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Pre-Application Workshop for GFO-16-311 Under EPIC Program

Pre-Application Workshop for GFO-16-311 Under EPIC Program. “ Advancing the resilience and environmental performance of California’s electricity system ” Energy Research and Development Division Energy Generation Research Office July 14, 2017 Katharina Snyder. Agenda. Housekeeping.

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Pre-Application Workshop for GFO-16-311 Under EPIC Program

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  1. Pre-Application Workshopfor GFO-16-311 Under EPIC Program “Advancing the resilience and environmental performance of California’s electricity system” Energy Research and Development Division Energy Generation Research Office July 14, 2017 Katharina Snyder

  2. Agenda

  3. Housekeeping • In case of emergency • Facilities • Sign-in sheet • Q&A protocol • Updates on solicitation documents and today’s presentation will be posted at: http://www.energy.ca.gov/contracts/epic.html#GFO-16-311

  4. Commitment to Diversity The California Energy Commission adopted a formal resolution strengthening its commitment to diversity in its funding programs. We encourage disadvantaged and underrepresented businesses and communities to engage in and benefit from our programs. To meet this commitment, our staff conducts outreach efforts and activities to: • Engage with disadvantaged and underrepresented groups throughout the state. • Notify potential new applicants about the Energy Commission's funding opportunities. • Assist applicants in understanding how to apply for funding from the Energy Commission's programs. • Survey participants to measure progress in diversity outreach efforts.

  5. We Want to Hear From You! 1-Minute Survey • The information supplied will be used for public reporting purposes to display anonymous overall attendance of diverse groups. • iPads are being passed around the room • Online SurveyMonkey for WebEx Participants: • https://www.surveymonkey.com/r/CEC-07-14-2017 • Thanks for your time!

  6. Connect With Us

  7. Find Partners via LinkedIn The Energy Commission created a user-driven LinkedIn group page to help potential applicants connect, collaborate and partner on proposals for funding opportunities. • Join the “California Energy Commission Networking Hub” using by using the LinkedIn Search Box • By using the ‘About this Group’ section on the group page, find a funding opportunity for specific subgroups.

  8. Background • The Electric Program Investment Charge (EPIC) is funded by an electricity ratepayer surcharge established by the California Public Utilities Commission (CPUC) in 2011. • The purpose of EPIC is to: • Benefit the ratepayers of the three largest electric investor-owned utilities, Pacific Gas and Electric Co., San Diego Gas and Electric Co., and Southern California Edison. • Fund clean energy technology projects that promote greater electricity reliability, lower costs, and increased safety. • Encourage technological advancement and breakthroughs to achieve state’s statutory energy goals. • Annual program funds total $162 million with 80 percent administered by the California Energy Commission.

  9. http://innovation.energy.ca.gov/SearchHome.aspx

  10. Key Drivers GHG Emissions Reductions: • Assembly Bill 32 (Nunez) - The Global Warming Solutions Act of 2006 • Senate Bill 32 (Pavley) - State Targets for Climate Pollution Renewables and Energy Efficiency: • Assembly Bill 758 (Skinner) - Building Efficiency • Senate Bill 350 (De Leon) - Clean Energy and Pollution Reduction Act of 2015 Climate Adaptation Strategy: • Assembly Bill 1482 (Gordon) – Climate Adaptation Strategy • Senate Bill 246 (Wieckowski) – Climate Adaptation • Senate Bill 379 (Jackson) – Climate Adaptation • Assembly Bill 2800 (Quirk) – State Infrastructure Planning for Climate Change

  11. Solicitation Purpose The purpose of this solicitation is to fund projects that will advance environmental performance of California’s electricity system and make it less vulnerable to climate impacts. Specifically, this solicitation will support research engaged with: • characterization and mitigation of climate change consequences for hydropower generation • identification of opportunities for building retrofitting and expansion of renewable distributed generation energy sources • enhancement of actionable energy-related climate science through improvements of Cal-Adapt Platform (http://beta.cal-adapt.org/) helping to advance the resilience of California’s energy sector.

