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Minnesota governor s council on geographic information

Minnesota Governor’s Council on Geographic Information

The mission of the council is to promote efficient and effective use of resources by providing leadership and direction in the development, management and use of geographic information in Minnesota. The council makes recommendations in areas including, but not limited to: policies, institutional arrangements, standards, education and stewardship.

Guiding principals
Guiding Principals

  • Promote efficient investments in geographic information.

  • Promote geographic information as a public resource that should be widely shared with and available to interested parties.

  • Support the establishment and use of geographic data standards and guidelines to better exchange and share information resources.

Guiding principals1
Guiding Principals

  • Promote education and training in GIS.

  • Promote the beneficial uses of geographic information in the development of policy and the management of public resources.

  • Provide a major forum where ideas and issues of the GIS community in Minnesota can be brought forward, discussed and acted upon, as appropriate.


  • Created in 1991 by Executive Order

  • Operates under the Executive Branch of State Government

  • Formed to encourage and coordinate the wise use and development of geographic information statewide

  • Council operates on a the state fiscal year, July - June


  • 18 members

  • Applications are accepted by the Secretary of State

  • Appointed by the Director of Minnesota Planning

  • Represent federal, state, regional, county and city governments, higher education, and the private sector

  • Non-voting, ex-officio members are appointed to promote coordination among all major partners.

  • Member’s terms are for one year.

Council operations
Council Operations...

  • Council meets every two months and meetings are open to the public and produce a public record

  • Support for the council is provided by Minnesota Planning and the Land Management Information Center

  • The council is not a legal entity

    • Does not have own budget

    • May not receive grants or directly expend funds

    • Works through Minnesota Planning

Council operations1
Council Operations...

  • Council sometimes acts as a “cooperator” on grants and other projects

  • The council has provided evaluations of grant and funding request to the legislature

  • The council has been one of the primary interfaces between federal mapping agencies and the Minnesota GIS community.

  • The Council and the Consortium coordinate their activities and efforts.

Council operations2
Council Operations...

All meeting schedules and minutes can be found on the Internet or mailed regularly. www.gis.state.mn.us

Council committees
Council Committees...

  • Where work is done

  • Formed to work on issues affecting the GIS Community

  • Include many non-council members in addition to at least one council member

Council committees1
Council Committees...

Land Records Modernization






Executive Committee consists of the Chair and Vice-Chair of the Council and the chairs of the committees

Outreach committee
Outreach Committee

Purpose: Works to connect the Governor's Council on Geographic Information with its various constituencies in state government and across the state

Co-Chair: Larry Charboneau, The Lawrence Group

612-676-3950 [email protected]

Co-Chair: Banette Kritzky, GIS/LIS Consortium

651-296-0220 [email protected]

Data committee
Data Committee

Purpose: Examine the state of GIS data and to review important current data issues.

Co-Chair: Annette Theroux, Pro-West & Associates

218-547-3374 ext. 108 [email protected]

Co-Chair: Fred Logman: Ramsey County

651-266-3843 [email protected]

Hydrography committee
Hydrography Committee

Purpose: Develop methods to standardize state hydrography databases and streamline updating

Co-Chair: Mark Olsen, Minnesota Pollution Control Agency

651.296.3412 [email protected]

Co-Chair: Susanne Maeder, Land Management Information Center

651.297.4986 [email protected]

Standards committee
Standards Committee

Purpose: Coordinate development of statewide geographic data standards and guidelines

Co-Chair: Glenn Radde, Minnesota Dept. of Natural Resources

651-297-4950 [email protected]

Co-Chair: Joella Givens, Minnesota Dept. of Transportation

651-582-1730 [email protected]

Land records modernization committee
Land Records Modernization Committee

Purpose: Research statewide issues surrounding the automation and mapping of land record transactions

Co-Chair: Jay Wittstock, URS

612-373-6817 [email protected]

Co-Chair: Luci Botzek, Minnesota Association of County Officers

651-293-0953 [email protected]

Land records modernization
Land Records Modernization

  • Land records modernization is defined as the improvement and updating of the processes and procedures for collecting, sharing, utilizing, presenting, maintaining and storing land records through the efficient, effective and appropriate use of technology.

