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Administration Event

Administration Event. TDN Admin Team 22 nd /29 th October 2013. Objectives. Role of the Team at TDN Your Role Key documents at key points in the Learner Journey Other documents and monthly returns Other Considerations. Role of the Team at TDN. Document Flow

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Administration Event

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  1. Administration Event TDN Admin Team 22nd/29th October 2013

  2. Objectives • Role of the Team at TDN • Your Role • Key documents at key points in the Learner Journey • Other documents and monthly returns • Other Considerations

  3. Role of the Team at TDN Document Flow Jo Byard as gatekeeper for the receipt or return of documentation Lauren Carter and Maxine Tomkiss as processors /support Amanda Ashall as data coordinator, monthly returns & invoicing

  4. Role of the Team at TDN What we are here for: To assist with queries To ensure a smooth flow of documentation To provide support To update documentation in the event of programme changes

  5. Role of the Team at TDN What we are not here for: To complete paperwork for you To decipher illegible script To make judgements on documents where statements are contradictory To process where information is inaccurate or missing

  6. Your Role • Understanding that Administration is vital to the operation of the contract • Understanding that your work is extremely important • Knowing that it is better to query before sending in paperwork than to have paperwork returned • Realising that the team is both everyone here and all of you

  7. Start Paperwork For all new Starts: • TDN Start Form • Photocopy of the ILR • Registration Evidence (Within 6 Weeks) • ILP (Start Version) Additional Paperwork: • Copy of 24+ Learner Loan Letter for 24+ Learner Loans • Copies of Certificates for exemption from any Functional Skills • Self Declaration Form for Unemployed Learners

  8. Completion Paperwork • TDN Achievement Notification Form (where applicable) • Relevant Pages of the Original ILR • Copy of Aim Certificates • ACE Certificate (Apprenticeships) • ILP (Completed)

  9. Withdrawals • TDN Withdrawal Notification Form • The Original ILR • Evidence of latest progression of LearningExpectation: The last two full progress reviews, which MUST clearly show evidence of learning & should be signed & dated • ILP (Completed)

  10. Suspensions To begin a Suspension (Break in Learning) • TDN Suspension/End Date Extension Notification Form Only To end a Suspension (Break in Learning) • TDN Suspension/End Date Extension Notification Form Only & updated (photocopied) ILR giving updated start/end dates

  11. Change of Circumstances • TDN Change of Circumstance Notification Form

  12. Job Outcomes (Unemployed) • Required for all unemployed learners gaining employment within 6 months of the end date of their learning programme

  13. AGE Grant • De minimus Forms • LDM Code 132 • Payment Timescales

  14. 24+ Learner Loans • National Insurance Numbers (NINO) • Attendance • Learner Letter • Invoices • Separate paperwork for funded aims • ILR Codes • Portal List

  15. Learner Journey Report • Submit on time • Fully complete • Data must not be contradictory • Will delay payment

  16. And finally….. • Paperwork Cut Off • Returning Paperwork • Financial value of paperwork • Keep in touch – ask rather than send

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