  12. Available Funding 4 project groups, up to $6.4 million available for this solicitation.

  13. Group 1: Empirical Studies of Aerosols to Boost Precipitation Enhancement Programs of Investor Owned Utilities Funding amount: $1,400,000 Purpose: Improve atmospheric science based on the latest scientific advances in cloud physics and remote sensing technologies to maximize the benefits of cloud-seeding programs to California’s hydropower generation. Proposed research must: • Include field measurements • Deployment of research aircraft is encouraged. • Study distribution of the cloud seeding material, conversion of supercooled liquid water into ice, and precipitation formation. • Enhance understanding of aerosols interaction with • Draw conclusions about the validity of pre-existing physical concepts. • Consider transferability of seeding results in examined geographic area to another areas in California • Summarize findings and make recommendations for IOUs on how to maximize the effectiveness of precipitation enhancement programs

  14. Group 2: Air Quality & Climate Benefits of Targeted Retrofit Buildings &Renewable Distributed Generation (DG) in Dense Urban Areas and Disadvantaged Communities (“Urban Energy Scenarios”) Funding amount: $3,300,000 (up to $1,100,000 for a single project) Purposes: Holistic scenario research to investigate the synergies between increasing efficiency of homes and buildings & urban distributed generation. • Develop a place-based approach, to clarify how these synergies can be leveraged (leading to improved air quality and substantially reduced greenhouse gas emissions) and, which may inform future demonstration projects. • Incorporate elements of procedural justice into early research by partnering with community based organizations to identify health and equity metrics of relevance. Proposed research must: • Be located in San Joaquin Valley or Southern California and focus on one or two urban areas identified as “Disadvantaged Communities” as defined by CalEnviroScreen. Energy Commission intends to fund at least two projects in the San Joaquin Valley. (cont’d next slide)

  15. Group 2: “Urban Energy Scenarios” Proposed research must conform to geographic & demographic requirements: • Energy Commission intends to fund two projects located in the San Joaquin Valley and one in Southern California • Focus on one or two urban areas identified as having predominately “Disadvantaged Communities” as defined by CalEnviroScreen (“CES”). • CES is a screening tool, available at https://oehha.ca.gov/calenviroscreen. • Preference is for CES 3.0. Please include a justification if you chose to use CES 2.0 or an additional screening tool. (cont’d next slide)

  16. Group 2: “Urban Energy Scenarios” Proposed research must: • Produce a suite of energy development and energy efficiency options ("urban energy scenarios"), which: • Are translated in a way that is actionable by local/state policy makers; • Include results using GIS tools; • Include an analysis of costs and benefits to reliability, utility bill affordability, and environmental considerations; • Consider the implementation of attractive demand response measures when it makes technical sense to do so; • May consider additional electricity energy technologies (e.g., the use of electric water heaters designed to accept electricity when there is excess generation functioning as a demand response option) • Identify options that could be implemented in the next 4 to 6 years, as this project may inform future GFOs for demonstration projects. (cont’d next slide)

  17. Group 2: “Urban Energy Scenarios” Proposed research must: • Include, or have support from, community based organizations in determining metrics of concern for communities that the research can address. • Be based on an inclusive budget • E.g., reimburse for community time and expertise, local travel, etc. • Have evidence of meaningful inclusion or support • Evidence may include, but is not exclusive to, a partnering agreement between researchers and CBOs or other grassroots groups, CBOs or grassroots groups as subcontractors, and letters of support. If there is a community partnering agreement or memorandum of understanding, this should be attached (will not be counted toward total pages).

  18. Group 3: Building on the Cal-Adapt Platform to Deliver Actionable Information in Support of Electricity Sector Resilience Funding amount: $900,000 Purpose: Provide tools, data, and visualizations regarding climate-related risks and electricity sector resilience into actionable information that supports integration of climate change into planning, risk management, and operations. Proposed research must: • Incorporate high-resolution data generated by the energy sector contribution to California’s Fourth Climate Change Assessment; • Develop custom tools for electricity sector stakeholders; • Enable download of select and/or pre-processed data in variety of formats; • Portray multiple datasets related to sea level rise, including hourly and probabilistic projections, inundation as per hydrodynamic modeling; • Maintain storage and FTP services for ca. 200 Tb of data; • Be prepared to host Cal-Adapt and work with UCB’s GIF*, if/as necessary; • Provide training and support for California’s electricity IOUs. * UC Berkeley’s Geospatial Innovation Facility has developed Cal-Adapt with funding support and oversight from California’s Energy Commission.