    Or simply

  • Getting the land records in shape for the electronic age of E-Government

Land records modernization1
Land Records Modernization

  • Land records include, but are not limited to:

    • Geographic references. Geodetic control systems, public land survey records, land ownership boundaries.

    • Administrative records. Jurisdictional and administrative boundaries; land use; land use controls and restrictions; land value; physical address; property tax records, including taxpayer and property owner; title interests, including grantor, grantee, easements and encumbrances; and any other related property information.

    • Built environment. Transportation and utility infrastructure, planimetric information, historic and prehistoric sites and contaminated sites.

    • Natural environment. Geology, hydrology, land cover, minerals, soils, unique natural areas, wetlands, topography and wildlife.

Land records modernization2
Land Records Modernization

  • Where are Minnesota's Land Records?

    • Most Minnesota land records are managed and maintained by county government departments, where many of the records also are created. Recorders, Assessors, Treasurers, Auditors, Surveyors, Engineers, and Planners are among the county officials responsible for a county's land records.

Land records modernization3
Land Records Modernization

  • What is the Condition of the land records?

    • Minnesota's counties maintain most records as paper.

    • Many of these records are one of a kind documents and some of them are almost 150 years old.

Land records modernization4
Land Records Modernization

  • Who uses land records?

    • Throughout Minnesota, property owners, mortgage companies, insurers, and local, regional, state, and federal governments depend upon information and data about land, its use, and its ownership to answer basic questions.

      • Who owns a parcel of land?

      • What are the boundaries of a parcel of land?

      • What are the improvements on a parcel?

      • How can owners of properties surrounding a parcel be quickly and efficiently identified and notified?

      • What public infrastructure serves a parcel or where is infrastructure needed to serve a parcel?

      • How do regulations, such as zoning or permit requirements, affect a particular piece of land?

    • See Appendix Table 1 of the Report

Land records modernization5
Land Records Modernization

  • Why should we modernize and improve land records management?

    • We need to keep up with technology.

    • Security of documents

      • Fire, Water, or worse

    • Emergency Response

    • There are benefits and increases in efficiency to government business processes.

      • Will Craig, CURA - Dakota County

    • Improved Access to public records

      • Open for business 24/7

    • The citizens of Minnesota can realize a savings.

      • $6 million a year savings in title insurance costs have been documented for Dane County alone as a result of improved records

Process the hard part
Process… the hard part

  • Include and build support of Stakeholders

  • Develop and Communicate a “Plan”

  • Develop a “Point of Focus” for liaison with federal agencies and I-Teams

  • Identify a Champion in the Executive and Legislative Branches of government

Land records modernization committee1
Land Records Modernization Committee

  • Very Active in September and October presenting:

    • September 17, 2001 – MACO in Bemidji

    • September 19, 2001 – MACO in Mankato

    • September 20, 2001 – AMC General Government Committee in Bloomington

    • September 24, 2001 – MACO in St. Cloud

    • October 11, 2001 – GIS/LIS Consortium Conference in Duluth

Land records modernization committee2
Land Records Modernization Committee

  • LRM activity has increased substantially in the last year

    • National Cadastre

    • National States Geographic Information Council (NSGIC)

    • State Agencies

    • Local Government

Land records modernization committee3
Land Records Modernization Committee

  • Federal Agencies are looking for formal state plans for GIS data development through an I-Team

    • Office of Management and Budget is to monitor cooperation with states as part of agency performance evaluation.

    • National Cadastre

      • Effort underway to get federal support for local parcel efforts

      • Involves Bureau of Land Management (BLM) as lead federal agency, state organizations are state plan administrators, the FGDC Cadastre Committee, NSGIC, and local government.

Land records modernization committee4
Land Records Modernization Committee

  • Membership of 31 and growing

  • New membership representing new activity

  • Next meeting:

    November 29, 2001 from 1:00 - 3:00.

    • Working on creating a state plan

    • Working on forming an I-Team

    • Working on research of other states.