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Defense Contract Management Agency Overview. Presented By: Izzie Mooney DCMA Customer Liaison Rep @ ESC, Hanscom AFB 781-377-5221; Izabella.Mooney@Hanscom.af.mil 16 March 2011. Rev. FY11 1.1. Overview. Mission and Vision Organization Why do Contract Administration

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slide1

Defense Contract Management Agency Overview

Presented By:

Izzie Mooney

DCMA Customer Liaison Rep @ ESC, Hanscom AFB

781-377-5221; Izabella.Mooney@Hanscom.af.mil

16 March 2011

Rev. FY11 1.1

overview
Overview

Mission and Vision

Organization

Why do Contract Administration

Things you may want to know

What we can’t do

How to find a DCMA POC

Summary

what does dcma do
What Does DCMA Do?

Represents the Military Services, other Federal agencies and allied government buying agencies at defense contractors worldwide

  • Prior to contract award
  • After contract award
  • Eyes and ears of the customer

Rev. FY11 1.1

mission vision
Mission & Vision
  • Mission
  • We provide Contract Administration Services to the Department of Defense Acquisition Enterprise and its partners to ensure delivery of qualityproducts and services to the warfighter;on time and on cost
    • Vision
    • DoD’s leading experts in Quality Assurance; Cost, Schedule, and Supply Chain Predictability; and Contract Administration; enabling our partners to achieve contract objectives

Rev. FY11 1.1

dcma is a team member
DCMA is a Team Member…

...In the defense acquisition community

Secretary of Defense

Under Secretary

Of Defense

(AT&L)

Chairman

Joint Chief of Staff

Buying Commands

Army

Assistant

Secretary of Defense

(Acquisition)

Navy

Combat Support Agency

Air Force

Marines

DCMA

Contract Administration

DLA

Historical Perspective – Service PROs/DCAS to DLA (1990) to DCMA (2000)

Rev. FY11 1.1

slide6

Organizational Construct

Strategic

Effects

Office of the Director

General Counsel

Chief of Staff

Corporate

Support

EEO

Office of Independent Assessment

Reserve

Affairs

Strategic

Portfolio Management & Integration Directorate

SES (2) Tier I/I

Human Capital

Directorate

GS-15

Finance Business Operations

Directorate

SES

Aircraft

Operations

Directorate

0-6

Contracts Directorate

SES

Engineering & Analysis Directorate

SES

Quality Directorate

SES

Information Technology Directorate

SES

International

Directorate

0-7

Operations

Directorate

SES (2) Tier II/I

Special Programs Directorate

GS-15

Operational

Streamlined

CMO

Streamlined

CMO

Streamlined

CMO

Primary

CMO

Primary

CMO

Primary

CMO

Eastern Region

0-6

Central Region

0-6

Western Region

0-6

Tactical

Rev. FY11 1.1

operations directorate
Operations Directorate

Operations

Executive Director

Exec Dir (SES II)

Deputy Dir (SES I)

Operations

Administrative

Assistant

Mission Support Group

Contracts

Eastern Region

Air Ops

Naval

Sector Division

Sustainment

Sector Division

Fixed Wing Sector Division

Fixed Wing

Surface Combatant

Submarine

Carriers

ICP’s / DSC’s

GLSC / AMC

Engineering

Central Region

Space & Missiles

Sector Division

Rotary

Sector Division

Ground

Sector Division

Quality

Western Region

Vehicles

Munitions

C4I

Soldier Systems

Satellite

Launch/NASA

Ground Launch

Air/Sea Launch

Rotary

  • Directorate is accountable for the execution of all Contract Management functions
    • - Provides Command and Control of Three DCMA Regional Commands
    • - Translates Agency Policy and Strategic Direction into Consistent Tactical Execution
    • - Provides Workload and Resourcing Prioritization
    • - Ensures Consistent Budget and Resource Execution
    • - Sector Groups Maintain Product Focus and Specialized Customer Knowledge / Expertise