  19. Group 4: Small Grants Funding amount: $ 800,000 (up to $200,000 for a single project) Purpose: Uncover new research topics/approaches with potential of high benefit to the electricity ratepayers that are not competitive under other groups due to their high-risk nature. Proposed research must: • Directly address environmental issues associated with the electricity system • Convincingly present the high potential to substantially benefit California’s electricity ratepayers, including EJ communities, in IOU territories • Collect data and/or conduct analysis directly from designed experiments and/or field measurements/surveys/interviews rather than executing a paper study research • Target to produce results that are useful for electricity stakeholders and/or policy makers • Energy Commission intends to fund at least one project in the San Joaquin Valley and at least one in Southern California

  20. Eligible Bidders • This is an open solicitation for public and private entities, except for local publicly owned electricity utilities. • Applicants must accept the EPIC terms and conditions. http://www.energy.ca.gov/research/contractors.html • Applicants are required to register with the California Secretary of State at http://www.sos.ca.gov and be in good standing to enter into an agreement with the Energy Commission. • Applicants must propose a team that has demonstrated the ability to successfully complete similar research or demonstration projects.

  21. Key Dates

  22. GFO Application Requirements(for Electronic Submission) • Preferred method of Delivery is the Energy Commission Grant Solicitation System, available at https://gss.energy.ca.gov/.  • First-time users must register as a new user to access system. • Electronic files must be in MS Word (.doc or .docx) and MS Excel formats. • Letters of support and commitment as well as attachments requiring signaturesmustbe scanned be submitted in PDF format. • The system will not allow applications to be submitted after the due date and time. • More detailed information can be found on the pages 27-30 of the solicitation manual.

  23. Live Demo Tutorial(for Electronic Submission)

  24. GFO Application Requirements(for Hard Copy Submittal) • Submit Applications with all attachments in the order specified by the due date and time listed in Section III of the manual. • Application documents should meet formatting requirements, page limits, and number of copies specified in the table on pages 27-28 of the solicitation manual: • One hard copy (with signatures) and one electronic copy (on a CD-ROM or USB memory stick)

  25. Application Requirements (continued)

  26. Application Form (Attachment 1) • Form provides the Energy Commission with basic information about the Applicant and project. • Must include all information requested. • Must be signed by an authorized representative of the Applicant’s organization. • Information provided should be consistent with project budget, narrative, and letters of commitment.

  27. Executive Summary (Attachment 2) • Executive Summary should summarize the information included in the project narrative. • Must include: • A project description • The project goals and objectives to be achieved • An explanation of how the goals and objectives will be achieved, quantified, and measured • A description of the project tasks and overall management of the agreement Suggested limit: two pages.

  28. Fact Sheet (Attachment 3) • Must present project information in a manner suitable for publication. • The fact sheet must follow the template provided and include: • A summary of project specifics • A description of the issue addressed by the project • A project description • Anticipated benefits for the State of California Suggested limit: two pages

  29. Project Narrative (Attachment 4) • Project Narrative includes the majority of the responses to the Scoring Criteria (Part IV manual) • Provide a detailed description of the proposed project and respond to the information requested in each of the following areas: • Technical Merit and Need • Technical Approach • Impacts and Benefits for California IOU Ratepayers • Team Qualifications, Capabilities and Resources • Budget and Cost Effectiveness • Funds Spent in California • Ratio of Unloaded Labor Rates to Loaded Labor Rates • Match Funding (optional) • Provide sufficient detail so that reviewers will be able to evaluate the proposal against each of the scoring criteria. • Suggested limit: 20 pages

  30. Project Team Form (Attachment 5) • Must identify by name all key personnel assigned to the project: • Project Manager • Principal Investigator (if applicable) • Subcontractor receiving at least 25% of Energy Commission funds or $100,000, whichever is less • Clearly describe their individual areas of responsibility. • Include a resume

  31. Scope of Work (Attachment 6, 6a) • The Scope of Work (Att. 6) identifies the Tasksrequired to complete the project. • Task 1: General Project Tasks are mandatory and cannot be revised. • Task 2: Technical Tasks should be very specific and help scorers to identify what you will deliver to the Energy Commission. Products can be are documents, plans and reports. • “Products” are not equipment and other items that cannot be delivered and stored at the Energy Commission. • Project Schedule (Att. 6a) should provide information about meetings, products and their due dates. • All work must be scheduled for completion within 24- 36 months of the project start date. • Product titles must match as shown in the Scope of Work (Attachment 6).

  32. Budget (Attachment 7) Every Applicant must complete and include the budget forms for its team: • Category Budget • Direct Labor (Prime Labor Rates) • Fringe Benefits • Travel • Equipment • Materials and Misc. • Subcontractors • Indirect Costs and Profit The Applicant must submit information on all of the attached budget forms, and in the format required. Don’t delete sheets or rows; use the hide/expand function!

  33. California Environmental Quality Act (CEQA) Compliance Form (Attachment 8) • The Energy Commission requires this information facilitate its environmental evaluation of the proposed project under CEQA. • The form will also help applicants to determine CEQA compliance obligations by identifying which funded activities may trigger CEQA. • All sections of the form must be completed. • Failure to complete CEQA process in a timely manner may result in cancellation of the award.

