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School Calendar Workshop School Year 2014-15 Presented by West Virginia Department of Education Division of Student Support Services. Legislative Revisions .
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The Legislature made substantial changes to the school calendar statutes (WVC §§18-5-45, 18-5A-5, and 18A-5-2) during the 2013 legislative session through the passage of SB 359 to provide county boards more flexibility in developing a school calendar that meets their individual needs, while at the same time requiring all county boards to actually provide 180 separate days of instruction.
WVC §18-5-45 was further amended by HB 3157 to delay the implementation of the changes to the statute until the 2014-15 school year.
The major legislative changes include:
Among the new requirements of the statutes is that the State Board adopt a school calendar policy for the purpose of providing county boards guidance on the new requirements.
Questions regarding the school calendar should be addressed to the Office of School Finance at (304)558-6300 or via email:
County boards are required to list the dates of all intersessions and summer school sessions scheduled during the school year in the spaces provided on the calendar template.
The employment term consists of no less than 180 separate instructional days and 20 noninstructional days.
Although not a school or State holiday, for informational purposes, Good Friday falls on April 3, 2015 and Easter falls on Sunday, April 5, 2015 during the upcoming school year.
WVC §18-5A-5(b)(12) states that a local board shall provide to each faculty senate a 2-hour block of time for a faculty senate meeting on the day scheduled for the opening of school prior to the beginning of the instructional term, and a 2-hour block of time on a noninstructional day four additional times, scheduled at least once every 45 days. The portion of the noninstructional day scheduled for the faculty senate meeting shall be considered as part of the purpose for which the noninstructional day is scheduled.
Other Potential Faculty Senate Options:
If a county reschedules canceled instructional days using either noninstructional days or out-of-calendar days, employees are not entitled to an additional day of compensation, unless an employee is required to report to work on both the canceled instructional day and the day used to make-up the canceled day, thus increasing the number of days the employee is required to work during the school year.
In accordance with WVC §18A-5-2, an employee’s pay is not to be adjusted during a pay period because of the cancelation of an instructional day.
While the use of accrued instructional time for faculty senate meetings and professional development is permitted under State Board Policy 3234, counties are not required to utilized accrued instructional time for those purposes. It is simply an option available if a county determines that such a use of accrued instructional time would be beneficial.
Co-curricular activities, such as school trips with an educational purpose, were not eliminated with State Board Policy 3234 and in some cases may be exempt from accrued instructional time requirements.