Rev. FY11 1.1

types of cmos
Types of CMOs
  • Special Programs
  • Special Programs East
  • Special Programs South
  • Special Programs West
  • Geographic Area
  • Eastern CMOs
  • Boston (Headquarters)
  • Atlanta
  • Baltimore
  • Garden City
  • Hartford
  • Manassas
  • Lockheed Martin Marietta
  • Lockheed Martin Moorestown
  • Orlando
  • Philadelphia
  • Boeing Philadelphia
  • Sikorsky Aircraft
  • Springfield
  • Raytheon Tewksbury
  • APO
  • NSEO
  • Major Facility
  • Central CMOs
  • Chicago (Headquarters)
  • Dallas
  • Dayton
  • Detroit
  • Huntsville
  • Lockheed Martin Forth Worth
  • Bell Helicopter Forth Worth
  • Boeing St. Louis
  • Twin Cities
  • AMP
  • AIMO
  • Western CMOs
  • Carson (Headquarters)
  • Denver
  • Boeing Huntington Beach
  • Lathrop
  • Lockheed Martin Denver
  • Boeing Long Beach
  • Los Angeles
  • Palmdale
  • Phoenix
  • Santa Ana
  • Lockheed Martin Sunnyvale
  • Raytheon Tucson
  • NPO
slide9

United Kingdom

Canada

Japan

Korea

Australia

Israel

Germany

Italy

New Zealand

Kuwait

Saudi Arabia

Egypt

International Operations

DCMA

IRAQ

DCMA

N. Europe

Iraq

DCMA

Americas

.

DCMA

Pacific

DCMA HQ

DCMA

S. Europe

Singapore

DCMA

Afghanistan

DCMA

Middle East

Afghanistan

Rev. FY11 1.1

slide10

Contingency Contracting

Administration Service (CCAS)

  • Gansler Commission recommendations significantly expanded DCMA’s in-theater role
  • In-theater presence tripled from @90 to 300+
  • Expanded DCMA Emergency Essential program from @60 to 240+ ready to deploy personnel
  • Stood up new DCMA Command in Afghanistan
  • Path Forward
  • Ramping up Afghanistan staffing
  • Shoring up Subject Matter Experts (SME) and Contracting Officer’s Representative (COR) Support
  • Working with Military Services and Joint Staff to develop long-term strategy for in-theater Contingency Contract Administration Services

Rev. FY11 1.1

slide11

Worldwide AcquisitionImpact

  • Scope of Work
  • $3,212B Face Value of Contracts
  • $1,514B Obligated
  • $222B Unliquidated Obligations - 20,098 Contractors
  • 341,787 Contracts
  • ACAT I and II programs: 214
  • Flight Operations (2,062 Aircraft/yr)
  • $134B Gov’t property in plant
  • $9B Progress Payments
  • $31B Performance Based Payments
  • Span of Control
  • 10,661 civilian professionals
  • 535 military (418 Active Duty, 117 Reserves)
  • 730+ locations
  • 50 major field commands
  • $1.1B budget authority
  • $136M reimbursable target w/FMS
  • Combat Support Agency

As of Sept 2010 (Parts A & B / Sections 1 – 4)

Rev. FY11 1.1

core processes far 42 302 a b
Core Processes (FAR 42.302(a)(b))
  • Quality Assurance
  • Manufacturing & Supply Chain Predictability
  • Cost and Pricing
  • Earned Value Management
  • Engineering Support
  • Software Acquisition Management
  • Property and Plant Clearance
  • Contracting
  • Contract Safety
  • Transportation
  • Aircraft Operations

DCMA provides unique insight throughout the acquisition processes

Rev. FY11 1.1

far dfar states
FAR/ DFAR States …

DFAR 242.202 Assignment of contract administration. 

(a)(i) DoD activities shall not retain any contract for administration that requires performance of any contract administration function at or near contractor facilities

FAR 42.302  Contract administration functions.

(a) The contracting officer normally delegates the following contract administration functions to a CAO.

70 Standard Functions

i.e. (38) Ensure Contractor compliance with contractual quality assurance requirements

why do contract administration
Why do Contract Administration?

The purpose of contract administration is to ensure the Government receives the supplies and services we are paying the contractor to provide.