  34. Reference and Work Product (Attachment 9) • This form contains two sections: • Section 1: References • Provide applicant and subcontractor references as instructed. • Section 2: Work Products • Provide a list of up to three past projects detailing technical and business experience of the applicant or team member (two pages maximum per project). • Include copies of up to three recent relevant publications in scientific or technical journals (if applicable).

  35. Contact List (Attachment 10) • Identifies the names and contact information of the project manager, administrator, and accounting officer. • Applicant should complete the information in the “Recipient” column shown in blue text. • Energy Commission staff will complete the information in the “California Energy Commission” column.

  36. Commitment and Support Letter Form (Attachment 11) • A Commitment Letter commits an entity or individual to providing the service or funding described in the letter. • A Support Letter details an entity or individual’s support for the project. • If the project involves a pilot test or a demonstration site, a commitment letter must be included from the host site. • Any project partners that will make other contributions to the project must submit a commitment letter. • Any match funding provided must be supported by a match fund requires a commitment letter. • At least one support letter from a project stakeholder must be included.

  37. Application Evaluation To evaluate applications, the Energy Commission will organize an Evaluation Committee that consists primarily of Energy Commission staff. Application will be evaluated in two stages: • Stage 1 – Application Screening (Section E, page 38) • Stage 2 – Application Scoring (Section F, page 38)

  38.  Stage 1 Application Screening (Administrative) • Some Reasons for Disqualification • Application not submitted by the specified due date and time, no signature on the Application Form. • Applicant did not address one of the eligible project groups. • Requested funding is outside of the specified minimum/maximum range. • Project completion date beyond the specified agreement end date. • Application does not include at least one support letter. • Application contains confidential material. Application Administrative Screening Process • Energy Commission staff screens applications per criteria in the solicitation (page 39). • Criteria is evaluated on a pass/fail basis. • Applicants must pass all screening criteria or the application will be disqualified.

  39.  Stage 2 Technical Scoring • Evaluation Committee applies the scoring scale to the scoring criteria. • Applications must obtain a minimum passing score of 70 points. In addition, the application must receive a minimum score of 49 pointsfor criteria 1−4 to be eligible for funding. • Passing applications will be considered for match funding preference points. • Additional points (up to 15 points) may be awarded for match funding and for involvement of Disadvantaged Communities (DC) (all test or demonstration sites must be located in DC as identified by census tract and represents the 25% highest scoring tracts in CalEnviroScreen).

  40. Technical Scoring Scale?

  41. How to achieve a high score?

  42. Ranking, Notice of Proposed Award, Agreement Development • Applications that receive a minimum score of 70.00 points for all criteria will be ranked according to their score. • The Energy Commission will post a Notice of Proposed Award (NOPA) that includes: (1) the total proposed funding amount; (2) the rank order of applicants; and (3) the amount of each proposed award. The Energy Commission will post the NOPA at its headquarters in Sacramento and on its website, and will mail it to all parties that submitted an application. • Proposed awards must be approved by the Energy Commission at an Energy Commission Business Meeting. • Applications recommended for funding will be developed into a grant agreement to be considered at an Energy Commission Business Meeting. • Recipients may begin the project only after full execution of the grant. agreement (approval at an Energy Commission business meeting and signature by the Recipient and the Energy Commission).

  43. Debriefings • Applicants may request a debriefing after the release of the NOPA by contacting the Commission Agreement Officer listed in Part I. A request for debriefing must be received no later than 30 calendar days after the NOPA is released. • The Energy Commission reserves the right to: • Allocate any additional funds to passing applications, in rank order. • Negotiate with successful applicants to modify the project scope, schedule, and/or level of funding.

  44. Grounds for Rejection • Applications that do not pass the screening stage will be rejected. In addition, the Energy Commission reserves the right to reject an application and/or to cancel an award if the any of the circumstances listed on pages 35-36are discovered at any time during the application or agreement process. • Example: The application contains confidential information or identifies portion(s) of the application as confidential.

  45. Questions and Answers Please send all questions related to GFO-16-311 to: Crystal Presley-Willis Commission Agreement Officer 1516 Ninth Street, MS-18 Sacramento, CA 95814 Telephone: (916) 654-5186 Fax: (916) 654-4423 Crystal.Presley-Willis@energy.ca.gov Deadline to submit questions: 7/19/2017, 5 PM PDT

  46. Thank you!

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