appropriate to perform assigned duties on behalf of HP.

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cw code of conduct31
CW Code of Conduct

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scenario privacy

Question

Scenario – Privacy

Under a contract to provide IT support to HP, Roberta is working on a new employee information database containing the government identification numbers for all HP employees. An HP manager has called Roberta and asked for a file that contains the names, salaries and social security numbers of all his employees in the US.

Roberta should give the manager this information.

True, False, or It depends

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scenario privacy33

Answer

Scenario – Privacy
  • Answer: It depends.
    • Roberta should not give this information to anyone who is not authorized to have it. She needs to verify with an appropriate HP decision maker that the manager has a legitimate business need to have access to the data before she discloses it.

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cw code of conduct34
CW Code of Conduct

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scenario solicitation

Scenario

Scenario - Solicitation

Ravi’s father-in-law asked him to post discount coupons for his local sandwich shop in the employee lounge areas at the HP Roseville site. Ravi is an employee of TEAMWORK, the outsourced contractor managing the food service needs at the site.

Should he post the coupons?

Yes or No

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scenario solicitation36

Answer

Scenario --- Solicitation
  • Answer: No.
    • Ravi should not post the coupons
      • This conduct would be considered improper solicitation under HP’s Contingent Worker Code of Conduct.
      • Contingent Workers may not solicit any HP employee during the HP employee's working time. Further, Contingent Workers may not distribute literature or other materials in HP's working areas. The preceding policy prohibits soliciting or handing out materials for any non-business reason, including for charitable purposes

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report misconduct
Report Misconduct

Talk:

To your employer

Telephone:

GuideLine1-800-424-2965(Outside U.S., first dial AT&T Access Number)

Email:

corporate.compliance@hp.com

Mail:

Hewlett-Packard Ethics and Compliance Office PO Box 692015, Houston, TX 77269-2015

code of conduct for contingent workers
Code of Conduct for Contingent Workers
  • HP expects all suppliers of Contingent Workers to take the required steps to ensure that members of their workforce comply with the HP Contingent Worker Code of Conduct..
  • HP expects that all Contingent Workers will perform services on behalf of their employees in a manner that is consistent with this Code of Conduct.
  • Contingent Workers must report potential violations of this Code to their employers, their HP engagement manager, or to the HP Ethics and Compliance Office.

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