We need to ensure:

The supplies delivered meet applicable technical requirements/specifications;

The services provided meet contractual requirements;

The contractor complies with the terms and conditions of the contract.

focus areas
Focus Areas

Contract Receipt & Review

Contractor/Contract Surveillance

Contractor Payment

Contract Closeout

slide16

DCMA Support

Things You May Want to Know…

inspection acceptance
Inspection & Acceptance

Indicates Low Risk.

52 246 2 inspection of supplies fp
52.246-2  Inspection of Supplies- FP
  • As prescribed in 46.302, insert the following clause:
  • (c) The Government has the right to inspect and test all supplies called for by the contract, to the extent practicable, at all places and times, including the period of manufacture, and in any event before acceptance. The Government shall perform inspections and tests in a manner that will not unduly delay the work.The Government assumes no contractual obligation to perform any inspection and test for the benefit of the Contractor unless specifically set forth elsewhere in this contract.

(Gets your foot in the door….)

slide21

Wide Area Workflow

  • The goal of WAWF is to support the DoD's goal of moving to a electronic acquisition process.
  • What Does WAWF Do?
    • Eliminateslost or misplaced documents - all documents are stored in one place…The Web
    • Provides accuracyof documents - current problems such as unmatched disbursements, duplicate payments, and payment delays are alleviated
    • Providessecure & auditable transactions - a user name and password must be used in order to use the benefits of WAWF
    • EnablesTimely & Accurate Payments - What normally took 10 days can now be accomplished in 1 day, if not minutes
    • Decreases Interest Penalties - since WAWF decreases processing time, the system will greatly reduce the number of Prompt Payment Act (PPA) violations
role of administrative contracting officer aco
Role of Administrative Contracting Officer (ACO)
  • DCMA facilitatespayment
    • Works with DCAA (Defense Contract Audit Agency) & DFAS (Defense Finance & Accounting Service)
    • DFAS pays, DCAA audits
  • DCMA
    • Approves Final “Public Vouchers”
      • Cost, Time & Material, and Labor Hour contracts
    • Approves & Manages Various Financing Payments
      • Progress, Performance Based, and Advanced Payments
    • Resolves Problems & Issues with
      • Contractors/DFAS
      • Has POCs & DCMA Liaisons at DFAS
acos can and do modify contracts
ACOs can and do modify contracts

Administrative changes: errors; computations not requiring extra funds; and code or address changes

Novation/Change of name agreements

Deobligating excess funds after contract completion

An ACO contract modification starts with an “A” versus a PCO’s modification starting with a “P”

contract closeout aco roles con t
Contract Closeout (ACO Roles con’t)
  • Track/Monitor Mechanization Of Contract Administration Services (MOCAS) Data
  • Determine if Physically Complete
  • Resolve Admin/Pay Issues
  • Notify PCO of Actions, i.e. additional funds
slide25

What we can’t do…

Closeout Only/Property Only

- No closeout of contracts/property unless we administered

Past-Performance Grading

- We will provide data (e.g. shipping delinquency rate) to

the contracting officer in past performance evaluations, but

we can’t “grade” one contractor over another

We can’t become a “Job Shop”

- DCMA directs the daily activities of our employees

- We must have a measure of independence to act as

a legitimate, unbiased third party

- Generally we don’t “co-locate” our workers with you

We can’t help you with Post, Camp, & Station

- We don’t have the expertise

slide26

Locating a DCMA CMT Member

Where are you ???

  • When I need you…
how to find us https home dcma mil dcma pi customer htm
How to Find Us: https://home.dcma.mil/dcma-pi/customer.htm

1. Click on Customer

2. Click on CMT Locator

slide32

Customer Feedback

Quick On-line Survey Access

DCMA wants your feedback on our services

summary
SUMMARY
  • DCMA is made up of different functional specialists to address DoD’s contractual and program needs (i.e.: Small Business; Engineers; Contracts; Quality; …)
  • Offices located World – Wide
  • Focus performance management defined by our customers at no additional cost to the program office for ACAT I/II/III Weapon Systems
  • Provides “Boots on the ground” at the contractor’s location